A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chambers


April 7, 2015

07:00 p.m.
 
 
 
A.
ROLL CALLS

B.
PRESENTATIONS

1.
MOMENT OF SILENCE - Craig Donahue

2.
PRESENTATION to Dr. Mason Sommers for Donate Life Month

3.
STEP-UP RECOGNITION - Michelle Upchurch

4.
60 SECOND BUSINESS SHOUT-OUT - Amici

5.
TEXT BH -Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER
* Information Technology Network and Application Update - Alain Romero, Business Information Systems Administrator

* Pictorial Overview of the New Roxbury Park Playgrounds - Steve Zoet, Director of Community Services

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
PARKING AUTHORITY CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 


MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION OF THE MINUTES of the Parking Authority meeting of September 23, 2014.
Other Business

APPROVAL OF:

2.
THIRD AMENDMENT TO LEASE BY AND BETWEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND RESTAURANT BUSINESS STRATEGIES, LLC. DBA SWEET BEVERLY AT 240 N. BEVERLY DRIVE.

Comment: This amendment allows Restaurant Business Strategies, LLC dba Sweet Beverly (RBS) to expand the leased area by 134 rentable square feet. The rent for the expanded area is $7.75/sf monthly with 3% annual increases. RBS will perform all of the tenant improvements in compliance with code and landlord approval at tenant's cost.


3.
FIRST AMENDMENT TO LEASE BY AND BETWEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND FREM INVESTMENTS, LLC. AT 240 N. BEVERLY DRIVE.

Comment: This amendment extends the term of the office lease with Frem Investments to expire at the same time as the Restaurant Business Strategies, LLC dba Sweet Beverly lease term on January 31, 2026. The rent during the extended term will continue to increase by 3% annually. Frem Investments is an affiliate company to Restaurant Business Strategies, LLC dba Sweet Beverly.


4.
THIRD AMENDMENT OF LEASE BY AND BETWEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND MRS. GOOCH’S NATURAL FOOD MARKETS, INC. DBA WHOLE FOODS MARKET AT 239 N CRESCENT DRIVE.

Comment: This Third Amendment adds three (3) options to extend the lease term for five (5) years each. The rent increases to $60,500 monthly at the start of the first option period and increases annually thereafter by 3%.


5.
FOURTH AMENDMENT TO LEASE BY AND BETWEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND THRIFTY PAYLESS, INC. AT 463 N BEDFORD DRIVE.

Comment: This 4th Amendment adds two (2) additional five (5) year options at Fair Market Rent to the current lease expiration of March 31, 2023.  This amendment also requires Rite Aid to complete tenant improvements in the store to add the new Rite Aid Café concept and store layout similar to the Canon Drive location.


E.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Meeting of February 12, 2015.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of February 17, 2015.


3.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of February 17, 2015.


4.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Adjourned Regular Meeting of March 24, 2015.
Demands Paid

5.
REVIEW OF BUDGETED DEMANDS PAID, report dated February 7 - March 27, 2015.


6.
PAYROLL DISBURSEMENT REPORT, report dated April 7, 2015.
Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

None
 


RESOLUTION:

None
 


APPROVAL OF:

7.
HUMAN RELATIONS COMMISSION APPOINTMENT (ANNETTE SALEH).

Comment: Appoints Annette Saleh to the Human Relations Commission for an initial two-year term.


8.
PLANNING COMMISSION APPOINTMENT (LORI GREENE GORDON).

Comment: Appoints Lori Greene Gordon to the Planning Commission for an initial two-year term.


9.
COMMISSION APPOINTMENTS AND COMMISSIONER TERM EXTENSION (ANDY LICHT, CRAIG CORMAN, AND JEFFREY S. LEVINE).

Comment: This item transmits the Commission Structure Review Ad Hoc Committee's recommendations and seeks Council approval on (1) the appointment of Andy Licht to the Planning Commission; (2) the extension of Craig Corman's term on the Planning Commission; and (3) the appointment of Jeffrey S. Levine to the Traffic and Parking Commission to serve out the term of Alan Grushcow.


