A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chambers


August 19, 2014

07:00 p.m.
 
 
 
A.
ROLL CALL

B.
PRESENTATIONS

1.
PROCLAMATION to the Beverly Hills High School Class of 1964

2.
60 SECOND BUSINESS SHOUT-OUT - The Nosh

3.
TEXT BH -Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER
* Launch of One Book, One City Program - James Latta, Human Services Administrator

* Water Infrastructure Update - Trish Rhay

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of August 5, 2014.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of August 5, 2014.


3.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Meeting of August 12, 2014.


Demands Paid

4.
REVIEW OF BUDGETED DEMANDS PAID, report dated July 19 - August 8, 2014.


5.
PAYROLL DISBURSEMENT REPORT, report dated August 19, 2014.


Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

None
 


RESOLUTION:

6.
APPROVING AN APPLICATION FOR AND ACCEPTANCE OF A GRANT UNDER THE FEDERAL BULLETPROOF VEST PARTERSHIP; AND

APPROPRIATION OF $2,398.64 TO PURCHASE BALLISTIC VESTS.

Comment: Grant funds will be used to assist with the purchase of ballistic vests for sworn Police Department personnel.


7.
APPROVING AN APPLICATION FOR AND ACCEPTANCE OF A REAL ESTATE FRAUD PROSECUTION GRANT FROM THE COUNTY OF LOS ANGELES; AND

APPROPRIATION OF $10,000 TO FUND REAL ESTATE FRAUD INVESTIGATIONS UNDER THE FY 2014-15 REAL ESTATE FRAUD PROSECUTION GRANT PROGRAM.

Comment: Acceptance of a Real Estate Fraud Prosecution grant.


8.
ESTABLISHING PREFERENTIAL PARKING PERMIT ZONE "AL" ON THE 200 BLOCKS OF SOUTH ALMONT AND SWALL DRIVES BETWEEN CHARLEVILLE BOULEVARD AND GREGORY WAY.

Comment: Qualifying resident petition to establish a "No Parking, 8am to 6pm, Monday through Saturday, Permit AL Exempt" parking regulation to address parking intrusion resulting from modification to adjacent permit zone.


9.
FIXING THE RATE OF TAXES TO PAY THE BONDED AND OTHER VOTER-APPROVED INDEBTEDNESS OF THE CITY FOR THE FISCAL YEAR 2014/2015.                         

Comment:  Fixes the rate of taxes to pay the voter-approved indebtedness for fiscal year 2014/2015 for public safety.


APPROVAL OF:

10.
AMENDMENT OF LEASE BY AND BETWEEN THE CITY OF BEVERLY HILLS AND WINE SOCIETE, LLC.

Comment: This amendment delays the rent start date by two months from August 1st to October 1, 2014. The lease term expiration date is also extended by two months to June 30, 2019.


11.
A FUNDING AGREEMENT BY AND BETWEEN THE CITY OF BEVERLY HILLS AND THE BEVERLY HILLS CHAMBER OF COMMERCE AND CIVIC ASSOCIATION FOR BUSINESS ATTRACTION AND RETENTION SERVICES FOR FISCAL YEAR 2014-2015; AND APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $173,000 TO THE BEVERLY HILLS CHAMBER OF COMMERCE AND CIVIC ASSOCIATION FOR THESE SERVICES.

Comment: This is a funding agreement between the City and the Beverly Hills Chamber of Commerce and Civic Association for business outreach and retention services for FY 2014-15. The City Council is also asked to approve a purchase order in a not-to-exceed amount of $173,000 for these services.


12.
AN AGREEMENT WITH UTOPIA ENTERTAINMENT, INC. FOR HOLIDAY DÉCOR PROGRAM MANAGEMENT; AND APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $729,160 TO UTOPIA ENTERTAINMENT, INC. FOR THESE SERVICES.

Comment: This agreement between the City and Utopia Entertainment, Inc. is for décor and program management services for the City's 2014 holiday program. In addition, Council is requested to authorize a purchase order in the amount of $729,160 for these services.


13.
AGREEMENT WITH STEGEMAN AND KASTNER, INC. FOR CONSULTING SERVICES RELATED TO CONSTRUCTION OVERSIGHT COORDINATION SERVICES OF PHASE 2 - SHORING AND EXCAVATION OF THE 9876 WILSHIRE BOULEVARD - BEVERLY HILTON REVITALIZATION PROJECT; AND

AUTHORIZE A PURCHASE ORDER APPROVAL IN THE AMOUNT OF $86,000 FOR PROFESSIONAL CONSULTING SERVICES.

Comment: This agreement establishes third-party consulting services as required by the specific plan of 9876 Wilshire - Waldorf Astoria project. The cost for these services is $86,000 and will be funded by the developer.


