A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chambers


June 30, 2015

07:00 p.m.
 
 
 
PLEDGE OF ALLEGIANCE

A.
ROLL CALLS

B.
PRESENTATIONS

1.
RECOGNITION OF RETIRING COMMISSIONER  Human Relations Commission
- Ilona Sherman

2.
STEP-UP RECOGNITION - Julie Gilberg

3.
TEXT BH -Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
PARKING AUTHORITY CONSENT CALENDAR

FISCAL IMPACT REPORT

Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 



MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION OF THE MINUTES of the Parking Authority meeting of June 8, 2015.
Other Business

APPROVAL OF:

2.
OFFICE LEASE AND MEMORANDUM OF LEASE BY AND BETWEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND WANDA BEVERLY HILLS PROPERTIES, LLC.

Comment: The lease is for office space in the City-owned Beverly/Canon building at 439 N. Canon Drive, Suite 207. The lease is for a period of five (5) years at $4.00/square foot monthly.


3.
OFFICE LEASE AND MEMORANDUM OF LEASE BY AND BETWEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND DANIEL MALTZMAN.

Comment:  This lease agreement is for the balance of the office space at 439 N. Canon Drive, formerly a part of Suite 207. The space will be demised to create two leasable areas and Mr. Maltzman will office in the interior portion of the space. The lease term is five years at a rate of $1.50/sf monthly. There are no tenant improvements, broker commissions or free rent for this deal.


E.
CITY COUNCIL CONSENT CALENDAR

FISCAL IMPACT REPORT

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 



MOTION TO APPROVE CONSENT AGENDA:

"I move the adoption of the Consent Agenda, as follows"
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of June 8, 2015.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of June 16, 2015.


3.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of June 16, 2015.
Demands Paid

4.
REVIEW OF BUDGETED DEMANDS PAID, report dated June 6 - June 19, 2015.


5.
PAYROLL DISBURSEMENT REPORT, report dated June 30, 2015.
Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS

None
 


RESOLUTION:

6.
APPOINTING DOMINICK J. RIVETTI AS INTERIM POLICE CHIEF.

Comment: This resolution appoints Dominick J. Rivetti, former Police Chief of the City of San Fernando and retiring Chief of the District Attorney's Bureau of Investigation as the Interim Police Chief of the City of Beverly Hills while the City conducts a national search for a new permanent Chief of Police. 


APPROVAL OF:

7.
TRAFFIC AND PARKING COMMISSION APPOINTMENTS (NOOSHIN MESHKATY AND JAY SOLNIT).

Comment: Appoints Nooshin Meshkaty and Jay Solnit to the Traffic and Parking Commission for an initial two-year term each.


8.
BEVERLY HILLS INTERNATIONAL MUSIC FESTIVAL CO-SPONSORSHIP REQUEST.

Comment: Request from the Beverly Hills International Music Festival for the City to co-sponsor two concerts at Greystone Estate on August 4 and 5, 2015 as part of their 12th Annual Music Festival.


9.
ADOPTION OF THE STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2015/16.

Comment: Transmits the Treasurer's Fiscal Year 2015/2016 Investment Policy to the City Council.


10.
RECOMMENDATION TO WITHDRAW FROM THE LOS ANGELES REGIONAL INTEROPERABLE COMMUNICATIONS SYSTEM (LA-RICS) JOINT POWERS AUTHORITY.

Comment: Withdrawal from the LA-RICS JPA before November 24, 2015 will allow the City to end its membership in this regional project at no cost.


11.
A FUNDING AGREEMENT BY AND BETWEEN THE CITY OF BEVERLY HILLS AND THE BEVERLY HILLS CHAMBER OF COMMERCE AND CIVIC ASSOCIATION FOR BUSINESS ATTRACTION AND RETENTION SERVICES FOR FISCAL YEAR 2015-2016; AND APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $345,000 TO THE BEVERLY HILLS CHAMBER OF COMMERCE AND CIVIC ASSOCIATION FOR THESE SERVICES.

Comment: This is a funding agreement between the City and the Beverly Hills Chamber of Commerce for business outreach and retention services for FY 2015-16. The City Council is also asked to approve a purchase order in a not-to-exceed amount of $345,000 for these services.


12.
AN AGREEMENT BY AND BETWEEN THE CITY OF BEVERLY HILLS AND RODEO DRIVE, INC. FOR 2015-2016 MARKETING AND SPECIAL EVENTS; AND APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $1,000,000 TO RODEO DRIVE, INC. FOR THESE SERVICES.