10.
AGREEMENT WITH RALPH ANDERSEN & ASSOCIATES FOR EXECUTIVE SEARCH SERVICES.

Comment: The City Council Ad Hoc Committee recommends approval of an agreement with Andersen & Associates to conduct an executive search for a new Beverly Hills City Manager. 


11.
AMENDMENT NO. 1 TO AN AGREEMENT WITH ABLE BUILDING MAINTENANCE CO. FOR CUSTODIAL MAINTENANCE SERVICES.

Comment: Staff recommends approval of the amendment to the ABLE Building Maintenance Company agreement that provides cleaning and maintenance services to City-owned facilities.


12.
AMENDMENT NO. 2 TO AGREEMENT WITH ASSOCIATION RESERVES TO PROVIDE A CAPITAL ASSETS INVENTORY STUDY FOR THE DEPARTMENT OF PUBLIC WORKS SERVICES

AND APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $83,495 TO ASSOCIATION RESERVES FOR A NOT TO EXCEED AMOUNT OF $132,365.

Comment: Staff recommends approval of the amendment to the Association Reserves agreement to complete asset inventory services of the City's buildings, structures and properties.




13.
THE AWARD OF CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, SOUTH COAST PAINTING FOR THE PAINTING OF THE 440 N. CAMDEN AND 461 N. BEDFORD PARKING STRUCTURES PROJECT; AND APPROVING PLANS AND SPECIFICATIONS THEREFOR; AND

APPROVAL OF PURCHASE ORDER TO SOUTH COAST PAINTING IN THE TOTAL AMOUNT OF $168,600 FOR THE CONTRACT WORK.

Comment: Recommends the award of contract for the painting of 440 N. Camden Drive and 461 N. Bedford Drive as part of the City's capital maintenance and improvements for the City's parking garages.


14.
A PURCHASE ORDER TO WONDRIES FLEET GROUP FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $474,251.88 FOR PURCHASE OF THREE (3) CHEVROLET POLICE DETECTIVE VEHICLES, FIVE (5) CHEVROLET POLICE TRAFFIC CONTROL VEHICLES, ONE (1) CHEVROLET FIRE CHIEF OFFICER VEHICLE, FOUR (4) CHEVROLET COMMUNITY SERVICES VEHICLES AND FOUR (4) CHEVROLET PUBLIC WORKS SERVICES VEHICLES.

Comment: Staff recommends that the City Council waive the bidding requirements and approve a purchase order in the amount of $474,251.88 to Wondries Fleet Group for the purchase of specified Chevrolet vehicles. Funding for this purchase is included in the Fiscal Year 2014-2015 Council-approved Department budget.


15.
A PURCHASE ORDER TO DOWNTOWN FORD FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $412,047.54 FOR THE PURCHASE OF TWO (2) FORD FIRE DEPARTMENT VEHICLES AND TEN (10) FORD PUBLIC WORKS SERVICES VEHICLES.    

Comment: Staff recommends that the City Council waive the bidding requirements and approve a purchase order in the amount of $412,047.54 to Downtown Ford for the purchase of specified Ford vehicles. Funding for this purchase is included in the Fiscal Year 2014-2015 Council-approved Department budget.


16.
A CHANGE PURCHASE ORDER IN THE AMOUNT OF $4,315.18 FOR A NOT-TO-EXCEED AMOUNT OF $54,315.18 TO HOWROYD WRIGHT EMPLOYMENT AGENCY INC. DBA APPLE ONE EMPLOYMENT SERVICES TO PROVIDE TEMPORARY STAFFING ON AN AS-NEEDED BASIS.

Comment: Staff recommends approval of a Change Purchase Order in the amount of $4,315.18 for temporary employee staffing to the Public Works Services Department for a total not-to-exceed amount of $54,315.18.


