A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chambers


July 21, 2015

07:00 p.m.
 
 
 
PLEDGE OF ALLEGIANCE

A.
ROLL CALL

B.
PRESENTATIONS

1.
RECOGNITION for Alexander Stettinski, Outgoing Executive Director of the Beverly Hills Chamber of Commerce

2.
60-SECOND BUSINESS SHOUT-OUT – Bedford & Burns

3.
TEXT BH –Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER
* Demonstration of Water Conservation Webpages - Therese Kosterman, Public Information Manager

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


FISCAL IMPACT REPORT


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Study Session of June 30, 2015.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of June 30, 2015.
Demands Paid

3.
REVIEW OF BUDGETED DEMANDS PAID, report dated June 20-July 10, 2015.


4.
PAYROLL DISBURSEMENT REPORT, report dated July 21, 2015.
Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

5.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING MOBILE BILLBOARD ADVERTISING DISPLAYS AND ADVERTISING ON VEHICLES.  First Reading – For Introduction.

Comment: The ordinance regulates mobile billboard advertising in order to promote the safe movement of vehicular traffic, to reduce air pollution and to improve the aesthetic appearance of the City.  Staff recommends the City Council adopt the ordinance regulating mobile billboard advertising displays.


6.
REVISING AND CODIFYING RECONSTRUCTION STANDARDS RELATING TO BUILDINGS DAMAGED BY DISASTER. Second Reading - For Adoption. 

Comment: This ordinance amends the Beverly Hills Municipal Code to revise and codify reconstruction standards for buildings damaged by disaster. 


7.
REPLACING ARTICLE 32 (HISTORIC PRESERVATION) AND AMENDING ARTICLE 32.5 (HISTORIC INCENTIVE PERMIT), ARTICLE 33 (IN LIEU PARKING), AND ARTICLE 2.5 (PUBLIC NOTICE REQUIREMENTS) OF CHAPTER 3 OF TITLE 10, AND SECTION 9-1-104 OF CHAPTER 1 OF TITLE 9 OF THE BEVERLY HILLS MUNICIPAL CODE. THE COUNCIL WILL ALSO CONSIDER ADOPTION OF A CATEGORICAL EXEMPTION, PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. Second Reading - For Adoption.

Comment: The proposed ordinance was introduced at the City Council meeting on June 16, 2015. The ordinance modifies the City's historic preservation ordinance and associated provisions set forth in the Municipal Code.


8.
ESTABLISHING REGULATIONS ON THE USE OF HEAVY TRUCKS IN THE TROUSDALE ESTATES AREA.  Second Reading - For Adoption.

Comment: The proposed ordinance will establish heavy truck regulations in connection with building permits issued for construction in the Trousdale Estates area.


RESOLUTION:

9.
DESIGNATING THE CITY’S VOTING DELEGATE AND ALTERNATE FOR THE 2015 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE.

Comment: This item officially designates the City’s voting delegate for the 2015 League of California Cities annual conference.


10.
DESIGNATING AGENTS AUTHORIZED TO EXECUTE APPLICATIONS FOR AND ON BEHALF OF THE CITY OF BEVERLY HILLS FOR FINANCIAL ASSISTANCE FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) AND THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES (CAL OES) FOR RECOVERING COSTS ASSOCIATED WITH DECLARED EMERGENCIES.

Comment: Request City Council adopt the resolution updating the current resolution designating staff positions authorized to execute applications for and on behalf of the City for the purpose of obtaining federal and state disaster aid. The resolution must be updated every three years.


APPROVAL OF:

11.
AN AGREEMENT WITH THE BEVERLY HILLS COURIER, LLC TO PROVIDE ADVERTISING AND NOTICES; AND

AN AGREEMENT WITH BEVERLY HILLS WEEKLY TO PROVIDE  ADVERTISING AND NOTICES.

