A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chambers


February 17, 2015

07:00 p.m.
 
 
 
PLEDGE OF ALLEGIANCE

A.
ROLL CALL

B.
PRESENTATIONS

1.
PRESENTATION to the Beverly Hills 4-H Club

2.
CITY OF BEVERLY HILLS DESIGN AWARDS - This year the Design Review Commission is honoring three (3) single family projects which demonstrate excellence in design based on exterior appearance, the quality of materials, colors, landscape and context with neighboring properties.

3.
60 SECOND BUSINESS SHOUT-OUT - DOMA Restaurant

4.
TEXT BH -Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER
* 2015 Beverly Hills Homeless Count Results - James Latta, Human Services Administrator

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of February 3, 2015.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of February 3.


Demands Paid

3.
REVIEW OF BUDGETED DEMANDS PAID, report dated January 24 - February 6, 2015.


4.
PAYROLL DISBURSEMENT REPORT, report dated February 17, 2015.


Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

5.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE TO ESTABLISH A WATER CAPACITY CHARGE. Second Reading - For Adoption.

Comment: This ordinance is to amend the Municipal Code for the establishment of a water capacity fee. The corresponding Resolution is to amend the City's Schedule of Taxes, Fees and Charges to impose the established water capacity fee.




RESOLUTION:

6.
ACCEPTING A DONATION FROM THE FRIENDS OF THE BEVERLY HILLS PUBLIC LIBRARY FOR LIBRARY OPERATIONS IN THE AMOUNT OF $20,070 AND APPROPRIATING FUNDS THEREFOR.

Comment: This report asks the City Council to accept and appropriate funds donated to the Library by the Friends of the Beverly Hills Public Library in support of the delivery of materials to homebound seniors, to the Roxbury Library and pick up materials that are donated to the Library.


7.
MODIFYING PREFERENTIAL PARKING PERMIT ZONE "AJ" ON THE 400 BLOCK OF SMITHWOOD DRIVE BETWEEN BEVERWIL AND WHITWORTH DRIVES.   

Comment: Resident-initiated request to modify permit zone "AJ" from "1-Hour Parking, 8am to 6pm, Monday - Saturday, Permit AJ Exempt" to "1-Hour Parking, 8am to 6pm, Monday - Saturday and No Parking Any Other Time, Permit AJ Exempt ", in order to prohibit parking in the evening hours except by permit.


APPROVAL OF:

8.
REQUEST BY BEVERLY HILLS CHAMBER OF COMMERCE FOR FEE WAIVER FOR USE OF  ROOMS AT ROXBURY COMMUNITY CENTER FOR THE HEALTH AND BEAUTY EXPO.

Comment: The Beverly Hills Chamber of Commerce requests a fee waiver for their use of rooms at the Roxbury Community Center for their annual Health and Beauty Expo to be held on 2/22/15.


9.
REQUEST FOR AUTHORIZATION TO APPROPRIATE $466,483 FROM GENERAL FUND REVENUE TO FUND FOUR NEW POSITIONS AND MODIFY ONE POSITION FROM LIMITED TO PERMANENT IN THE POLICE DEPARTMENT; AND

AUTHORIZATION TO APPROPRIATE $224,000 FROM GENERAL FUND REVENUE TO FUND FOUR NEW TRAFFIC CONTROL OFFICER VEHICLES AND RELATED EQUIPMENT AND SUPPLIES.

Comment: This is a request to add three Traffic Control Officers, one Traffic Control Supervisor and to remove the limited term restriction on an existing Traffic Control Officer position.


10.
AGREEMENT WITH XEROX CORPORATION FOR LEASE OF CITYWIDE COPIERS, LICENSE OF SOFTWARE, INSTALLATION AND RELATED MANAGED  PRINT SERVICES.

Comment: Provides for a new 5-year lease to replace citywide multifunction devices (copiers/printers/scanners), including high-volume production equipment used by the Print Services Division, public machines for use in the library, and machines for general staff use.  Staff was able to negotiate terms of the agreement to reduce costs by 15%, as well as providing improved equipment and services.  Annual costs are anticipated to be approximately $330,000.


