A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chambers


June 17, 2014

07:00 p.m.
 
 
 
A.
ROLL CALLS

B.
PRESENTATIONS

1.
CERTIFICATE OF APPOINTMENT  Human Relations Commission
- Jerald Friedman

2.
CERTIFICATES OF RECOGNITION to BH100 Block Party Event Organizers

3.
CERTIFICATES OF RECOGNITION for Centennial Postage Stamp Contest Participants, Winners and Volunteers

4.
60 SECOND BUSINESS SHOUT-OUT - Urth Caffé

5.
TEXT BH -Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER
* Collaboration with Hotels to Enhance Community Security - Police Sgt. George Demarois and Police Lt. David Hamel

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
PARKING AUTHORITY CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 


MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION OF THE MINUTES of the Parking Authority meeting of May 6, 2014.


E.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE REVISED MINUTES of the Regular Meeting of April 1, 2014.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Budget Study Session #3 of May 13, 2014.


3.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Budget Study Session #4 of May 15, 2014.


4.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of May 20, 2014.


Demands Paid

5.
REVIEW OF BUDGETED DEMANDS PAID, report dated May 10 - June 6, 2014.


6.
PAYROLL DISBURSEMENT REPORT, report dated June 17, 2014.


Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

None
 


RESOLUTION:

None
 


APPROVAL OF:

7.
REAPPOINTING TWO MEMBERS TO THE CULTURAL HERITAGE COMMISSION (MARALEE BECK AND LISA GREER).

Comment: Reappoints Maralee Beck and Lisa Greer to the Cultural Heritage Commission for a four-year term each).


8.
AN AGREEMENT WITH THE BEVERLY HILLS CONFERENCE AND VISITORS BUREAU FOR PROMOTION OF THE CITY FOR FISCAL YEAR 2014-2015; AND APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $3,300,000 TO THE BEVERLY HILLS CONFERENCE AND VISITORS BUREAU FOR THESE SERVICES.

Comment: This funding agreement between the City and the Conference and Visitors Bureau ("CVB") is for promotional services for Fiscal Year 2014-2015 in a not-to-exceed amount of $3,300,000. In addition, Council is requested to authorize a purchase order in the amount of $3,300,000 for these services.


9.
AN AGREEMENT BY AND BETWEEN THE CITY OF BEVERLY HILLS AND RODEO DRIVE, INC. FOR 2014-2015 SPECIAL EVENTS; AND APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $1,002,000 TO RODEO DRIVE, INC. FOR THESE SERVICES.

Comment: This agreement provides funding to Rodeo Drive, Inc. for special events for the fiscal year. In addition, the City Council is requested to authorize a purchase order in the amount of $1,002,000 to Rodeo Drive, Inc. for these services.


10.
A PROFESSIONAL SERVICES AGREEMENT WITH GHD, INC. TO PROVIDE ENGINEERING DESIGN AND CONSTRUCTION SUPPORT SERVICES FOR THE FY 13/14 REHABILITATION/UPGRADING OF THE CITY OF BEVERLY HILLS'S REVERSE OSMOSIS (R.O.) WATER TREATMENT PLANT (JOB NO. 10102); AND

APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $420,000 TO GHD.

Comment: Approval of an agreement between the City of Beverly Hills and GHD to provide engineering services for maintenance repairs and operational upgrades to the City's water treatment plant to improve efficiency and safety.


11.
AN AGREEMENT WITH CALIFORNIA WATERS, LLC FOR FOUNTAIN MAINTENANCE SERVICES.

Comment: This agreement provides for the cleaning and maintenance of fountains located throughout the City in an amount not to exceed $37,554 per year and $112,662 over the three-year term of the agreement.


12.
ACCEPTANCE OF CONTRACT WORK FOR THE GREYSTONE FIREHOUSE SEISMIC UPGRADE AND RESTROOM PROJECT BY BBS CONSTRUCTION, INC. IN THE FINAL CONTRACT AMOUNT OF $992,039.55.