Comment: Awarding Bid No. 15-32 to The Beverly Hills Courier, LLC and approving an agreement with Beverly Hills Weekly for the publication of City of Beverly Hills advertising and legal notices for Fiscal Year 2015/2016.


12.
AGREEMENT WITH SHAW/YODER/ANTWIH, INC. FOR LEGISLATIVE ADVOCACY SERVICES; AND AUTHORIZATION OF A PURCHASE ORDER IN THE AMOUNT OF $75,000.00 TO SHAW/YODER/ANTWIH, INC. FOR THESE SERVICES.

Comment: An agreement with Shaw/Yoder/Antwih, Inc. for legislative advocacy services in Sacramento, CA to promote the City's legislative agenda and key initiatives, in the amount of $75,000.


13.
AGREEMENT WITH DAVID TURCH AND ASSOCIATES FOR FEDERAL REGULATORY REPRESENTATION AND LEGISLATIVE SERVICES; AND AUTHORIZATION OF A PURCHASE ORDER IN THE AMOUNT OF $75,000.00 TO DAVID TURCH AND ASSOCIATES FOR THESE SERVICES.

Comment: An Agreement with David Turch and Associates for legislative advocacy services in Washington, D.C. to promote the City's legislative agenda and key initiatives, in the amount of $75,000.


14.
AGREEMENT WITH RINCON CONSULTANTS, INC. FOR THE PREPARATION OF SUPPLEMENTAL ENVIRONMENTAL DOCUMENTATION FOR A PROPOSED RESIDENTIAL, RETAIL AND HOTEL PROJECT LOCATED AT 9900 WILSHIRE BOULEVARD SPECIFIC PLAN.

Comment: The City has received a request to modify the 9900 Wilshire Specific Plan to include a hotel component.  This agreement is for the preparation of environmental documentation associated with the request.  The full cost of the environmental documentation will be borne by the project applicant.


15.
AN AGREEMENT WITH CORAL REEF, INC. FOR MAINTENANCE OF KOI FISH PONDS AT WILL ROGERS MEMORIAL PARK, GREYSTONE PARK AND BEVERLY GARDENS PARK

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $69,500 FOR THE SERVICES DESCRIBED.

Comment: Staff recommends approval of the agreement and purchase order with Coral Reef, Inc. for additional maintenance of the newly renovated Lily Pond in Beverly Gardens Park and to help offset the increased maintenance fees.


16.
AGREEMENT WITH MICHAEL BAKER INTERNATIONAL (FORMERLY PACIFIC MUNICIPAL CONSULTANTS) FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND PROGRAM IMPLEMENTATION OF THE HOUSING REHABILITATION PROGRAM  FOR SINGLE FAMILY UNITS IN 2015-2016; AND,  APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $105,000.00 FOR SERVICES.

Comment: Michael Baker International will perform single family unit housing rehabilitation services up to $15,000 per qualified resident household. It is anticipated that the majority of program beneficiaries will be members of the City's low-income, elderly population.


17.
AGREEMENT WITH MICHAEL BAKER INTERNATIONAL (FORMERLY PACIFIC MUNICIPAL CONSULTANTS) FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND PROGRAM IMPLEMENTATION OF THE HANDYWORKER SERVICES PROGRAM FOR MULTI-FAMILY UNITS IN 2015-2016; AND,

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $113,359 FOR SERVICES DESCRIBED.

Comment: Michael Baker International will perform multi-family unit handyworker services up to $10,000.00 per qualified resident household.


18.
AMENDMENT NO. 1 TO AN AGREEMENT WITH JLEE ENGINEERING, INC. TO PROVIDE PLAN REVIEW SERVICES AND OTHER AS-NEEDED CONSULTING SERVICES, AND;

APPROVAL TO ISSUE TWO PURCHASE ORDERS IN THE AMOUNTS OF $375,000 AND $325,000 FOR A TOTAL PURCHASE ORDER AMOUNT OF $700,000 FOR THE SERVICES DESCRIBED FOR THE FISCAL YEAR 2015-2016.