17.
APPROPRIATE FUNDS FROM BUDGET UNIT 490, VEHICLE REPLACEMENT FUND BALANCE, IN THE AMOUNT OF $143,061.00 TO COMPLETE THE PURCHASE OF SIX (6) AUTOMATED LICENSE PLATE RECOGNITION (ALPR) SYSTEMS; AND

APPROVAL OF A PURCHASE ORDER TO 3M COMPANY IN THE NOT-TO-EXCEED AMOUNT OF $143,061.00 FOR PURCHASE OF SIX (6) AUTOMATED LICENSE PLATE RECOGNITION (ALPR) SYSTEMS.

Comment: Staff recommends that the City Council (1) waive the bidding requirements as the City has determined there is a sole-source procurement necessary to ensure compatibility with existing components and infrastructure, and (2) move to appropriate funds from Budget Unit 490, Vehicle Replacement Fund Balance, in the amount of $143,061.00 to complete a purchase order to 3M Company in the not-to-exceed amount of $143,061.00 for purchase of six (6) Automated License Plate Recognition (ALPR) Systems.


18.
CONSENT TO ASSIGNMENT TO SUBCONTRACT INFORMATION TECHNOLOGY WORK AND RELATED SERVICES TO ATOS GROUP IN CONNECTION WITH THE XEROX STATE AND LOCAL SOLUTIONS, INC. AGREEMENT FOR PARKING CITATION SERVICES.

Comment: Staff recommends the City Council's consent to the assignment to subcontract information technology work and related services to Atos Group in connection with City's parking citation processing, payment, delinquent account collections and hearing scheduling services agreement with Xerox State & Local Solutions, Inc. ("Agreement"), subject to terms and conditions of the Agreement.  This action will not relieve Xerox State & Local Solutions as the Principal Contractor responsible for this Agreement.


19.
VARIOUS CITY PURCHASING AND BUDGET TRANSACTIONS AS DESCRIBED HEREIN:

ITEM A:  AMENDMENT NO. 1 TO AN AGREEMENT WITH BEVWOOD FUN CAMP FOR YOUTH BASKETBALL AND VOLLEYBALL SKILLS CLASSES AND CAMPS THROUGH THE CITY'S COMMUNITY SERVICES DEPARTMENT AT VARIOUS CITY PARKS AND BEVERLY HILLS UNIFIED SCHOOL DISTRICT SITES;

AND APPROVAL TO ISSUE A CHANGE ORDER IN THE AMOUNT OF $20,000 TO THE EXISTING PURCHASE ORDER OF $60,000, FOR A NOT-TO-EXCEED TOTAL OF $80,000 FOR THE SERVICES DESCRIBED ABOVE.

Comment: Staff recommends that City Council approve a one year agreement amendment for vendor to provide youth basketball and volleyball skills classes and camps at various BHUSD school sites.

ITEM B:  AMENDMENT NO. 1 TO THE AGREEMENT WITH FIRST CLASS VENDING, INC. FOR INSTALLATION, SERVICING AND STOCKING OF VENDING MACHINES AT CERTAIN CITY FACILITIES.

Comment: This amendment seeks to add two new vending machines to the number of vending machines that First Class Vending provides for the City of Beverly Hills. The proposed vending machines will be located in the new Public Works warehouse lunch room. The terms of the amendment will not create any additional costs to the City of Beverly Hills.

ITEM C:  A CHANGE ORDER IN THE AMOUNT OF $25,600.83 TO L. N. CURTIS & SONS FOR A TOTAL AMOUNT NOT TO EXCEED $74,600.83.

Comment: The Beverly Hills Fire Department requests City Council approval of a Change Order in the amount of $25,600.83 for the purchase of a fire hose.


F.
PARKING AUTHORITY PUBLIC HEARING  TO SET: None TO CONSIDER:

1.
RESOLUTION OF THE BOARD OF THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AMENDING THE PARKING AUTHORITY SCHEDULE OF PARKING FACILITY RATES FOR THE FISCAL YEAR 2015/2016.

Comment: It is recommended that the Board of Directors of the Parking Authority consider the proposed changes to the Parking Authority's Schedule of Facility Rates, and adopt the proposed resolution implementing those changes for Fiscal Year 2015/16.


