A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chambers


August 18, 2015

07:00 p.m.
 
 
 
PLEDGE OF ALLEGIANCE

A.
ROLL CALL

B.
PRESENTATIONS

1.
CERTIFICATE OF APPOINTMENT 
Fine Art Commission
-Zale Richard Rubins

2.
CITY OF BEVERLY HILLS ARCHITECTURAL DESIGN AWARDS - The Architectural Commission is honoring seven (7) commercial projects that demonstrate excellence in design based on exterior appearance and in consideration of quality materials, colors, landscaping, and context with the surrounding area.

3.
60-SECOND BUSINESS SHOUT-OUT – Andrew B Weiss, MD

4.
TEXT BH –Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER 
* Beverly Hills Swim Challenge - Teri Angel, Recreation Services Manager; Jennifer Leuning, Recreation Coordinator; and Diego Cevallos, Beverly Hills Aquatics Owner

* The Fire Department's Strike Team Field Experience - Greg Barton, Deputy Fire Chief

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


FISCAL IMPACT REPORT


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of August 4, 2015.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of August 4, 2015.
Demands Paid

3.
REVIEW OF BUDGETED DEMANDS PAID, report dated July 25 – August 7, 2015.


4.
PAYROLL DISBURSEMENT REPORT, report dated August 18, 2015.
Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

5.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING PARKING PERMITS FOR BEVERLY HILLS UNIFIED SCHOOL DISTRICT PERSONNEL. Second Reading – For Adoption.

Comment: This ordinance amends the Municipal Code to permit Beverly Hills Unified School District personnel to park adjacent to BHUSD properties without permit zone or time restrictions while engaged in BHUSD official business. 


6.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING BICYCLES ON SIDEWALKS IN THE BUSINESS DISTRICT.  Second Reading – For Adoption.

Comment: This ordinance amends the Municipal Code to expand the list of persons authorized to operate bicycles on city sidewalks.


7.
ESTABLISHING PROCEDURES FOR EXPEDITED PERMIT PROCESSING FOR SMALL RESIDENTIAL ROOFTOP SOLAR ENERGY SYSTEMS, AND AMENDING TITLE 9 OF THE BEVERLY HILLS MUNICIPAL CODE. Second Reading - For Adoption.

Comment: The proposed ordinance establishes expedited permit processing of small residential rooftop solar systems.


RESOLUTION:

8.
APPROVING THE BEVERLY HILLS WATER ENTERPRISE PLAN.

Comment:  This Resolution is the formal adoption of the Water Enterprise Plan, which is the City’s ten year plan to increasing the City’s water system reliability.


9.
FIXING THE RATE OF TAXES TO PAY THE BONDED AND OTHER VOTER-APPROVED INDEBTEDNESS OF THE CITY FOR THE FISCAL YEAR 2015/2016.

Comment:  This action will fix the rate of taxes for the Fiscal Year 2015/2016 to $0.020099 per $100 of assessed valuation for public safety retirement benefits which can be recovered by the property tax override.


APPROVAL OF:

10.
CHARITABLE PLEDGE AGREEMENT - DONATION FOR CACTUS GARDEN IN BEVERLY GARDENS PARK.

Comment: It is recommended that City Council approve the Charitable Pledge Agreement between the City of Beverly Hills and The Resnick Family Foundation for a $750,000 donation to the City of Beverly Hills Community Charitable Foundation designated for the Cactus Garden renovation project in Beverly Gardens Park.


11.
AN AGREEMENT WITH COLOR ON DEMAND, INC. FOR PRINTING AND MAILING SERVICES IN SUPPORT OF WATER CONSERVATION OUTREACH PROGRAMS; AND

APPROVAL OF A PURCHASE ORDER FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $54,411.

Comment: This agreement with Color on Demand, Inc. provides printing and mailing services for the mailing of water conservation "toolkits" to City of Beverly Hills residential and commercial water users and additional educational and outreach materials to schools in support of ongoing water conservation programs. The City Council is also asked to approve a purchase order in a not-to-exceed amount of $54,411.


12.
AN AGREEMENT WITH THE COUNTY OF LOS ANGELES RELATING TO A COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM.

Comment: This request is for approval of an agreement between the City and Los Angeles County to hold an annual event for the proper disposal of Household Hazardous Materials including Electronic Waste. The liability referenced in the agreement indicates that the liability is transferred to Los Angeles County.


