A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chambers


June 8, 2015

07:00 p.m.
 
 
 
PLEDGE OF ALLEGIANCE

A.
ROLL CALLS

B.
PRESENTATIONS

1.
STEP-UP RECOGNITION - Alex Kay

2.
TEXT BH -Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER
* Water Tracker Demonstration - Michelle Tse, Senior Management Analyst

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
PARKING AUTHORITY CONSENT CALENDAR

FISCAL IMPACT REPORT

Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 



MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION OF THE MINUTES of the Parking Authority meeting of April 7, 2015.
Other Business

APPROVAL OF:

2.
OFFICE LEASE AND MEMORANDUM OF LEASE BY AND BETWEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND WANDA BEVERLY HILLS PROPERTIES, LLC.

Comment: The lease is for office space in the City-owned Beverly/Canon building at 439 N. Canon Drive, Suite 207. The lease is for a period of five (5) years at $4.00/square foot monthly.


3.
OFFICE LEASE AND MEMORANDUM OF LEASE BY AND BETWEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND DANIEL MALTZMAN.

Comment:  This lease agreement is for the balance of the office space at 439 N. Canon Drive, formerly a part of Suite 207. The space will be demised to create two leasable areas and Mr. Maltzman will office in the interior portion of the space. The lease term is five years at a rate of $1.50/sf monthly. There are no tenant improvements, broker commissions or free rent for this deal.


E.
CITY COUNCIL CONSENT CALENDAR

FISCAL IMPACT REPORT

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 



MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Budget Study Session of May 7, 2015.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Budget Study Session of May 12, 2015.


3.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Adjourned Regular Study Session of May 18, 2015.


4.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Adjourned Regular Meeting of May 18, 2015.
Demands Paid

5.
REVIEW OF BUDGETED DEMANDS PAID, report dated May 9 - May 29, 2015.


6.
PAYROLL DISBURSEMENT REPORT, report dated June 8, 2015.
Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

7.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING SMOKING IN PUBLIC AND PRIVATE PLAZAS.  Second Reading - For Adoption.

Comment: This ordinance amends the Municipal Code to clarify the smoking restrictions in plazas. This amendment is in line with the Council's decision to enforce smoking regulations in both publicly and privately owned plazas.


RESOLUTION:

None
 


APPROVAL OF:

8.
WAIVER OF FEES AND JOINT SPONSORSHIP OF A RECEPTION ASSOCIATED WITH THE SPECIAL OLYMPICS.

Comment: This item conveys staff's intent to seek a waiver of fees and the joint sponsorship of a reception to host the Rev. Rose Hudson-Wilkin, Chaplain to Queen Elizabeth II, on August 2, 2015 at Greystone Mansion.  Rev. Hudson-Wilkin is originally from Jamaica and the Jamaican Cultural Alliance would like to host a reception for the Reverend in recognition of her visit to Los Angeles and participation in the Special Olympics.


9.
AMENDMENT OF OFFICE LEASE BY AND BETWEEN THE CITY OF BEVERLY HILLS AND BEVERLY HILLS CPR.

Comment:  This first amendment expands the current CPR location by adding a portion of the 2nd Floor directly above the current location in City Hall. The newly leased premises will allow for advanced CPR training for professionals in the medical field. The lease term is for 10 years, at $1.00 annually.


10.
AMENDED AND RESTATED EMPLOYMENT AGREEMENT WITH BYRON POPE.

Comment: Approval of Amended and Restated Employment Agreement between the City of Beverly Hills and Byron Pope.  The Amended and Restated Employment Agreement provides for a cost of living increase to the base salary of the City Clerk and a pay for performance award of 5% of salary.


11.
AN AGREEMENT WITH HF&H CONSULTANTS, LLC FOR A ZERO WASTE EVALUATION AND PLAN DEVELOPMENT SERVICES; AND

APPROVAL OF A PURCHASE ORDER FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $95,000.

Comment: Staff recommends approval of the agreement and purchase order with HF&H Consultants LLC for a zero waste evaluation and plan development services.


12.
AMENDMENT NO. 1 TO THE AGREEMENT WITH SAMANTHA REISS DBA WANNA DANCE AND CHEER FOR EXERCISE DANCE CLASS INSTRUCTION THROUGH THE CITY’S COMMUNITY SERVICES DEPARTMENT AT VARIOUS CITY PARKS AND BEVERLY HILLS UNIFIED SCHOOL DISTRICT LOCATIONS.