G.
CITY COUNCIL PUBLIC HEARING

  TO SET:

None
 


TO CONSIDER:

1.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS AMENDING THE COMPREHENSIVE SCHEDULE OF TAXES, FEES & CHARGES FOR THE FISCAL YEAR 2015/2016.

Comment: It is recommended that the City Council consider the proposed changes to the City's fees and charges, and adopt the proposed resolution implementing those changes for Fiscal Year 2015/16.




2.
TWO RESOLUTIONS OF THE COUNCIL OF THE CITY OF BEVERLY HILLS DESIGNATING TWO PROPERTIES AS LOCAL LANDMARKS AND PLACING THESE PROPERTIES ON THE LOCAL REGISTER OF HISTORIC PROPERTIES. THE COUNCIL WILL ALSO CONSIDER ADOPTION OF A CATEGORICAL EXEMPTION, PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.

Comment: The following two Local Landmark nominations are being forwarded to City Council on the recommendation of the Cultural Heritage Commission, and with the consent of the property owners: (1) the Kronish Residence at 9439 Sunset Blvd.; and (2) "Celluloid" Monument at the intersection of Olympic Blvd., S. Beverly Dr., and Beverwil Dr.









3.
AN ORDINANCE OF THE CITY OF BEVERLY HILLS AMENDING BEVERLY HILLS MUNICIPAL CODE SECTIONS 10-3-2806 AND 10-3-2850 REGARDING THE PERCENTAGE OF THE FRONT FAÇADE OF THE FIRST TWO STORIES OF LARGE-SCALE MULTI-FAMILY RESIDENTIAL PROJECTS THAT IS REQUIRED TO BE BUILT TO THE FRONT SETBACK LINE. First Reading - For Introduction.

Comment: Ordinance proposed by the developer of the multi-family project at 425 N. Palm Drive to amend the Code to allow more design flexibility.






H.
CITY COUNCIL CONTINUED AND NEW BUSINESS

1.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS MODIFYING PREFERENTIAL PARKING PERMIT ZONE "O" ON THE 500 BLOCK OF NORTH SIERRA DRIVE BETWEEN SANTA MONICA BOULEVARD AND CARMELITA AVENUE.

Comment: Resident petition to modify permit parking regulation to add a daytime regulation of "2-Hour Parking, 8am to 8pm, Monday through Saturday, and No Parking, 8pm to 2:30am, Daily, Permit O Exempt."


I.
COMMISSION SYNOPSIS

1.
TRAFFIC & PARKING COMMISSION - Regular Meeting of February 5, 2015
DESIGN REVIEW COMMISSION - Regular Meeting of February 5, 2015
CULTURAL HERITAGE COMMISSION - Special Meeting of February 11, 2015
PUBLIC WORKS COMMISSION - Special Meeting of February 12, 2015
PLANNING COMMISSION - Regular Meeting of February 12, 2015
ARCHITECTURAL COMMISSION - Regular Meeting of February 18, 2015
HUMAN RELATIONS COMMISSION - Regular Meeting of February 19, 2015
FINE ART COMMISSION - Regular Meeting of February 19, 2015
HEALTH AND SAFETY COMMISSION - Regular Meeting of February 23, 2015
RECREATION AND PARKS COMMISSION - Regular Meeting of February 24, 2015
PLANNING COMMISSION - Regular Meeting of February 26, 2015
TRAFFIC & PARKING COMMISSION - Regular Meeting of March 5, 2015
DESIGN REVIEW COMMISSION - Regular Meeting of March 5, 2015
FINE ART COMMISSION - Special Meeting of March 11, 2015
PUBLIC WORKS COMMISSION - Regular Meeting of March 12, 2015
ARCHITECTURAL COMMISSION - Regular Meeting of March 18, 2015
PLANNING COMMISSION - Regular Meeting of March 26, 2015


J.
OTHER BUSINESS

K.
ADJOURNMENT

This program will be rebroadcast on Wednesday, April 8, 2015 at 8pm, and Friday, April 10, 2015 at 3pm. City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.