13.
AMENDMENT NO. 1 TO THE AGREEMENT WITH PARKING CONCEPTS, INC. FOR THE OPERATION OF CERTAIN PARKING FACILITIES; AND 

APPROVAL TO OBTAIN A CHANGE PURCHASE ORDER IN THE AMOUNT OF $165,514 FOR A NOT TO EXCEED AMOUNT OF $1,304,411 FOR THESE SERVICES.

Comment: Parking Concepts, Inc. (PCI) manages the operations for public parking facilities city-wide. This Amendment No. 1 will provide for the impact of (two) State mandated minimum wage increases set to begin July 1, 2014, and January 1, 2016.


14.
ACCEPTANCE OF CONTRACT WORK FOR THE DOORS & HARDWARE REPLACEMENT AT 440 N. CAMDEN DRIVE & 461 N. BEDFORD DRIVE PARKING GARAGES PROJECT BY TURI DOOR SYSTEMS, INC.  IN THE FINAL CONTRACT AMOUNT OF $123,242.00.

Comment: Recommends the acceptance of the contract work and authorization to file the Notice of Completion with the County Recorder.


15.
ACCEPTANCE OF CONTRACT WORK FOR THE PAINTING OF THE 440 N. CAMDEN AND 461 N. BEDFORD PARKING STRUCTURES PROJECT BY SOUTH COAST PAINTING, INC. IN THE FINAL CONTRACT AMOUNT OF $153,600.00.

Comment: Recommends the acceptance of the contract work and authorization to file the Notice of Completion with the County Recorder.


16.
VARIOUS CITY PURCHASING AND BUDGET TRANSACTIONS AS DESCRIBED HEREIN: 

ITEM A
AN AGREEMENT WITH UPTOWN SERVICES, LLC TO PROVIDE AS-NEEDED CONSULTING SERVICES RELATED TO THE CITY'S FIBER INITIATIVES; AND

APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $250,000 TO UPTOWN SERVICES, LLC FOR THE SERVICES.

Comment: Staff requests that the Council approve the agreement with Uptown Services, LLC for as needed consulting services related to the City's fiber initiatives, and authorize a PO in an amount not to exceed $250,000 for the services.

ITEM B
AN AGREEMENT WITH 3M COMPANY FOR AS NEEDED SERVICES RELATED TO MAINTENANCE AND SUPPORT OF THE CITY'S AUTOMATED LICENSE PLATE RECOGNITION ("ALPR") SYSTEM; AND

APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $175,000 TO 3M COMPANY FOR THE GOODS AND SERVICES.

Comment: Staff requests that the Council approve the agreement with 3M Company for maintenance and support of the City's Public Safety ALPR systems, and authorize a PO in an amount not to exceed $175,000 for replacement parts, maintenance and support services during the term of the Agreement.

ITEM C
AN AGREEMENT WITH PACIFIC COAST CABLING, INC. FOR VOICE AND DATA CABLING, AND RELATED SERVICES; AND

APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $100,000 TO PACIFIC COAST CABLING, INC. FOR THE GOODS AND SERVICES.

Comment: Staff recommends award of a contract related to Bid No. 15-34 to the lowest responsible bidder Pacific Coast Cabling, Inc., approval of a 3-year Agreement between the City and Pacific Coast Cabling, Inc. for Voice and Data Cabling and related services for an amount not to exceed $100,000 annually, and authorization of a purchase order in an amount not to exceed $100,000.

ITEM D
AN AGREEMENT WITH WILCON OPERATIONS, LLC D.B.A. WILCON FOR FIBER SERVICES RELATED TO THE CITY'S NETWORK CAPACITY AND INTERNET PRESENCE; AND

APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $75,000 TO WILCON FOR SERVICES.

Comment: Staff requests that the City Council approve the 5-year agreement with Wilcon for fiber services to expand the City's current network and internet capacities, and to create redundant fiber infrastructure for the City's network and internet services. The annual cost is an amount not to exceed $75,000 for a 5-year contract total not to exceed $375,000.

ITEM E
A PURCHASE ORDER TO WHITE NELSON DIEHL EVANS, LLP IN THE AMOUNT OF $65,727 FOR FY 2015/16 FOR PROFESSIONAL AUDIT SERVICES.

Comment: Council approved Agreement #239-12 on June 19, 2012.  Staff requests approval of a purchase order in the amount of $65,727 for FY2015/16.