14.
THREE ON-CALL AND AS-NEEDED REPAIR AND MAINTENANCE AGREEMENTS FOR ROLL-UP DOORS AND GRILLES

A. AN AGREEMENT WITH LAWRENCE ROLL-UP DOORS, INC. FOR REPAIR AND MAINTENANCE SERVICES FOR ROLL-UP DOORS AND GRILLES ON AN ON-CALL AND AS-NEEDED BASIS AT CITY-OPERATED FACILITIES

B. AN AGREEMENT WITH R&S OVERHEAD DOORS OF SOUTH BAY, INC. FOR REPAIR AND MAINTENANCE SERVICES FOR ROLL-UP DOORS AND GRILLES ON AN ON-CALL AND AS-NEEDED BASIS AT CITY-OPERATED FACILITIES

C.  AN AGREEMENT WITH SIERRA DOOR SYSTEMS, INC. FOR REPAIR AND MAINTENANCE SERVICES FOR ROLL-UP DOORS AND GRILLES ON AN ON-CALL AND AS-NEEDED BASIS AT CITY-OPERATED FACILITIES.

Comment: Staff is requesting approval of three (3) agreements for roll-up door and grille gate on-call maintenance and repair service in City owned and operated facilities, each in an amount not to exceed $150,000 over the term of the agreements.


15.
A. AN AGREEMENT WITH A-1 ELECTRIC SERVICE COMPANY, INC. FOR ELECTRICAL SERVICES ON AN ON-CALL AND AS-NEEDED BASIS AT CITY-OPERATED FACILITIES; AND

B. AN AGREEMENT WITH A. P. ELECTRICAL SYSTEMS, INC. DBA ALL PHASE ELECTRICAL SYSTEMS FOR ELECTRICAL SERVICES ON AN ON-CALL AND AS-NEEDED BASIS AT CITY-OPERATED FACILITIES; AND

C. AN AGREEMENT WITH IBROX ELECTRIC, INC. FOR ELECTRICAL SERVICES ON AN ON-CALL AND AS-NEEDED BASIS AT CITY-OPERATED FACILITIES.

Comment: Staff is requesting approval of three (3) agreements for electrical on-call maintenance and repair service in City owned and operated facilities, each in an amount not to exceed $150,000 over the term of the agreements.


16.
AN AGREEMENT WITH IPC (USA), INC. FOR SUPPLY OF GASOLINE AND DIESEL FUELS; AND

APPROVAL OF A PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $800,000 TO IPC (USA), INC. FOR SUPPLY OF GASOLINE AND DIESEL FUELS.

Comment: Staff recommends that the City Council move to: 1) Approve Agreement between the City of Beverly Hills and IPC (USA), Inc. for supply of gasoline and diesel fuels; and 2) Approve a purchase order in the not-to-exceed amount of $800,000.00 to IPC (USA), Inc. for the supply of the same.


17.
A. APPROVE A MEMORANDUM OF AGREEMENT FOR THE CITY OF BEVERLY HILLS TO JOIN THE WESTSIDE REGIONAL CRIME ANALYSIS AND DATA SHARING PROJECT;

B. APPROVE AN AGREEMENT WITH THE OMEGA GROUP, INC. IN CONNECTION WITH THE CULVER CITY WESTSIDE DATA SHARING AND CRIME MAPPING PROJECT.

Comment: These agreements will allow the City of Beverly Hills to join the Westside Regional Crime Analysis and Data Sharing Project and enhance our ability to share law enforcement information with our regional partners.


18.
THE AWARD OF CONTRACT TO FAST TRACK CONSTRUCTION CORPORATION FOR THE FIRE STATION HEADQUARTERS IMPROVEMENT PROJECT; AND APPROVING PLANS AND SPECIFICATIONS THEREFOR; AND

APPROVAL OF A PURCHASE ORDER TO FAST TRACK CONSTRUCTION CORPORATION FOR THE CONTRACT WORK IN THE TOTAL AMOUNT OF $1,220,000.

Comment: This project addresses needed upgrades to the main staff locker room/shower facilities, turnout lockers, sleeping quarters and water intrusion in and around the facility.


19.
ACCEPTANCE OF CONTRACT WORK FOR THE ROXBURY PARK RESTROOM BUILDING PROJECT BY VENTURA CONSTRUCTION, INC. IN THE FINAL CONTRACT AMOUNT OF $281,684.76.

Comment: Recommends that the City Council accept the contract work described in the Agenda Report with Ventura Construction, and authorize the Notice of Completion.


20.
A. BLANKET PURCHASE ORDER FOR HD SUPPLY WATERWORKS, LLC INTHE AMOUNT OF $125,000.00

B. BLANKET PURCHASE ORDER FOR INLAND WATER WORKS SUPPLY COMPANY IN THE AMOUNT OF $125,000.00; AND

C. BLANKET PURCHASE ORDER FOR WESTERN WATER WORKS SUPPLY COMPANY IN THE AMOUNT OF $125,000.00

Comment: Staff is requesting approval of three (3) blanket purchase orders for water works hardware products to support the installation, maintenance and repair of City owned and operated water distribution facilities, each in an amount not to exceed $125,000.00.


21.
BLANKET PURCHASE ORDER FOR EQUARIUS WATERWORKS IN THE AMOUNT OF $200,000.00.

Comment: Staff is requesting approval of a blanket purchase order for Equarius Water Works in an amount not to exceed $200,000.00 to facilitate accurate water metering and billing.  The City uses Neptune water meters for its water distribution, and Equarius Waterworks is the exclusive distributor of Neptune meters, parts and repair materials in California.