11.
AN AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY, AND ENVIRONMENTAL SCIENCE ASSOCIATES, INC. FOR INDEPENDENT COMPLIANCE MONITORING SERVICES FOR THE UTILITY RELOCATION PHASE OF THE LA CIENEGA STATION CONSTRUCTION, SEGMENT 1 OF THE PURPLE LINE EXTENSION PROJECT; AND

APPROPRIATION OF $100,000 FROM THE GENERAL FUND; AND

APPROVAL OF A PURCHASE ORDER TO ENVIRONMENTAL SCIENCE ASSOCIATES, INC. FOR COMPLIANCE MONITORING SERVICES IN THE AMOUNT OF $100,000.

Comment: This agreement provides for on-site monitoring of utility relocation construction to ensure compliance with the conditions and required mitigation measures outlined in the Memorandum of Agreement between the City and Metro.


12.
AMENDMENT NO. 1 TO AN AGREEMENT WITH HAZEN AND SAWYER TO PROVIDE THE CITY OF BEVERLY HILLS WITH WATER TREATMENT OPERATIONS SYSTEMS AND PROCESSES CONSULTING SERVICES; AND APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $229,000 FOR A TOTAL NOT TO EXCEED AMOUNT OF $270,000.

Comment: Staff recommends City Council approve the amendment and change purchase order for Hazen & Sawyer to implement action plan items based on their assessment of the City's water treatment plant operations and processes.






13.
AMENDMENT NO. 2 TO AN AGREEMENT WITH IPS GROUP, INC. TO PROVIDE FLEXIPAY SINGLE-SPACE PARKING METERS; AND

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $2,000,000 TO IPS GROUP, INC.

Comment: This amends the existing agreement with IPS Group for the upgrade of the current single-space parking meter infrastructure and outlines on-going and additional services such as space monitoring, multi-space service, data hosting, credit card processing and ongoing preventative and responsive maintenance services.


14.
ACCEPTANCE OF DONATIONS FOR THE BEVERLY GARDENS RESTORATION;

APPROVAL OF THE AWARD OF CONTRACTS TO THE VARIOUS LOWEST RESPONSIBLE BIDDERS FOR THE BEVERLY GARDENS ELECTRIC FOUNTAIN BLOCK #21 PROJECT; AND APPROVING PLANS AND SPECIFICATIONS THEREFOR; AND

APPROVAL OF PURCHASE ORDERS TO VARIOUS CONTRACTORS FOR THE CONTRACT WORK IN THE TOTAL AMOUNT OF $1,499,869.

Comment: Recommends acceptance of donations from City of Beverly Hills Community Charitable Foundation and the award of contracts to the various lowest responsible bidders for the construction of the Beverly Gardens Electric Fountain Block #21 in the cumulative amount of $1,369,869 and approval of the construction contingencies of $130,000 for a total cost of $1,499,869 for the various construction trades under the construction management form of contracting.


15.
AMENDMENT NO. 1 TO THE AGREEMENT WITH  MATT CONSTRUCTION CORPORATION FOR CONSTRUCTION MANAGEMENT SERVICES RELATED TO THE ELECTRIC FOUNTAIN BLOCK BEVERLY GARDENS PARK  PROJECT; AND

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $342,019 TO MATT CONSTRUCTION CORPORATION FOR THE SERVICES.

Comment: Recommends approval of the amendment to the Matt Construction agreement for construction management services for the construction activities to complete the Electric Fountain Block #21 restoration in Beverly Gardens Park.


16.
AMENDMENT NO. 1 TO THE AGREEMENT WITH MLA GREEN, INC., DBA MIA LEHRER & ASSOCIATES FOR DESIGN SERVICES RELATED TO THE BEVERLY GARDENS PARK ELECTRIC FOUNTAIN; AND

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $65,000 TO MLA GREEN, INC., DBA MIA LEHRER & ASSOCIATES FOR PROFESSIONAL SERVICES.

Comment: Recommends approval of the amendment to the Mia Lehrer & Associates agreement for construction administration consultant services for the construction activities to complete the Electric Fountain Block #21 restoration in Beverly Gardens Park.


17.
AMENDMENT NO. 2 TO AN AGREEMENT WITH WOODRUFF, SPRADLIN & SMART FOR SPECIAL COUNSEL SERVICES FOR TORT CLAIMS LITIGATION.