ITEM F
AN AGREEMENT WITH PSOMAS FOR AS NEEDED ENGINEERING SERVICES RELATED TO THE CITY'S INFORMATION TECHNOLOGY INITIATIVES; AND

APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $55,000 TO PSOMAS FOR THE SERVICES. 

Comment: Staff requests that the Council approve the agreement with Psomas for as needed engineering services related to the City's technology initiatives, and authorize a PO in an amount not to exceed $55,000 for the services.


E.
PUBLIC HEARING 

TO SET:

None
 


TO CONSIDER:

1.
AN ORDINANCE OF THE CITY OF BEVERLY HILLS ADOPTING BY REFERENCE ARTICLE 3 (“ANIMALS AND FOWLS”) OF CHAPTER V (“PUBLIC SAFETY AND PROTECTION”) OF THE CITY OF LOS ANGELES MUNICIPAL CODE, AND AMENDING ARTICLE 3 (“ANIMAL CONTROL AND LICENSING REQUIREMENTS”) OF CHAPTER 2 (“ANIMALS, FOWL, AND REPTILES”) OF TITLE 5 (“PUBLIC HEALTH, WELFARE, AND SANITATION”) OF THE BEVERLY HILLS MUNICIPAL CODE.  Second Reading – For Adoption.

Comment: This ordinance adopts the relevant Los Angeles animal-related code provisions, including the recently adopted ordinance prohibiting the sale of commercially bred dogs, cats and rabbits in pet stores.


2.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS ADOPTING CERTAIN FINDINGS AND AUTHORIZING EXECUTION OF AN ENERGY SERVICE CONTRACT WITH CLIMATEC, LLC PURSUANT TO GOVERNMENT CODE SECTION 4217.10 ET SEQ; AND

APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND CLIMATEC, LLC FOR ENERGY PERFORMANCE SERVICES; AND 

APPROVAL OF CLIMATEC MEASUREMENT AND VERIFICATION AGREEMENT FOR THE CITY OF BEVERLY HILLS; AND

APPROVAL OF A PURCHASE ORDER IN THE NOT TO EXCEED AMOUNT OF $3,495,621 TO CLIMATEC, LLC FOR THESE SERVICES.

Comment: Requests approval of Resolution and Agreements with Climatec, LLC for energy performance services and financing guarantee to implement recommendations and complete projects related to energy conservation at various City-owned facilities. Proposed costs of $3,495,621 associated with projects will be entirely recovered by the savings and utility incentives created during the implementation of the recommended measures. This proposed cost includes an option for services to upgrade City-wide irrigation system controllers. Total project savings over the life of the new equipment is estimated at $5.7 million.









F.
CONTINUED AND NEW BUSINESS

1.
PERMIT APPLICATION FOR THE USE OF THE PUBLIC RIGHT-OF-WAY TO CONDUCT GEOTECHNICAL BORINGS AND FIELD EXPLORATION TO LOCATE UNDERGROUND UTILITIES ASSOCIATED WITH SECTION 2 OF THE WESTSIDE SUBWAY EXTENSION PROJECT.

Comment: This report recommends that the City Council authorize staff to issue the necessary permits to Metro and its Contractors for field investigations along the proposed Section 2 subway alignment with specific conditions intended to minimize potential impacts to adjacent residents and businesses as described in the report.


2.
AN ORDINANCE OF THE CITY OF BEVERLY HILLS AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING STAGE D WATER CONSERVATION REQUIREMENTS FOR EXTERIOR WASHDOWN OF BUILDINGS, VEHICLES, SIDEWALKS AND OUTDOOR DINING AREAS.  First Reading – For Introduction.

Comment: This item amends the Beverly Hills Municipal Code 9-4-304 regarding washing of building exteriors, sidewalks, ground floor outdoor dining areas and car washing under Stage D of the Water Conservation Plan.  The proposed amendment provides clear distinction between car washing and building exterior prohibitions, and provides acceptable alternatives while meeting the goals and objectives of Stage D.  


G.
COMMISSION SYNOPSIS

1.
FINE ART COMMISSION - Regular Meeting of July 16, 2015
PLANNING COMMISSION - Regular Meeting of July 23, 2015


H.
OTHER BUSINESS

I.
ADJOURNMENT
The next City Council Meeting will be held on September 1, 2015.

This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable. This program will be rebroadcast on Wednesday, August 19, 2015 at 8pm, and Friday, August 21, 2015 at 3pm.

City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.