A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chambers


April 1, 2014

07:00 p.m.
 
 
 
A.
ROLL CALL

B.
PRESENTATIONS

1.
CERTIFICATE OF APPOINTMENT  Public Works Commission - Jerrold S. Felsenthal

2.
RECOGNITION OF RETIRING COMMISSIONER  Fine Art Commission - Terri Smooke

3.
PROCLAMATION for Donate Life Month

4.
RECOGNITION of Friends of the Beverly Hills Library for their continued support of Library programs and services

5.
60 SECOND BUSINESS SHOUT-OUT - Pussy and Pooch

6.
TEXT BH -Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER
* Expanding Bike Racks - Martha Eros, Transportation Planner

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
CITY COUNCIL CONSENT CALENDAR 

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Study Session of March 4, 2014.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of March 4, 2014.


3.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Adjourned Regular Meeting of March 25, 2014.
Demands Paid

4.
PAYROLL DISBURSEMENT REPORT, report dated April 1, 2014.


5.
REVIEW OF BUDGETED DEMANDS PAID, report dated January 25 - March 21, 2014.
Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

None
 


RESOLUTIONS APPROVING:

6.
REJECTING THE APPARENT LOW BIDDER AS NON-RESPONSIVE, AWARDING A CONTRACT TO STL LANDSCAPE, INC. FOR THE BEVERLY HILLS RESERVOIR IRRIGATION PROJECT AND APPROVING PLANS AND SPECIFICATIONS THEREFOR 

AND APPROVE A PURCHASE ORDER IN THE AMOUNT OF $150,000 FOR THE CONTRACT WORK.

Comment: This project provides for the installation of landscaping and irrigation at 3 reservoir sites in the City.


7.
ACCEPTING A DONATION FROM THE FRIENDS OF THE BEVERLY HILLS PUBLIC LIBRARY FOR LIBRARY OPERATIONS IN THE AMOUNT OF $20,070 AND APPROPRIATING FUNDS THEREFOR.

Comment: This report asks the City Council to accept and appropriate funds donated to the Library by the Friends of the Beverly Hills Public Library in support of the delivery of materials to homebound seniors and pick up materials that are donated to the Library.


8.
STATING THE CITY’S SUPPORT OF AB 1839 WHICH EXPANDS AND EXTENDS THE STATE FILM TAX CREDIT THROUGH FISCAL YEAR 2020-21.

Comment:  This item conveys the City's endorsement of legislation to support the entertainment industry through an extension of the State of California film tax credit.


APPROVAL OF:

9.
THIRD AMENDMENT OF LEASE BY AND BETWEEN THE CITY OF BEVERLY HILLS AND DYLAN RUGA AND CASONDRA RUGA.

Comment: This amendment extends the residential lease with the Rugas at 265 S. La Peer Drive for one year. The monthly rent will increase by 3% to $4,774.05.


10.
AN AGREEMENT WITH NATIONAL URBAN FELLOWS, INC. FOR A CLASS OF 2015 FELLOW; AND APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $70,000.00 TO NATIONAL URBAN FELLOWS, INC. FOR THESE SERVICES.

Comment: Requests City Council approval of an agreement with National Urban Fellows, Inc. for a class of 2015 fellow and approve a purchase order in the amount of $70,000 for funding of the position.


11.
AMENDMENT NO. 1 TO THE AGREEMENT WITH JLEE ENGINEERING, INC. TO PROVIDE TECHNICAL AND ZONING PLAN REVIEW SERVICES AND OTHER AS-NEEDED CONSULTING SERVICES; AND 

AN APPROPRIATION OF $200,000 FOR THE MENTIONED CONSULTING SERVICES; AND

APPROVAL OF A CHANGE ORDER IN THE AMOUNT OF $300,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $800,000.

Comment: This is to augment the existing $500,000 agreement and purchase order with JLee Engineering to support the increasing workload in plan review services. Funds for this amendment will be from the department's salary savings of vacant positions and developers' direct cost.


12.
AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE BIDDER DOMINGUEZ GENERAL ENGINEERING, INC.  FOR THE CONSTRUCTION OF FY13/14 WATER MAIN REPLACEMENT - VARIOUS LOCATIONS PROJECT (JOB NO. 10101), IN THE AMOUNT OF $3,680,500; APPROVAL OF THE PLANS AND SPECIFICATIONS THEREFORE; AND

APPROVAL OF ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $4,050,000 TO DOMINGUEZ GENERAL ENGINEERING, INC. FOR THE PROJECT.

Comment: This project will provide for the replacement of deteriorated water mains at 16 locations including 1 location in West Hollywood. The pipe sizes will range from 8 to 16 inches in diameter.


13.
APPROPRIATION OF $378,058 OF GENERAL FUND TO FUND THREE NEW POSITIONS IN COMMUNITY DEVELOPMENT DEPARTMENT.

Comment: The appropriations would fund one Building Inspector II and two Associate Planner positions as approved by Council at the March 4, 2014 Study Session.