Comment: Staff recommends that City Council approve Amendment #1 to Samantha Reiss DBA Wanna Dance and Cheer Agreement to provide exercise dance instruction through the City's Community Services Department. The Amended Agreement indicates a not-to-exceed amount of $50,000 for FY 2014-15 including an option for 2 one year extensions. The increase is offset by revenue.


13.
APPROVALS RELATED TO 9900 WILSHIRE BLVD. PROJECT CONSULTANT AGREEMENTS AND PURCHASE ORDERS DESCRIBED HEREIN:

A. AMENDMENT NO. 1 TO AN AGREEMENT WITH VENEKLASEN ASSOCIATES, INC. FOR ENVIRONMENTAL ACOUSTICAL SERVICES; AND

  APPROVAL TO OBTAIN A PURCHASE ORDER IN THE AMOUNT OF $9,000 FOR A NOT TO EXCEED AMOUNT OF $58,500.

B. AMENDMENT NO. 1 TO AN AGREEMENT WITH PCR SERVICES, INC. FOR VIBRATION CONSULTING AND MONITORING SERVICES DURING CONSTRUCTION; AND

APPROVAL TO OBTAIN A PURCHASE ORDER IN THE AMOUNT OF $15,200 FOR A NOT TO EXCEED AMOUNT OF $65,100.

C. AMENDMENT NO. 1 TO THE AGREEMENT WITH ENVIRON INTERNATIONAL CORP. FOR CONSULTING SERVICES RELATED TO AMBIENT AIR PARTICULATE MATTER MONITORING SERVICES; AND

APPROVAL TO OBTAIN A PURCHASE ORDER IN THE AMOUNT OF $74,520 FOR A NOT TO EXCEED AMOUNT OF $163,375.

Comment: Staff requests that Council approve amendments and change purchase orders for consulting and monitoring services for the 9900 Wilshire Blvd. project Demolition Phase I. The City currently has an agreement and purchase order with Veneklasen Associates, Inc., the Amendment No. 1 adds $9,000 for services rendered under an additional scope of work. The City currently has an agreement and purchase order with PCR Services Corporation, the Amendment No. 1 adds $15,200 for services rendered under an additional scope of work. The City currently has an agreement and purchase order with Environ International Corp., the Amendment No. 1 adds $74,520 for equipment rental and services rendered under an additional scope of work. This cost will be reimbursed by the developer with no fiscal impact to the City.


14.
AMENDMENT NO. 1 TO AN AGREEMENT WITH KEOLIS TRANSIT AMERICA, INC. (FORMERLY MY TRANSIT PLUS, INC.) FOR THE ADMINISTRATION AND REIMBURSEMENT OF THE CITY'S TAXI COUPON PROGRAM FOR SENIORS AND DISABLED PERSONS; AND

APPROVAL OF A BLANKET PURCHASE ORDER FOR FISCAL YEAR 2015-2016 TO KEOLIS TRANSIT AMERICA, INC. IN AN AMOUNT NOT TO EXCEED $274,485 FROM TRANSPORTATION GRANT FUNDS.

Comment: Request to execute three one-year extensions for continued operations of the taxi subsidy program for resident seniors and disabled persons, and approve a blanket purchase order for the first year extension for an amount not to exceed $285,845 from Proposition A grant funds.


15.
AMENDMENT NO. 2 TO AN AGREEMENT WITH MV TRANSPORTATION, INC. FOR THE MANAGEMENT, OPERATION AND MAINTENANCE OF THE CITY'S TRANSIT SERVICES; AND

APPROVAL OF A BLANKET PURCHASE ORDER FOR FISCAL YEAR 2015-2016 TO MV TRANSPORTATION, INC. IN AN AMOUNT NOT TO EXCEED $738,355 FROM TRANSPORTATION GRANT FUNDS.

Comment: Request to execute three one-year extensions for continued operations of transit services for resident seniors and disabled persons, and approve a blanket purchase order for the first year extension an amount not to exceed $738,355 from Proposition A grant funds.


16.
AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, CANYON SPRINGS ENTERPRISES DBA RSH CONSTRUCTION SERVICES, FOR THE PROJECT "REVERSE OSMOSIS (R.O.) WATER TREATMENT PLANT REHABILITATION" (JOB NO. 10102) IN THE AMOUNT OF $2,343,122;

APPROVAL OF THE PLANS AND SPECIFICATIONS THEREFORE;

APPROVAL OF ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $2,593,122 TO CANYON SPRINGS ENTERPRISES DBA RSH CONSTRUCTION SERVICES FOR THE PROJECT; AND

APPROPRIATION OF $442,552 FROM THE WATER FUND.