Comment: This agreement provides funding to Rodeo Drive, Inc. for marketing and special events for the fiscal year. In addition, the City Council is requested to authorize a purchase order in the amount of $1,000,000 to Rodeo Drive, Inc. for these services.


13.
INTERIM FUNDING AGREEMENT WITH THE BEVERLY HILLS CONFERENCE AND VISITORS BUREAU FOR PROMOTION OF THE CITY FOR FISCAL YEAR 2015-2016; AND APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $1,003,536 TO THE BEVERLY HILLS CONFERENCE AND VISITORS BUREAU FOR THESE SERVICES.

Comment: This interim agreement between the City and CVB provides funding for July through September for promotional services in a not-to-exceed amount of $1,003,536. In addition, Council is requested to authorize a purchase order in the amount of $1,003,536 for these services.


14.
AGREEMENT WITH TOP DOG POLICE K-9 TRAINING AND CONSULTING FOR PROVIDING BASIC POLICE SERVICE DOG PROFICIENCY MAINTENANCE TRAINING WHICH MEETS OR EXCEEDS POLICE OFFICER STANDARDS AND TRAINING (P.O.S.T) STANDARDS.

Comment: Contract for Police Canine training and consulting in the total not to exceed amount of $90,000.00 over a three year period.


15.
AGREEMENT WITH AK SOCCER ACADEMY FOR YOUTH SOCCER CAMPS AND CLASS INSTRUCTION SERVICES THROUGH THE CITY'S COMMUNITY SERVICES DEPARTMENT; AND

APPROVAL TO ISSUE A BLANKET PURCHASE ORDER FOR A NOT-TO-EXCEED AMOUNT OF $60,000 FOR THE SERVICES DESCRIBED ABOVE.

Comment: Staff recommends City Council approve a one year agreement with option for two additional one-year extensions; and approval of a Blanket Purchase Order for vendor to conduct youth sports camp and class instruction at City and School District facilities for a not-to-exceed amount of $60,000.


16.
AN AGREEMENT WITH STAR, INC. FOR AFTER SCHOOL AND SUMMER CLASS INSTRUCTION SERVICES THROUGH THE CITY'S DEPARTMENT OF COMMUNITY SERVICES; AND,

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $270,000 FOR THE SERVICES DESCRIBED.

Comment: Staff recommends that City Council approve the agreement and purchase order with STAR, Inc., for one year of service. Expense is offset by revenue.


17.
AMENDMENT NO. 1 TO THE AGREEMENT WITH G3LA, LLC DBA G3, GREEN GARDENS GROUP FOR OUTDOOR WATER CONSERVATION PROGRAM SUPPORT; AND

APPROVAL OF A CHANGE PURCHASE ORDER FOR $16,875 FOR A TOTAL NOT-TO-EXCEED PURCHASE ORDER OF $57,125.

Comment: Staff seeks City Council approval on an amendment and change purchase order with Green Gardens Group to provide professional services related to implementing the City's landscape coaching program and for any additional on-call services.


18.
AMENDMENT NO. 2 TO AN AGREEMENT WITH CORDOBA CORPORATION FOR ENGINEERING SUPPORT SERVICES ASSOCIATED WITH THE IMPLEMENTATION OF THE WESTSIDE SUBWAY EXTENSION; AND

APPROVAL OF AN APPROPRIATION OF $2,256,539.34 FROM THE GENERAL FUND; AND

APPROVAL OF A PURCHASE ORDER TO CORDOBA CORPORATION FOR SUPPORT SERVICES IN THE AMOUNT OF $2,256,539.34.

Comment: Approval of an amendment to the agreement between the City of Beverly Hills and Cordoba Corporation to provide engineering support services for the implementation of the Westside Subway Extension by the Los Angeles County Metropolitan Transportation Authority. The City will be reimbursed by the Los Angeles County Metropolitan Transportation Authority for the cost of services associated with the subway project.


19.
AMENDMENT NO. 1 TO AN AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY, AND ENVIRONMENTAL SCIENCE ASSOCIATES, INC. FOR INDEPENDENT COMPLIANCE MONITORING SERVICES FOR THE UTILITY RELOCATION PHASE OF THE LA CIENEGA STATION CONSTRUCTION, SEGMENT 1 OF THE PURPLE LINE EXTENSION PROJECT; AND

APPROVAL OF AN APPROPRIATION OF $312,445.60 FROM THE GENERAL FUND; AND

APPROVAL OF A PURCHASE ORDER TO ENVIRONMENTAL SCIENCE ASSOCIATES, INC. FOR COMPLIANCE MONITORING SERVICES IN THE AMOUNT OF $312,445.60.

