A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chambers


September 2, 2014

07:00 p.m.
 
 
 
A.
ROLL CALLS

B.
PRESENTATIONS

1.
RECOGNITION of the Judges, Participating Photographers and Event Chairs for the Friends of Beverly Gardens Park Benefit Photo Show

2.
60 SECOND BUSINESS SHOUT-OUT - Burger Lounge

3.
TEXT BH -Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER
* 2014's 9/11 Memorial Ceremony
* Emergency Management Program Overview

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
PARKING AUTHORITY CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 


MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION OF THE MINUTES of the Parking Authority meeting of June 17, 2014.
Other Business

APPROVAL OF:

2.
EIGHTH AMENDMENT TO LEASE BY AND BETWEEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND FEDEX OFFICE AND PRINT SERVICES, INC.

Comment: This amendment extends FedEx lease term by five (5) years at the 461 N. Bedford Drive location. The rent will increase from $7,213.50 to $8,816.50 monthly.


3.
THIRD AMENDMENT OF LEASE BY AND BETWEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND WILLIAMS-SONOMA STORES, INC.

Comment: This amendment extends the term of the lease by six (6) years to January 31, 2021 and increases the monthly rent to $93,600 plus $573.75 for storage. The rent will increase annually thereafter by the consumer price index.


E.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of August 19, 2014.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of August 19, 2014.
Demands Paid

3.
REVIEW OF BUDGETED DEMANDS PAID, report dated August 9 - August 15, 2014.


4.
PAYROLL DISBURSEMENT REPORT, report dated September 2, 2014.
Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

None
 


RESOLUTION:

None
 


APPROVAL OF:

5.
DESIGN REVIEW COMMISSION APPOINTMENT (MAHNAZ SHARIFI ARDANI).

Comment: Appoints Mahnaz Sharifi Ardani to the Design Review Commission for an initial two-year term.


6.
FINE ART COMMISSION APPOINTMENT (MICHAEL SMOOKE).

Comment: Appoints Michael Smooke to the Fine Art Commission for an initial two-year term.


7.
AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND FEHR & PEERS TRANSPORTATION CONSULTANTS FOR THE TROUSDALE ROAD SAFETY STUDY;  AND

APPROVAL OF AN APPROPRIATION IN THE AMOUNT OF $54,400 FOR THESE SERVICES; AND

APPROVAL OF A CHANGE PURCHASE ORDER FOR AN ADDITIONAL $54,500 FOR A NOT-TO-EXCEED AMOUNT OF $104,000 FOR THESE SERVICES.

Comment: Provides for Fehr & Peers to prepare signing and striping plans and provide technical support for potential additional traffic management measures in Trousdale Estates.


8.
AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, SUPERIOR PAVEMENT MARKINGS, INC. FOR THE CITYWIDE PAVEMENT AND CURB MARKINGS (JOB NO. 2191) WITHIN THE CITY OF BEVERLY HILLS, CALIFORNIA, IN THE AMOUNT OF $235,310; APPROVAL OF THE PLANS AND SPECIFICATIONS THEREFOR; APPROVAL OF ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $245,000 TO SUPERIOR PAVEMENT MARKINGS, INC. FOR THE PROJECT.

Comment: This project will provide for the repainting of deteriorated pavement markings citywide.  Construction activities will include the repainting of approximately 150,000 LF of striping, 222 stop bars and stop legends, and hundreds of miscellaneous pavement markings.  In addition, City Staff will augment the effort by painting approximately 69,000 LF of curb markings.


9.
ACCEPTANCE OF THE CONTRACT FOR THE WILSHIRE BOULEVARD MID-BLOCK PEDESTRIAN CROSSING BETWEEN SWALL DRIVE AND CLARK DRIVE BY STEINY AND COMPANY IN THE FINAL AMOUNT OF $122,159.84 AND AUTHORIZATION TO CITY CLERK TO RECORD NOTICE OF COMPLETION.

Comment:  It is recommended that the described work with Steiny and Company be accepted and authorization be given for the recordation of the Notice of Completion.  This project was jointly funded with Jones BH Acquisitions, LLC (Audi) and finished within budget leaving a P.O. balance of $7,840.16.  Based on the funding agreement with Audi, a refund of $3,920.08 is due from the City to Audi.