Comment: This amendment provides a cost of living adjustment to the hourly rates for tort defense services provided to the City.


18.
THE AWARD OF CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, TURI DOORS SYSTEMS, INC. FOR THE DOORS & HARDWARE REPLACEMENT AT 440 N. CAMDEN DRIVE & 461 N. BEDFORD DRIVE PARKING GARAGES PROJECT; AND APPROVING PLANS AND SPECIFICATIONS THEREFOR; AND

APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $133,242 TO TURI DOORS SYSTEMS, INC. FOR THE CONTRACT WORK.

Comment: Recommends the award of contract for the replacement of the doors and hardware (total of 64 doors) at the two parking garages as part of the Capital Improvement Program to improve the City's parking facilities. The apparent two low bidders do not possess the California State License Board classification D-28 specified in the bid package. Staff, in consultation with the City Attorney's office, recommends the City Council find the New Vision Construction and Amerifix Repair Construction bids are non-responsive and be rejected.


19.
THE AWARD OF CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, LANDSCAPE SUPPORT SERVICES, INC. FOR THE LA CIENEGA PARK IRRIGATION MAINLINE REPLACEMENT PROJECT; AND APPROVING PLANS AND SPECIFICATIONS THEREFOR; AND

APPROVAL OF PURCHASE ORDER TO LANDSCAPE SUPPORT SERVICES, INC. FOR THE CONTRACT WORK IN THE TOTAL AMOUNT OF $283,734.

Comment: Recommends the award of contract for the replacement of the irrigation mainline for increased water conservation and reliable irrigation service to the park. The apparent low bidder did not provide evidence of at least three completed projects that meet the minimum dollar value specified in the bid package. Staff, in consultation with the City Attorney's office, recommends that the City Council find that the International Computing Systems, Inc. bid is non-responsible and be rejected.


20.
THE AWARD OF CONTRACT TO LOWEST RESPONSIBLE BIDDER, AIR CONDITIONING SOLUTIONS TO REPLACE MCQUAY TURBOCORE COMPRESSOR ON CENTRAL PLANT CHILLER #1 UNIT, 464 N. REXFORD DRIVE; AND

APPROVAL OF A PURCHASE ORDER IN THE TOTAL AMOUNT OF $92,033 TO AIR CONDITIONING SOLUTIONS FOR CONTRACT WORK.

Comment: Recommends the award of contract for the replacement and programming of the McQuay Turbocore compressor on central plant chiller #1, part of the Civic Center Heating, Ventilation and Air Conditioning (HVAC) system.


21.
ACCEPTANCE OF THE CONTRACT WORK FOR THE "HEATH AVENUE STREET RECONSTRUCTION (OLYMPIC BOULEVARD TO HILLGREEN DRIVE CUL-DE-SAC)" BY HARDY & HARPER, INC., IN THE FINAL AMOUNT OF $515,193.44; AND

AUTHORIZATION OF CITY CLERK TO RECORD NOTICE OF COMPLETION.

Comment: The reconstruction of Heath Avenue pavement is now complete and all punch list items have been signed off by staff. A Notice of Completion can now be filed for this Project allowing all retention monies to be released to the Contractor within 35 days.


22.
APPROPRIATION OF $10,000 FROM THE CITY’S COPS ALLOCATION TO FUND FRONTLINE MUNICIPAL POLICE SERVICES.

Comment:  Funds received under the state's Supplemental Local Law Enforcement Funding program will be used to assist with the purchase of a police motorcycle.


23.
A PURCHASE ORDER TO LONG BEACH BMW MOTORCYCLES FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $81,018.87 FOR PURCHASE OF THREE (3) BMW POLICE MOTORCYCLES.

Comment: Staff recommends that the City Council (1) find that the conformance with the bidding procedures in the Municipal Code would be contrary to the best interests of the City, (2) waive the bidding requirements as the City is utilizing the LA County Sheriff's Department bid process, and (3) move to approve a purchase order in the amount of $81,018.87 to Long Beach BMW Motorcycles for the purchase of three BMW Police motorcycles to replace two job-worn motorcycles and one accident totaled motorcycle currently assigned to the Beverly Hills Police Department ("BHPD") Traffic Bureau.


