A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Special Meeting
City Council Chambers

July 01, 2014

02:30 p.m.
 
 
 
A.
ROLL CALL

B.
PRESENTATIONS

1.
60 SECOND BUSINESS SHOUT-OUT - Walter’s Café

2.
TEXT BH -Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
CITY COUNCIL CONSENT CALENDAR 

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of May 20, 2014.
Demands Paid

2.
REVIEW OF BUDGETED DEMANDS PAID, report dated June 14 - June 20, 2014.


3.
PAYROLL DISBURSEMENT REPORT, report dated July 1, 2014.
Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

None
 


RESOLUTION:

None
 


APPROVAL OF:

4.
REAPPOINTING A MEMBER TO THE CHARITABLE SOLICITATIONS COMMISSION (MURRAY D. FISCHER).

Comment: Reappoints Murray D. Fischer to the Charitable Solicitations Commission for a four-year term.


5.
REAPPOINTING A MEMBER TO THE COMMUNITY CHARITABLE FOUNDATION (RONIT STONE).

Comment: Reappoints Ronit Stone to the Community Charitable Foundation for a four-year term.


6.
AN AGREEMENT WITH THE BEVERLY HILLS COURIER, LLC TO PROVIDE ADVERTISING AND NOTICES; AND 

AN AGREEMENT WITH BEVERLY HILLS WEEKLY TO PROVIDE ADVERTISING AND NOTICES.

Comment: Awarding Bid No. 14-37 to The Beverly Hills Courier, LLC and approving an agreement with Beverly Hills Weekly for the publication of City of Beverly Hills advertising and legal notices for Fiscal Year 2014/2015.


7.
AGREEMENTS WITH VARIOUS VENDORS FOR PROVISION OF ANNUAL SERVICES; AND

APPROVAL OF BLANKET PURCHASE ORDERS FOR EQUIPMENT AND SERVICES FOR THE INFORMATION TECHNOLOGY DEPARTMENT IN THE TOTAL NOT-TO-EXCEED AMOUNT OF $1,473,335.03

Comment: This report seeks City Council approval of eleven annual blanket purchase orders (BPO) for various vendors serving the IT department to cover items or services required immediately and without interruption from the 2013-14 fiscal year to the 2014-15 fiscal year. The remaining IT BPO's will go forward with citywide BPO's at the July 29th City Council meeting.


8.
AGREEMENT WITH DIEGO CEVALLOS D.B.A. BEVERLY HILLS AQUATICS FOR SWIM INSTRUCTION AND PROGRAMS THROUGH THE CITY’S COMMUNITY SERVICES DEPARTMENT; AND  APPROVAL TO ISSUE A BLANKET PURCHASE ORDER FOR A NOT-TO-EXCEED AMOUNT OF $170,000 FOR THE SERVICES DESCRIBED ABOVE.

Comment: Staff recommends City Council approve a one year agreement with option for one additional one-year extension; and approval of a Blanket Purchase Order for vendor to provide aquatic services to the community at the Beverly Hills High School Swim Gym in the amount not to exceed $170,000 per year.


9.
AGREEMENT WITH JOANA TROCAN D.B.A. CHEER 4U ATHLETICS FOR CHEERLEADING PROGRAM THROUGH THE CITY’S COMMUNITY SERVICES DEPARTMENT AT VARIOUS CITY PARKS AND BEVERLY HILLS UNIFIED SCHOOL DISTRICT GROUNDS; AND  APPROVAL TO ISSUE A BLANKET PURCHASE ORDER FOR A NOT-TO-EXCEED AMOUNT OF $40,000.00 FOR THE SERVICES DESCRIBED ABOVE.

Comment: Staff recommends City Council approve a one year Agreement and a Blanket Purchase Order with the option for two additional one year extensions and in the amount not to exceed $40,000 per year.


10.
AGREEMENT WITH BEVWOOD FUN CAMP FOR YOUTH BASKETBALL AND VOLLEYBALL SKILLS CLASSES AND CAMPS THROUGH THE CITY’S COMMUNITY SERVICES DEPARTMENT AT VARIOUS CITY PARKS AND BEVERLY HILLS UNIFIED SCHOOL DISTRICT SITES; AND  APPROVAL TO ISSUE A BLANKET PURCHASE ORDER FOR A NOT-TO-EXCEED AMOUNT OF $60,000 FOR THE SERVICES DESCRIBED ABOVE.

Comment: City Council approval of a one year agreement with an option for two additional one-year extensions and approval of a Blanket Purchase Order for vendor to provide youth basketball and volleyball classes at City and BHUSD sites in the amount not-to-exceed $60,000 per year.


11.
AGREEMENT WITH DESTINATION SCIENCE CAMP TO CONDUCT SCIENCE CAMP ACTIVITIES THROUGH THE CITY’S COMMUNITY SERVICES DEPARTMENT AT VARIOUS CITY PARKS AND BEVERLY HILLS UNIFIED SCHOOL DISTRICT SITES; AND  APPROVAL TO ISSUE A BLANKET PURCHASE ORDER FOR A NOT-TO-EXCEED AMOUNT OF $60,000 FOR THE SERVICES DESCRIBED ABOVE.

Comment: City Council approve a one year agreement with option for two additional one-year extensions and approval of a Blanket Purchase Order for vendor to conduct youth science activities at various BHUSD school sites in the amount not to exceed $60,000 per year.


12.
AGREEMENT WITH BRIT WEST SOCCER, INC. FOR YOUTH SPORTS CAMP AND CLASS INSTRUCTION SERVICES THROUGH THE CITY’S COMMUNITY SERVICES DEPARTMENT.

Comment: City Council approve a one year agreement with option for two additional one year extensions and approval of a Blanket Purchase Order for vendor to conduct youth sports camp and class activities at various park sites.


13.
A PURCHASE ORDER TO PIERCE MANUFACTURING, INC. IN THE NOT-TO-EXCEED AMOUNT OF $2,099,286.23 FOR PURCHASE OF THREE (3) PIERCE 1500 GPM TRIPLE COMBINATION PUMPERS ON ARROW XT CHASSIS.

Comment: Staff recommends that the City Council (1) find that the conformance with the bidding procedures in the Municipal Code would be contrary to the best interests of the City, (2) waive the bidding requirements as the City is sole-sourcing the purchase to match existing Pierce Fire Suppression Equipment currently in operation, (3) move to approve a purchase order in the amount of $2,099,286.23 for the purchase of three (3) Pierce 1500 GPM Triple Combination Pumpers that will replace three (3) existing Fire Apparatus Vehicles currently assigned to the Beverly Hills Fire Department (BHFD) Emergency Response Services Division.


E.
PUBLIC HEARING 

TO CONSIDER:

None
 


TO SET:

None
 


F.
CONTINUED AND NEW BUSINESS

None
 


G.
COMMISSION SYNOPSIS

1.
TRAFFIC & PARKING COMMISSION - Regular Meeting of June 5, 2014 
DESIGN REVIEW COMMISSION - Regular Meeting of June 5, 2014
CHARITABLE SOLICITATIONS COMMISION - Special Meeting of June 18, 2014
HUMAN RELATIONS COMMISSION - Regular Meeting of June 19, 2014


H.
OTHER BUSINESS

I.
ADJOURNMENT

This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable. This program will be rebroadcast on Wednesday, July 2, 2014 at 7pm, and Friday, July 4, 2014 at 3pm. City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.