Comment: Final acceptance of the Firehouse restroom project and the recordation of the Notice of Completion


13.
ACCEPTANCE OF BID PROPOSAL FROM FAIRWAY FORD TO PROVIDE ONE TRUCK-MOUNTED VALVE OPERATOR/VACUUM UNIT, AND;

APPROVE A PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $89,572.93 TO FAIRWAY FORD FOR PURCHASE OF ONE TRUCK-MOUNTED VALVE OPERATOR/VACUUM UNIT.

Comment: Staff recommends that the City Council (1) accept a bid proposal from Fairway Ford to provide one Truck-mounted Valve Operator/Vacuum Unit, (2) approve a purchase order in the not-to-exceed amount of $89,572.93 to Fairway Ford for purchase of one Ford Truck-mounted Valve Operator/Vacuum Unit to replace the job-worn vehicle currently assigned to the Public Works Services Department (PWSD) Water Supply & Distribution Division.


F.
PUBLIC HEARING

  TO SET:

None
 


TO CONSIDER:

1.
FOUR RESOLUTIONS OF THE COUNCIL OF THE CITY OF BEVERLY HILLS DESIGNATING FOUR PROPERTIES AS LOCAL LANDMARKS AND PLACING THESE PROPERTIES ON THE LOCAL REGISTER OF HISTORIC PROPERTIES.

Comment: The following four Local Landmark nominations are being forwarded to City Council on the recommendation of the Cultural Heritage Commission, and with the approval of the property owners: (1) Beverly Gardens Park at Wilshire and Santa Monica Boulevards;(2) Beverly Hills Water Treatment Plant No. 1 at 325-333 S. La Cienega Boulevard; (3) The Helms Estate at 135 Copley Place; (4) Beverly Gardens Apartments at 9379-9383 Olympic Boulevard as a Local Landmark.








2.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS AMENDING THE COMPREHENSIVE SCHEDULE OF TAXES, FEES & CHARGES FOR THE FISCAL YEAR 2014/2015.

Comment: It is recommended that the City Council consider the proposed changes to the City's taxes, fees and charges, and adopt the proposed resolution implementing those changes for Fiscal Year 2014/15.


G.
PARKING AUTHORITY CONTINUED AND NEW BUSINESS

1.
CONSENT TO ASSIGNMENT AND SECOND AMENDMENT OF LEASE  BY AND AMONG THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS (LANDLORD), STROUK GROUP INC (TENANT) AND SOUTHWEST WINE & SPIRITS, LLC (SUBTENANT) AT 447 N. CANON DRIVE.

Comment: This consent to assignment and assumption of the lease and second amendment of lease allows Wally's Wine & Spirits to take over the location and create a Wally's Vinoteca at the 447 N. Canon Drive location. Wally's will be responsible for remodeling the store for their new concept and will assume all of the lease obligations through the end of the lease term. The lease and tenant improvements will be guaranteed for the first 24 months by Paul and Maurice Marciano.


2.
RESOLUTION OF THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS APPROVING THE OPERATING BUDGET AND FINANCIAL POLICIES FOR THE 2014/15 FISCAL YEAR AND APPROPRIATING FUNDS THEREFOR.

Comment: It is recommended that the Board of Directors adopt the resolution approving the Fiscal Year 2014/15 Operating Budget and Financial Policies for the Parking Authority.


H.
CITY COUNCIL CONTINUED AND NEW BUSINESS

1.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS MODIFYING PREFERENTIAL PARKING PERMIT ZONE "AL" ON THE 200 BLOCK OF SOUTH LA PEER DRIVE BETWEEN CHARLEVILLE BOULEVARD AND GREGORY WAY.

Comment: Qualifying petition to modify existing 2-hour daytime permit zone with a regulation of "No Parking, 8am to 6pm, Monday through Saturday, Except by Permit" to address parking intrusion.


2.
CITY COUNCIL CONSIDERATION AND ADOPTION OF FY 2014/15 BUDGET

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2014/2015; AND,

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS APPROVING THE OPERATING BUDGET AND FINANCIAL POLICIES FOR THE 2014/2015 FISCAL YEAR AND APPROPRIATING FUNDS THEREFOR; AND

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE 2014/2015 FISCAL YEAR AND APPROPRIATING FUNDS THEREFOR.