E.
PUBLIC HEARING

TO SET:

None
 


TO CONSIDER:

1.
A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS DESIGNATING WILL ROGERS MEMORIAL PARK AT 9650 SUNSET BOULEVARD, BEVERLY HILLS AS A LOCAL LANDMARK AND PLACING THE PROPERTY ON THE LOCAL REGISTER OF HISTORIC PROPERTIES; AND DEDICATION OF THE FOUNTAIN IN WILL ROGERS MEMORIAL PARK TO MARGARET J. ANDERSON. 

Comment: (1) That the City Council, on the recommendation of the Cultural Heritage Commission, designate Will Rogers Memorial Park at 9650 Sunset Blvd. as a Local Landmark and add it to the Local Register of Historic Places; and (2) That the City Council review and approve the final plaque design and placement to dedicate the fountain in Will Rogers Memorial Park to city pioneer and hotelier Margaret J. Anderson. 







F.
CONTINUED AND NEW BUSINESS

1.
RECOMMENDATION BY FINE ART COMMISSION CITY COUNCIL LIAISONS BOSSE AND GOLD TO ACCEPT DONATION BY CAROL WISEMAN ESTATE OF WOODS DAVY ART PIECE UNTITLED TO BE PLACED AT COLDWATER CANYON RESERVOIR WALKING TRACK AND REQUEST TO AUTHORIZE THE INTERIM CITY MANAGER TO FINALIZE AND EXECUTE THE AGREEMENT WITH THE ESTATE.

Comment: The Fine Art Commission and City Council liaisons Bosse and Gold recommend accepting the donation of Untitled by Woods Davy from the Carol Wiseman estate. Piece is proposed to be placed in the planted area in the center portion of the walking track at the Coldwater Canyon reservoir. Cost to transport and install the piece will be paid for by the Wiseman estate. Placement of the piece has been approved by the Recreation and Parks Commission.


2.
RECOMMENDATION BY FINE ART COMMISSION CITY COUNCIL LIAISONS BOSSE AND GOLD TO ACCEPT LOAN OF RICHARD SERRA TWINS BY GAGOSIAN GALLERY TO BE PLACED ON THE NORTHWEST LAWN OF CITY HALL AND REQUEST TO AUTHORIZE THE INTERIM CITY MANAGER TO FINALIZE AND EXECUTE THE AGREEMENT WITH THE GALLERY.

Comment: Fine Art Commission and City Council liaisons Bosse and Gold recommend the temporary loan of Twins by Richard Serra. These pieces would be placed on the lawn of City Hall. All costs related to this loan would be paid for by the Gagosian Gallery.


3.
APPROVAL OF AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND UPTOWN SERVICES, LLC TO PROVIDE CONSULTING SERVICES RELATED TO DEVELOPMENT OF A FIBER NETWORK AND SERVICES STRATEGIC PLAN FOR THE CITY, AND

AUTHORIZE A CHANGE ORDER IN THE AMOUNT OF $35,000 FOR A TOTAL NOT TO EXCEED COST OF $85,000.

Comment: This amendment expands the scope of work to include both the commercial and residential communities as part of the Fiber Network and Services Strategic Plan. This expansion of the scope is pursuant to the City Council priority to research and pilot fiber to the premises opportunities, and adds $35,000 to the consideration for a total not-to-exceed amount of $85,000.







4.
RETENTION OF EXECUTIVE SEARCH FIRM TO ASSIST THE CITY OF BEVERLY HILLS IN SELECTING A CITY MANAGER.

Comment: A City Council ad hoc committee is currently reviewing four proposals from executive search firms to assist the City with the process of choosing a new city manager.  The proposals were received on February 12th and the Committee anticipates making a recommendation to the full city council at the February 17th City Council meeting.   


G.
COMMISSION SYNOPSIS

1.
HEALTH AND SAFETY COMMISSION - Regular Meeting of January 26, 2015
RECREATION AND PARKS COMMISSION - Regular Meeting of January 27, 2015
CULTURAL HERITAGE COMMISSION - Special Meeting of February 2, 2015


H.
OTHER BUSINESS

J.
ADJOURNMENT

This program will be rebroadcast on Wednesday, February 18, 2015 at 7pm, and Friday, February 20, 2015 at 3pm. City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.