A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chambers


January 13, 2015

07:00 p.m.
 
 
 
PLEDGE OF ALLEGIANCE

A.
ROLL CALL

B.
PRESENTATIONS

1.
FIRST FRED C. CUNNINGHAM AWARD FOR DISTINGUISHED SERVICE Presented to Mr. Cunningham

2.
RECOGNITION OF RETIRING COMMISSIONERS 
Health and Safety Commission 
- Stacia Kopeikin 
- Gail Millan

3.
60 SECOND BUSINESS SHOUT-OUT - Go Greek Yogurt

4.
TEXT BH -Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER 
* Beverly Hills Older Adult Health and Safety Collaborative - James Latta, Human Services Administrator
* 5-Year Strategic Plan Summary - Special Assistant to the City Manager, National Urban Fellow

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

None
 


Demands Paid

1.
PAYROLL DISBURSEMENT REPORT, report dated January 13, 2015.
Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

2.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING COMMISSIONS.  First reading - For introduction

Comment: This ordinance amends various sections of the City's Municipal Code to reflect updates to the Commission structure such as commission size, terms, charges, and absence policy.


RESOLUTION:

3.
APPROVING THE FINAL MAP FOR PARCEL MAP NO. 71711 (9221 WHITWORTH DRIVE) AND ACCEPTING, SUBJECT TO IMPROVEMENT, A RIGHT-OF-WAY DEDICATION.

Comment: This is a request for City Council adoption of findings that Final Parcel Map No. 71711 conforms to the tentative map, all applicable requirements of the State Subdivision Map Act and the City's subdivision ordinance, and authorization to record the final map; and accepting, subject to improvement, an alley right-of-way dedication.


4.
APPROVING THE FINAL MAP FOR PARCEL MAP NO. 68061 (208 SOUTH LASKY DRIVE) AND ACCEPTING, SUBJECT TO IMPROVEMENT, A RIGHT-OF-WAY DEDICATION.

Comment: This is a request for City Council adoption of findings that Final Parcel Map No. 68021 conforms to the tentative map, all applicable requirements of the State Subdivision Map Act and the City's subdivision ordinance, and authorization to record the final map; and accepting, subject to improvement, an alley right-of-way dedication.


APPROVAL OF:

5.
AN AGREEMENT WITH CPM ONE SOURCE, INC. FOR FURNITURE MANAGEMENT, RECONFIGURATION AND PROCUREMENT SERVICES FOR COMMUNITY DEVELOPMENT FURNITURE; AND

APPROVAL OF A PURCHASE ORDER IN THE NOT TO EXCEED AMOUNT OF $78,752.20 TO CPM ONE SOURCE, INC. FOR THE PURCHASE AND SERVICES.

Comment: Recommends the approval of the agreement for procurement of furniture and reconfiguration services of existing furniture for the Community Development Department in City Hall.


6.
AN AGREEMENT WITH TETRA TECH, INC. FOR DESIGN ENGINEERING AND HYDROGEOLOGIC SERVICES ASSOCIATED WITH THE DEVELOPMENT OF WATER WELLS AT 342 FOOTHILL ROAD; AND

APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $133,615 TO TETRA TECH, INC.

Comment: This agreement provides for the professional services required to permit and design shallow groundwater wells and deliver construction documents for bidding purposes.


7.
AMENDMENT NO. 1 TO AN AGREEMENT WITH KAPLAN CHEN KAPLAN ARCHITECTS & PLANNERS FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES RELATED TO GREYSTONE MANSION ENTERTAINMENT WING INFRASTRUCTURE REHABILITATION PROJECT; AND

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $56,240 FOR THESE SERVICES.

Comment: Recommends the approval of the amendment to provide architectural and engineering design services, including preparation of construction plans and specifications for the rehabilitation of the entertainment wing including HVAC system, power and lighting, and disabled access. The total amount of the agreement in not to exceed $106,220.


8.
AMENDMENT NO. 2 TO AN AGREEMENT WITH GLADWELL GOVERNMENTAL SERVICES, INC. FOR CONSULTING SERVICES RELATED TO THE CITY'S ENGINEERING/PUBLIC WORKS RECORDS MANAGEMENT PROGRAM AND RELATED SERVICES; AND

APPROPRIATION OF $90,000 FROM THE GENERAL FUND; AND

APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $90,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $218,120.

Comment: Amends the agreement to add $90,000 for a total amount of $218,120 for additional services to implement a records management program for permanent City infrastructure records.


9.
REJECTION OF BIDS FOR CONTRACT WORK PERTAINING TO THE POLICE FACILITY OVERSIZED VEHICLE STORAGE PROJECT.

Comment: Recommends that all bids be rejected due to a bid irregularity and protest, and to rebid the project for an award of contract in March.


E.
PUBLIC HEARING 

TO SET:

None
 


TO CONSIDER:

None
 


F.
CONTINUED AND NEW BUSINESS

1.
A. RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS APPROVING AN AMENDED AND RESTATED EXECUTIVE EMPLOYEE COMPENSATION PLAN FOR DEPARTMENT DIRECTORS, ASSISTANT DEPARTMENT DIRECTORS AND SENIOR MANAGEMENT EMPLOYEES.

Comment: This resolution amends the Executive Employee Compensation Plan in several ways. Included among the amendments are a cost of living increase to the executive employee group, a shift of certain PERS costs from the City to employees, and a salary increase to offset that shift of costs.





B.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS TERMINATING THE PAYING AND REPORTING TO THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS FOR THE EXECUTIVE EMPLOYEE GROUP.

Comment: This resolution terminates the paying and reporting of the Employer Paid Member Contribution (EPMC) to the California Public Employees' Retirement System (CalPERS) for the Executive Employee Group, which includes Executive and Senior Management employees.


2.
WATER ENTERPRISE PLAN STATUS REPORT

Comment: Staff will review the plan development process to date and ask for feedback on current draft direction and plan proposal.


3.
DEVELOPMENT OF A MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY FOR THE DESIGN-BUILD PHASE OF THE PURPLE LINE SUBWAY EXTENSION PROJECT - SEGMENT 1.

Comment: This report recommends that the City Council provide input and direction on the process to develop and negotiate a Memorandum of Agreement for the Design-Build Phase of Westside Subway Extension.



G.
COMMISSION SYNOPSIS

1.
PUBLIC WORKS COMMISSION - Regular Meeting of December 11, 2014 
HEALTH AND SAFETY COMMISSION - Regular Meeting of December 15, 2014
RECREATION AND PARKS COMMISSION - Special Meeting of December 16, 2014


H.
OTHER BUSINESS

I.
ADJOURNMENT

This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable. This program will be rebroadcast on Wednesday, January 14, 2015 at 7pm, and Friday, January 16, 2015 at 3pm. City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.