22.
A  BLANKET PURCHASE ORDER FOR HARRINGTON INDUSTRIAL PLASTICS, LLC IN THE AMOUNT OF $183,000.

Comment: Staff is seeking approval of a blanket purchase order for as-needed supplies for the operation and maintenance of the City water treatment plant facilities.


23.
A PURCHASE ORDER TO G4S SECURE SOLUTIONS (USA) INC. IN THE NOT TO EXCEED AMOUNT OF $599,000 FOR THE OPERATIONS AND MANAGEMENT OF THE BEVERLY HILLS CITY JAIL.  

Comment: Approval of a purchase order in the amount of $599,000 to G4S Secure Solutions for the operation, management, supervision, and maintenance of the jail facility for City.  This includes processing, housing, monitoring, transporting and/or releasing prisoners arrested by officers of the Beverly Hills Police Department.


24.
ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $70,000.00 TO TIRE CENTERS LLC FOR MOUNTED-WHEEL SERVICE.

Comment: Staff recommends that the City Council approve a purchase order to Tire Centers LLC, in the not-to-exceed amount of $70,000.00 for Heavy-Duty Tire Service which is budgeted for Fiscal Year 2014/2015 in Program No. 49008501, Vehicle Maintenance. The agreement has been extended for one (1) additional one (1) year term pursuant to Section 2, (b).


25.
APPROPRIATION OF $100,000 FROM THE SEIZED & FORFEITED PROPERTY FUND TO FUND THE PURCHASE, TRAINING AND EXPENSES RELATED TO THE PURCHASE OF TWO NARCOTIC CANINES, A DETECTIVE SURVEILLANCE VEHICLE, AND RIFLE SUPPRESSORS.

Comment: Restricted funds received as a result of federal asset seizures will be used to purchase a surveillance vehicle and related emergency equipment, rifle suppressors, and two narcotic detecting canines and related equipment/supplies.


26.
VARIOUS CITY PURCHASING AND BUDGET TRANSACTIONS AS DESCRIBED HEREIN:

ITEM A:  AN AGREEMENT WITH STAR, INC. FOR AFTER SCHOOL AND SUMMER CLASS INSTRUCTION SERVICES THROUGH THE COMMUNITY SERVICES DEPARTMENT; AND,

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $260,000 FOR THE SERVICES DESCRIBED.

Comment: Staff recommends that City Council approve a one year agreement and approval of a Blanket Purchase Order for vendor to conduct various after school classes and camps in the amount not to exceed $260,000.

ITEM B:  AN AGREEMENT WITH STERLING CODIFIERS, INC. FOR CODIFICATION SERVICES RELATED TO THE CITY'S MUNICIPAL CODE.

Comment: Provides for a 5-year agreement with Sterling Codifiers for ongoing codification services, ongoing production of municipal code supplements, and hosting of the City's online Municipal Code for a not to exceed amount of $75,000 ($15,000 per year).


E.
PUBLIC HEARING

TO SET:

None
 


TO CONSIDER:

1.
THREE RESOLUTIONS OF THE COUNCIL OF THE CITY OF BEVERLY HILLS DESIGNATING THREE PROPERTIES AS LOCAL LANDMARKS AND PLACING THESE PROPERTIES ON THE LOCAL REGISTER OF HISTORIC PROPERTIES.

Comment: The following three Local Landmark nominations are being forwarded to City Council on the recommendation of the Cultural Heritage Commission, and with the consent of the property owners: (1) Writers and Artists Building at 9507 S. Santa Monica Blvd.; (2) Joe E. Brown Residence at 707 Walden Drive, (3) Ahmanson Bank and Trust Building at 9145 Wilshire Blvd., as Local Landmarks.







F.
CONTINUED AND NEW BUSINESS

1.
A. MEMORANDUM OF AGREEMENT FOR THE ADVANCE UTILITIES RELOCATION PHASE OF THE PURPLE LINE EXTENSION PROJECT - SEGMENT 1 BETWEEN THE CITY OF BEVERLY HILLS AND THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY

B. PERMIT APPLICATION FOR THE RELOCATION OF UNDERGROUND UTILITIES ASSOCIATED WITH THE WESTSIDE SUBWAY EXTENSION.

Comment: This report recommends that the City Council consider: 1) approving the Memorandum of Agreement for the advanced utility relocation phase; and 2) authorizing staff to issues permits for the relocation of underground utilities on and adjacent to Wilshire Boulevard associated with the Westside Subway Extension project.






G.
COMMISSION SYNOPSIS

1.
DESIGN REVIEW COMMISSION - Special Meeting of July 8, 2014
PLANNING COMMISSION - Special Meeting of July 17, 2014
PLANNING COMMISSION - Regular Meeting of July 24, 2014
PLANNING COMMISSION - Special Meeting of July 24, 2014


H.
OTHER BUSINESS

I.
ADJOURNMENT

This program will be rebroadcast on Wednesday, August 20, 2014 at 8pm, and Friday, August 22, 2014 at 3pm. City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.