Comment: The cost to perform these services will be from the Council-approved budget for Community Development Department of $375,000 offset by plan check revenues and from project applicants for an amount of $325,000 for a not-to-exceed total amount of $700,000.


19.
THE AWARD OF CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, SCHEA HOLDINGS INC. DBA SIGNGROUP / KARMAN FOR THE 440 N. CAMDEN AND 461 N. BEDFORD PARKING STRUCTURES SIGNAGE PROJECT; AND APPROVING PLANS AND SPECIFICATIONS THEREFOR; AND

APPROVAL OF A PURCHASE ORDER TO SCHEA HOLDINGS INC. DBA SIGNGROUP / KARMAN IN THE TOTAL AMOUNT OF $111,829.42 FOR THE CONTRACT WORK.

Comment: Recommends the award of contract for new signage and graphics at 440 N. Camden Drive and 461 N. Bedford Drive as part of the City's capital maintenance and improvements for the City's parking garages.


20.
VARIOUS CITY PURCHASING AND BUDGET TRANSACTIONS AS DESCRIBED HEREIN:

AGREEMENTS AND AMENDMENTS TO AGREEMENTS WITH VARIOUS VENDORS FOR PROVISION OF ANNUAL SERVICES; AND

APPROVAL OF BLANKET PURCHASE ORDERS FOR SUPPLIES AND SERVICES FOR THE CITY'S DEPARTMENTS IN THE TOTAL NOT-TO-EXCEED AMOUNT OF 41,590,164.

Comment: These are Blanket Purchase Orders issued to vendors who provide goods and services to City departments throughout Fiscal Year 2016.


E.
PUBLIC HEARING

None
 


TO CONSIDER

None
 


F.
CONTINUED AND NEW BUSINESS

1.
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN INTERIM MEMORANDUM OF UNDERSTANDING AND PERMANENT MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LOS ANGELES ANIMAL SERVICES DEPARTMENT AND THE CITY OF BEVERLY HILLS FOR ANIMAL CARE AND CONTROL SERVICES; AND

APPROVAL OF AN APPROPRIATION OF $185,000 FROM THE GENERAL FUND AND ISSUANCE OF A PURCHASE ORDER TO THE CITY OF LOS ANGELES FOR ANIMAL SERVICES IN THE AMOUNT OF $260,000; AND

AN ORDINANCE OF THE CITY OF BEVERLY HILLS ADOPTING BY REFERENCE ARTICLE 3 CHAPTER V, ANIMALS AND FOWLS, OF THE LOS ANGELES MUNICIPAL CODE, AND AMENDING CHAPTER 2 OF TITLE 5 OF THE BEVERLY HILLS MUNICIPAL CODE.  First Reading - For Introduction.

Comment: This agenda report seeks City Council approval to (1) authorize the City Manager to execute both the Interim and Permanent Memorandum of Understand with the City of Los Angeles for Animal Care and Sheltering Services, (2) approve appropriated funds in the amount of $185,000 to the City of Los Angeles for Services provided from December 2011 to June 2015, (3) approve a purchase order in the amount of $260,000, which includes services for the FY 15/16, and (4) introduce a proposed ordinance to adopt Article 3 Chapter V, Animals and Fowls, of the Los Angeles Municipal Code with amendments to Chapter 2 of Title 5 of the Beverly Hills Municipal Code.


G.
COMMISSION SYNOPSIS

1.
ARCHITECTURAL COMMISSION - Regular Meeting of June 17, 2015
FINE ART COMMISSION - Regular Meeting of June 18, 2015
RECREATION AND PARKS COMMISSION - Regular Meeting of June 23, 2015
PLANNING COMMISSION - Regular Meeting of June 25, 2015


H.
OTHER BUSINESS

I.
ADJOURNMENT

The next City Council Meeting will be held on August 4, 2015.

This program will be rebroadcast on Wednesday, July 22, 2015 at 8pm, and Friday, July 24, 2015 at 3pm. City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.