14.
APPROPRIATION OF $300,000 FROM UNAPPROPRIATED BALANCE OF FUND 810, PARKING ENTERPRISE FUND, NECESSARY DUE TO EXPENDITURE OF FY2013/14 FUNDS TO PAY FOR FY2012/13 EXPENSES DELAYED BY CHANGE IN CONTRACTOR.

Comment: Staff recommends that the City Council move to appropriate funds from the Parking Enterprise Fund to the Public Gardens Parking Facility Ongoing Contractual Services Fund to fund parking operations through the end of FY2013/14.


15.
A CHANGE ORDER IN THE AMOUNT OF $112,125.00 TO THE PURCHASE ORDER TO 10-8 RETROFIT, INC. FOR ADDITIONAL UPFITTING OF VARIOUS TYPES OF PUBLIC SAFETY VEHICLES FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $224,250.00.

Comment: Staff recommends that the City Council move to approve a purchase order change in the amount of $112,125.00 to "10-8 Retrofit, Inc." for additional upfitting of various types of public safety vehicles for a total not-to-exceed amount of $224,250.00 for Fiscal Year (FY) 13-14 and FY 14-15 upfitting services.


E.
PUBLIC HEARING 

TO SET:

None
 


TO CONSIDER:

None
 


F.
CONTINUED AND NEW BUSINESS

1.
REQUEST FOR APPROVAL OF LUXURY AUTOMOBILE SALES TENANT AT 8767 WILSHIRE BOULEVARD.

Comment: Pursuant to prior City Council approvals, establishment of an automobile dealership at the subject property requires the City Council to approve the specific tenant.  The purpose of this agenda report is to determine whether City Council supports Acura as the specific tenant that is proposed to occupy the ground floor of the building.


2.
PERMIT APPLICATION FOR GROUNDWATER AND GAS SAMPLING IN EXISTING MONITORING WELLS ASSOCIATED WITH THE WESTSIDE SUBWAY EXTENSION.

Comment: This report recommends that the City Council authorize staff to issue the necessary permits for groundwater and gas sampling activities in Wilshire Boulevard associated with the Metro Westside Subway Extension with specific conditions intended to minimize potential impacts to adjacent residents and businesses as described in the report.


3.
PERMIT APPLICATION FOR THE RELOCATION OF UNDERGROUND FIBER-OPTIC COMMUNICATION FACILITIES ASSOCIATED WITH THE WESTSIDE SUBWAY EXTENSION.

Comment: This report recommends that the City Council authorize staff to issue the necessary permits for relocating underground fiber-optic communications facilities in Wilshire Boulevard associated with the Metro Westside Subway Extension with specific conditions intended to minimize potential impacts to adjacent residents and businesses as described in the report.


4.
ORDINANCE OF THE CITY OF BEVERLY HILLS AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING CARRYOUT BAGS. First Reading - For Introduction.

Comment: This ordinance amends the Beverly Hills Municipal Code, Title 5 - Public Health, Welfare, and Sanitation, by adding Chapter 10 to the Beverly Hills Municipal Code prohibiting certain retail establishments from providing certain plastic carry-out bags at the point of sale and regulating the use of paper carryout bags.


5.
AN ORDINANCE OF THE CITY OF BEVERLY HILLS REGULATING TOBACCO AND ELECTRONIC CIGARETTE USE IN OUTDOOR SERVICE LINES, FARMERS MARKETS, PUBLIC PLAZAS AND OUTDOOR PUBLIC GATHERING PLACES. First Reading - For Introduction.

Comment:  Amends the municipal code to expand the City's regulations to prohibit smoking in outdoor service lines, farmers markets, public plazas, and outdoor public gatherings.


G.
COMMISSION SYNOPSIS

1.
TRAFFIC & PARKING COMMISSION - Regular Meeting of February 6, 2014 
ARCHITECTURAL COMMISSION - Regular Meeting of February 19, 2014 
FINE ART COMMISSION - Regular Meeting of February 20, 2014 
HUMAN RELATIONS COMMISSION - Regular Meeting of February 20, 2014 
HEALTH AND SAFETY COMMISSION - Regular Meeting of February 24, 2014 
RECREATION AND PARKS COMMISSION - Regular Meeting of February 25, 2014
PLANNING COMMISSION - Regular Meeting of February 27, 2014
PUBLIC WORKS COMMISSION - Special Meeting of February 27, 2014 
DESIGN REVIEW COMMISSION - Regular Meeting of March 6, 2014 
CHARITABLE SOLICITATIONS COMMISSION - Regular Meeting of March 12, 2014
PLANNING COMMISSION - Regular Meeting of March 13, 2014


H.
OTHER BUSINESS

I.
ADJOURNMENT 

This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable. This program will be rebroadcast on Wednesday, March 2 at 7pm, and Friday, March 4 at 3pm. City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.