Comment: This amendment provides for continuation of on-site monitoring of utility relocation construction to ensure compliance with the conditions and required mitigation measures outlined in the Memorandum of Agreement between the City and Metro. The City will be reimbursed by the Los Angeles County Metropolitan Transportation Authority for the cost of services associated with the subway project.


20.
THE AWARD OF CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, JASPER CONSTRUCTION FOR THE BEVERLY CANON GARDENS STAIR AND WALKWAY RENOVATION PROJECT; AND APPROVING PLANS AND SPECIFICATIONS THEREFOR; AND

APPROVAL OF PURCHASE ORDERS TO JASPER CONSTRUCTION IN THE TOTAL AMOUNT OF $117,500 FOR THE CONTRACT WORK.

Comment: Recommends the award of contract for the stair and walkway renovation work at the Beverly Canon Gardens. Renovation work will improve pedestrian access between the Gardens Building and the Montage Hotel.


21.
ACCEPTANCE OF CONTRACT WORK FOR THE ROXBURY PARK PLAYGROUND RENOVATION PROJECT BY C.S. LEGACY CONSTRUCTION, INC., IN THE FINAL CONTRACT AMOUNT OF $1,065,625.79.

Comment: Recommends the acceptance of the contract work and authorization to file the Notice of Completion with the County Recorder.


22.
VARIOUS CITY PURCHASING AND BUDGET TRANSACTIONS AS DESCRIBED HEREIN:

ITEM A: AGREEMENT WITH JEWISH FAMILY SERVICE FOR COMMUNITY ASSISTANCE FUNDS, AND;

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $225,000 FOR CONTINUATION OF SERVICES DESCRIBED.

Comment: Provides funding for the operation of the Senior Care Management program and Home Care Support/Emergency Purchase of Services.

ITEM B: AN AGREEMENT WITH OFFICE DEPOT, INC. TO PROVIDE OFFICE SUPPLIES CITYWIDE; AND,

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $150,000 PER YEAR FOR THE SERVICES DESCRIBED.

Comment: This is an agreement with Office Depot, Inc. to provide office supplies to the City of Beverly Hills. The amount of the purchase order requested is $150,000 per fiscal year and the agreement's term is for three years with two optional one-year extensions.

ITEM C: AGREEMENT WITH THE MAPLE COUNSELING CENTER FOR COMMUNITY ASSISTANCE FUNDS FOR COMMUNITY MENTAL HEALTH SERVICES, AND;

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $120,500 FOR SERVICES DESCRIBED.

Comment: TMCC provides local access to affordable mental health services.

ITEM D: AGREEMENT WITH CINTAS CORPORATION #426 FOR RENTAL SERVICE OF UNIFORM, LINENS AND MATS; AND,  APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $106,000 PER YEAR FOR THE SERVICES DESCRIBED.

Comment: Approval of an agreement with Cintas Corporation #426 for $106,000 per year to provide the City of Beverly Hills with uniform, linens and mat rentals. This agreement is for three years with two optional one-year extensions.

ITEM E: AGREEMENT WITH PEOPLE ASSISTING THE HOMELESS (P.A.T.H.) FOR COMMUNITY ASSISTANCE FUNDS, AND;

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $95,000 FOR CONTINUATION OF SERVICES DESCRIBED.

Comment: PATH services complement the City's CLASP program by ensuring that transitional housing is available for a homeless individual who chooses to consider an option to life on the street.

ITEM F: AGREEMENT WITH STEP UP ON SECOND FOR OUTREACH AND ENGAGEMENT PROGRAM IN SUPPORT OF CITY'S CLASP PROGRAM; AND

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $90,100 FOR CONTINUATION OF SERVICES DESCRIBED.

Comment: Step Up on Second's Changing Lives and Sharing Places (CLASP) program shall provide a Homeless Outreach and Engagement Team ("Outreach Team") including two persons to work within the City limits and evaluate, assess and refer for services those identified as homeless and/or in need of community mental health support services.

ITEM G: AGREEMENT WITH WESTSIDE FOOD BANK FOR COMMUNITY ASSISTANCE FUNDS, AND;

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $90,000 FOR CONTINUATION OF SERVICES DESCRIBED.

Comment: The Westside Food Bank provides food to seventy member agencies within the region that in turn distribute the donations to low income individuals and families on the Westside.