Comment: It is recommended that the City Council adopt the resolutions approving the Annual Appropriations Limit, Operating Budget and Financial Policies, and the Capital Improvement Program Budget for the 2014/2015 Fiscal Year.


3.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS APPROVING AN AMENDED AND RESTATED EXECUTIVE EMPLOYEE COMPENSATION PLAN FOR DEPARTMENT DIRECTORS, ASSISTANT DEPARTMENT DIRECTORS, AND SENIOR MANAGEMENT EMPLOYEES.

Comment: It is recommended that the City Council introduce the resolution approving the Executive Employee Compensation Plan.


4.
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BEVERLY HILLS AND THE MUNICIPAL EMPLOYEES ASSOCIATION OF BEVERLY HILLS (MEA).

Comment: The Memorandum of Understanding with the Municipal Employees Association expired October 5, 2013. Negotiations have now concluded resulting in a new two year term agreement for Council approval. It is recommended the City Council approve the Memorandum of Understanding which was first presented at the May 20, 2014 Council meeting.


5.
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BEVERLY HILLS AND THE SAFETY SUPPORT ASSOCIATION OF BEVERLY HILLS.

Comment: The Memorandum of Understanding with the Safety Support Association expired October 4, 2013. Negotiations have now concluded resulting in a new two year term agreement for Council approval. It is recommended the City Council approve the Memorandum of Understanding which was first presented at the May 20, 2014 Council meeting.


6.
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BEVERLY HILLS AND THE MANAGEMENT AND PROFESSIONAL EMPLOYEES ASSOCIATION OF BEVERLY HILLS.

Comment: The Memorandum of Understanding with the Management & Professional Association expired October 5, 2013. Negotiations have now concluded resulting in a new two year term agreement for Council approval. It is recommended the City Council approve the Memorandum of Understanding which was first presented at the May 20, 2014 Council meeting.


7.
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BEVERLY HILLS AND THE SUPERVISORS ASSOCIATION OF BEVERLY HILLS.

Comment: The Memorandum of Understanding with the Supervisors Association expired October 5, 2013. Negotiations have now concluded resulting in a new two year term agreement for Council approval. It is recommended the City Council approve the Memorandum of Understanding which was first presented at the May 20, 2014 Council meeting.


8.
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BEVERLY HILLS AND THE BEVERLY HILLS CONFIDENTIAL EMPLOYEES ASSOCIATION.

Comment: The Memorandum of Understanding with the Confidential Association expired October 5, 2013. Negotiations have now concluded resulting in a new two year term agreement for Council approval. It is recommended the City Council approve the Memorandum of Understanding which was first presented at the May 20, 2014 Council meeting.


9.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS, CALIFORNIA, FOR PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS FOR THE BEVERLY HILLS FIREMEN’S ASSOCIATION, BEVERLY HILLS POLICE OFFICERS’ ASSOCIATION, AND BEVERLY HILLS POLICE MANAGEMENT ASSSOCIATION.

Comment: Approval of the resolutions changing the reporting value of the employer paid member contributions for the Firemen's Association, Police Management Association and Police Officers Association.


10.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS TO TAX DEFER MEMBER PAID CONTRIBUTIONS - IRC 414(h)(2) EMPLOYER PICK-UP.

Comment: It is recommended that the City Council adopt the resolution to tax defer member paid contributions.


I.
COMMISSION SYNOPSIS

1.
HEALTH AND SAFETY COMMISSION - Regular Meeting of April 28, 2014
TRAFFIC & PARKING COMMISSION - Regular Meeting of May 1, 2014
PUBLIC WORKS COMMISSION - Regular Meeting of May 8, 2014
FINE ART COMMISSION - Regular Meeting of May 15, 2014
HUMAN RELATIONS COMMISSION - Regular Meeting of May 15, 2014
ARCHITECTURAL COMMISSION - Regular Meeting of May 21, 2014
PLANNING COMMISSION - Regular Meeting of May 22, 2014


J.
OTHER BUSINESS

K.
ADJOURNMENT

This program will be rebroadcast on Wednesday, June 18, 2014 at 7pm, and Friday, June 20, 2014 at 3pm. City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.