Comment: Approval of a construction contract between the City of Beverly Hills and Canyon Springs Enterprises dba RSH Construction Services to perform rehabilitation and operational upgrades at the City's potable water treatment plant.


17.
A PURCHASE ORDER IN THE AMOUNT OF $84,948 TO THE INTERAGENCY COMMUNICATIONS INTEROPERABILITY SYSTEM JOINT POWERS AUTHORITY FOR THE PLANNED SYSTEM-WIDE UPGRADE TO THE REGIONAL PUBLIC-SAFETY RADIO SYSTEM.

Comment: Provides for the planned upgrade to the regional radio network.


18.
VARIOUS CITY PURCHASING AND BUDGET TRANSACTIONS AS DESCRIBED HEREIN:

ITEM A:  AGREEMENT WITH THE MAPLE COUNSELING CENTER FOR COUNSELING SERVICES AND EDUCATIONAL WORKSHOPS; AND

APPROVAL OF A PURCHASE ORDER FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $35,000 PER YEAR.

Comment: Agreement for a new three year term with the Maple Counseling Center and approval of a purchase order with a not-to-exceed amount of $35,000 per year for employee counseling services and educational workshops.


F.
PUBLIC HEARING

  TO SET:

None
 


TO CONSIDER:

1.
AN ORDINANCE OF THE CITY OF BEVERLY HILLS REVISING AND CODIFYING RECONSTRUCTION STANDARDS RELATING TO BUILDINGS DAMAGED BY DISASTER. First Reading - For Introduction.

Comment: This ordinance amends the Beverly Hills Municipal Code to revise and codify reconstruction standards for buildings damaged by disaster.


G.
PARKING AUTHORITY CONTINUED AND NEW BUSINESS

1.
RESOLUTION OF THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS APPROVING THE OPERATING BUDGET AND FINANCIAL POLICIES FOR THE 2015/2016 FISCAL YEAR AND APPROPRIATING FUNDS THEREFOR.

Comment: It is recommended that the Board of Directors adopt the resolution approving the Fiscal Year 2015/16 Operating Budget and Financial Policies for the Parking Authority.


H.
CITY COUNCIL CONTINUED AND NEW BUSINESS

1.
CITY COUNCIL CONSIDERATION AND ADOPTION OF FY 2015/16 BUDGET

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2015/2016; AND,

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS APPROVING THE OPERATING BUDGET AND FINANCIAL POLICIES FOR THE 2015/2016 FISCAL YEAR AND APPROPRIATING FUNDS THEREFOR; AND

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE 2015/2016 FISCAL YEAR AND APPROPRIATING FUNDS THEREFOR.

Comment: It is recommended that the City Council adopt the resolutions approving the Annual Appropriations Limit, Operating Budget and Financial Policies, and the Capital Improvement Program Budget for the 2015/2016 Fiscal Year.


2.
PUBLIC WORKS COMMISSION PROGRAM RECOMMENDATION TO IMPLEMENT A LANDSCAPE COACHING PROGRAM AND SUPPLEMENT THE METROPOLITAN WATER DISTRICT’S REBATE PROGRAM TO FURTHER CITY WATER CONSERVATION EFFORTS.

Comment:  This report transmits a recommendation from the Public Works Commission to further water conservation efforts.   The Commission's recommendation is to supplement the Metropolitan Water District rebate program and for the City to offer a landscape coaching program to its water customers.


3.
UPCOMING LABOR NEGOTIATIONS WITH SEVEN EMPLOYEE ASSOCIATIONS.

Comment: This item is to solicit public input and Council direction regarding the upcoming labor negotiations.


I.
COMMISSION SYNOPSIS

1.
PUBLIC WORKS COMMISSION - Special Meeting of May 11, 2015
HEALTH AND SAFETY COMMISSION - Special Meeting of May 18, 2015
ARCHITECTURAL COMMISSION - Regular Meeting of May 20, 2015
HUMAN RELATIONS COMMISSION - Regular Meeting of May 21, 2015
PLANNING COMMISSION - Special Meeting of May 28, 2015


J.
OTHER BUSINESS

K.
ADJOURNMENT

This program will be rebroadcast on Tuesday, June 9, 2015 at 7pm, and Wednesday, June 10, 2015 at 4pm. City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.