ITEM H: AGREEMENT WITH STEP UP ON SECOND FOR HOMELESS OUTREACH AND STABILIZATION TEAM IN SUPPORT OF CITY'S CHANGING LIVES AND SHARING PLACES ("CLASP") PROGRAM FOR COMMUNITY ASSISTANCE FUNDS, AND;

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $60,000 FOR CONTINUATION OF SERVICES DESCRIBED.

Comment: The CLASP team provides outreach, engagement and transitional housing for homeless individuals in Beverly Hills. The HOST agreement extends the continuum of care by providing permanent supportive housing and post-housing services to ensure housing retention.


F.
PUBLIC HEARING

TO SET:

None
 


TO CONSIDER:

1.
A. AN ORDINANCE OF THE CITY OF BEVERLY HILLS ESTABLISHING REGULATIONS ON THE USE OF HEAVY TRUCKS IN THE TROUSDALE ESTATES AREA.  First Reading - For Introduction.

B. A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS AMENDING THE COMPREHENSIVE SCHEDULE OF TAXES, FEES & CHARGES TO ESTABLISH BUILDING PERMIT FEES FOR THE USE OF HEAVY TRUCKS IN THE TROUSDALE ESTATES AREA FOR THE FISCAL YEAR 2015/2016.

Comment: The proposed ordinance and resolution will establish heavy truck regulations in connection with building permits issued for construction in the Trousdale Estates area. The established fee includes a $160 fee administered to construction development permits in the Trousdale Estates Area and a $252.20 vehicle inspection fee per inspection.


2.
PROPOSED ORDER OF CITY MANAGER TO IMPLEMENT A FURTHER WATER CONSERVATION MEASURE TO PROHIBIT ISSUANCE OF BUILDING PERMITS FOR SWIMMING POOLS UNLESS EQUIVALENT WATER USAGE IS OFFSET.

Comment:  This item concerns the City Manager's proposed order to implement further water conservation under 9-4-307 BHMC by prohibiting issuance of building permits for swimming pools unless the applicant can provide evidence of an equivalent offset of the water usage required to fill the pool.   


G.
CONTINUED AND NEW BUSINESS

1.
ALLOCATION OF FY 2013/14 YEAR-END GENERAL FUND AVAILABLE FUND BALANCE.

Comment: It is recommended that the City Council consider the appropriation/reservation of year-end FY2013/14 available General Fund balance.


2.
AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND MYDATT, INC., DBA BLOCK BY BLOCK FOR SAFETY AND HOSPITALITY AMBASSADOR SERVICES; AND           APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $499,067.79 FOR AMBASSADOR SERVICES.

Comment: Provides funding for twenty-one hour Ambassador services from 7:00 am - 4 am with option to include twenty-four hour staffing for a total cost of $578,685.28. 


3.
A. RECOMMENDATION TO INCREASE WATER USE RATES FOR FY15-16 DUE TO ONGOING CONSERVATION EFFORTS.

Comment: This report transmits an update on the City's water rate study given mandatory conservation efforts and seeks City Council approval to move forward with the public noticing and hearing process related to two water rate increases of 5% each.

B. RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS ESTABLISHING A PENALTY SURCHARGE FOR WATER USAGE CONTRARY TO THE PROVISIONS OF THE STAGE D WATER CONSERVATION MEASURES.

Comment: This report transmits an update on the City's water rate study given mandatory conservation efforts and seeks City Council approval to move forward with the public noticing and hearing process related to two water rate increases of 5% each.

C. RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS ESTABLISHING AN APPEAL PROCEDURE FOR PENALTY SURCHARGES FOR WATER USAGE CONTRARY TO THE PROVISIONS OF THE STAGE D WATER CONSERVATION MEASURES.

Comment: This resolution will supersede the guidelines and procedures outlined in Resolution 09-R-12672 related to the water penalty surcharge appeals process.

Comment: This report transmits an update on the City's water rate study given mandatory conservation efforts and seeks City Council approval to move forward with the public noticing and hearing process related to two water rate increases of 5% each.


H.
COMMISSION SYNOPSIS

1.
RECREATION AND PARKS COMMISSION - Special Meeting of June 1, 2015
PLANNING COMMISSION - Regular Meeting of June 11, 2015
PUBLIC WORKS COMMISSION - Regular Meeting of June 11, 2015
HUMAN RELATIONS COMMISSION - Regular Meeting of June 18, 2015


I.
OTHER BUSINESS

J.
ADJOURNMENT

The next City Council Meeting will be held on July 21, 2015.

This program will be rebroadcast on Wednesday, July 1, 2015 at 7pm, and Thursday, July 2, 2015 at 4pm. City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.