10.
A PURCHASE ORDER TO WONDRIES FLEET GROUP FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $256,331.18 FOR PURCHASE OF SIX (6) CHEVROLET POLICE PATROL VEHICLES, ONE (1) FORD POLICE K-9 PATROL VEHICLE AND ONE (1) FORD POLICE COMMERCIAL ENFORCEMENT VEHICLE.

Comment: Staff recommends that the City Council (1) find that the conformance with the bidding procedures in the Municipal Code would be contrary to the best interests of the City, (2) waive the bidding requirements as the City is utilizing the Orange County Public Works Department and the Los Angeles County Sherriff's Department bid processes, and (3) move to approve a purchase order in the amount of $256,331.18 to Wondries Fleet Group for the purchase of six Chevrolet Police Patrol Vehicles, one Ford Police K-9 Patrol Vehicle and one Ford Police Commercial Enforcement Vehicle to replace eight job-worn vehicles currently assigned to the Police Department (PD) Patrol Bureau, Emergency Services Bureau and Traffic Bureau.


11.
VARIOUS CITY PURCHASING AND BUDGET TRANSACTIONS AS DESCRIBED HEREIN:

ITEM A: AN AGREEMENT WITH PACIFIC MUNICIPAL CONSULTANTS FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND PROGRAM IMPLEMENTATION OF THE HOUSING REHABILITATION PROGRAM FOR SINGLE FAMILY UNITS IN 2014-2015; AND,

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $128,528 FOR SERVICES DESCRIBED.

Comment: Pacific Municipal Consultants will perform single family unit housing rehabilitation services up to $15,000 per qualified resident household. It is anticipated that the majority of program beneficiaries will be members of the City's low-income, elderly population.

ITEM B: AN AGREEMENT WITH PACIFIC MUNICIPAL CONSULTANTS FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND PROGRAM IMPLEMENTATION OF THE HANDYWORKER SERVICES PROGRAM FOR MULTI-FAMILY UNITS IN 2014-2015; AND,

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $107,820 FOR SERVICES DESCRIBED.

Comment: Pacific Municipal Consultants will perform multi-family unit handyworker services up to $5,000.00 per qualified resident household.

ITEM C: AN AGREEMENT WITH STEP UP ON SECOND FOR OUTREACH AND ENGAGEMENT PROGRAM IN SUPPORT OF CITY'S CLASP PROGRAM; AND,

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $90,100 FOR CONTINUATION OF SERVICES DESCRIBED.

Comment: Step Up on Second's Changing Lives and Sharing Places (CLASP) program shall provide a Homeless Outreach and Engagement Team ("Outreach Team") including two persons to work within the City limits and evaluate, assess and refer for services those identified as homeless and/or in need of community mental health support services.


F.
PUBLIC HEARING

TO SET:

None
 


TO CONSIDER:

1.
AN INTERIM ORDINANCE OF THE CITY OF BEVERLY HILLS EXTENDING INTERIM ORDINANCE NO. 14-O-2663 PROHIBITING THE EXPANSION OF THE LEVEL PAD AREA OF LOTS IN THE HILLSIDE AREA OF THE CITY AND DECLARING THE URGENCY THEREOF.

Comment: Discussion of the status of the interim ordinance prohibiting the expansion of level pads in the Hillside Area, and a request to extend the interim ordinance by 160 days.


2.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS DECLARING AND IMPLEMENTING STAGE "B" WATER CONSERVATION MEASURES.

Comment: This resolution enacts a 10% reduction in potable water use in response to the State's emergency conservation measures. The resolution sets forth the penalty rates for exceeding certain water usage limits, and sets forth mandatory water conservation acts.


G.
COMMISSION SYNOPSIS

1.
ARCHITECTURAL COMMISSION - Regular meeting of Juy 16, 2014
HEALTH AND SAFETY COMMISSION - Regular meeting of July 28, 2014
DESIGN REVIEW COMMISSION - Regular meeting of August 7, 2014
PUBLIC WORKS COMMISSION - Special meeting of August 13, 2014
FINE ART COMMISSION - Special meeting of August 21, 2014


H.
OTHER BUSINESS

I.
ADJOURNMENT

This program will be rebroadcast on Wednesday, September 3, 2014 at 8pm, and Friday, September 5, 2014 at 3pm. City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.