A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chambers


October 6, 2015

07:00 p.m.
 
 
 
PLEDGE OF ALLEGIANCE

A.
ROLL CALL

B.
PRESENTATIONS

1.
STEP-UP RECOGNITION – Disaster Communications System (DCS) Team

2.
2015 EMBRACE CIVILITY AWARD - The Human Relations Commission will announce their 2015 selection for their annual Embrace Civility Award.

3.
RECOGNITION of Customer Service Week: October 5-9, 2015

4.
TEXT BH –Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


FISCAL IMPACT REPORT


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of September 1, 2015.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of September 1, 2015.


3.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Adjourned Regular Study Session of September 10, 2015.


4.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Joint Adjourned Regular City Council and the Beverly Hills Public Financing Authority Special Meeting of September 10, 2015.
Demands Paid

5.
REVIEW OF BUDGETED DEMANDS PAID, report dated August 29 – September 25, 2015.


6.
PAYROLL DISBURSEMENT REPORT, report dated October 6, 2015.
Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

7.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE TO ALLOW SYNTHETIC TURF IN RESIDENTIAL FRONT YARDS.  Second Reading - For Adoption.

Comment: The proposed ordinance was reviewed by the Planning Commission on July 23, August 13, and August 19, 2015. The ordinance modifies the Municipal Code to allow synthetic turf in residential front yards and allow synthetic turf to count toward required landscaping. The ordinance also sets standards for synthetic turf located in front yards. The City Council will consider finding the Ordinance exempt from the environmental review requirements of CEQA pursuant to Section 15305 of Title 14 of the California Code of Regulations.


RESOLUTION

None
 


APPROVAL OF:

8.
AGREEMENT WITH FEHR & PEERS TRANSPORTATION CONSULTANTS FOR AS-NEEDED TRAFFIC CONSULTING SERVICES.

Comment:   A three-year agreement for on-call transportation engineering services for a total not-to-exceed amount of $300,000 for studies related to intersection improvements, neighborhood traffic management, Metro traffic control plans, development peer review and other related transportation projects.  Depending on the project, the studies will be funded from the Community Development general fund budget, Capital Improvement Program budget or City’s allocation of transportation grant funds. 


9.
AN AGREEMENT WITH OFFICE DEPOT, INC. TO PROVIDE OFFICE SUPPLIES CITYWIDE; AND, 

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $150,000 PER YEAR FOR THE SUPPLIES AND SERVICES DESCRIBED.

Comment: This is an agreement with Office Depot, Inc. to provide office supplies to the City of Beverly Hills. The amount of the purchase order requested is $150,000 per fiscal year with a three year term for a total of $450,000 with two optional one-year extensions.


10.
AGREEMENT WITH HACH COMPANY TO PROVIDE CHEMICAL REAGENTS AND MAINTENANCE SERVICE OF WATER UTILITY ON-LINE MONITORING SYSTEMS AND LABORATORY EQUIPMENT; AND

APPROVAL OF A PURCHASE ORDER IN A NOT TO EXCEED AMOUNT OF $208,331.

Comment: This is a three year agreement between the City and Hach Company for the purchase of chemical reagents and maintenance service of water utility on-line monitoring systems and laboratory equipment related to the City's water operations and approval of a Purchase Order in an amount not to exceed $208,331.


11.
AMENDMENT NO. 2 TO THE AGREEMENT WITH THE CRITTER TRAPPER FOR DEAD AND NUISANCE ANIMAL PICK-UP SERVICES; AND 

APPROVAL TO ISSUE A CHANGE ORDER TO A PURCHASE ORDER FOR AN ADDITIONAL $100,000 FOR A NOT-TO-EXCEED AMOUNT OF $150,000 FOR SERVICES DESCRIBED.

Comment: This amendment also extends the current agreement to Fiscal Year 2016-17 with an option of three additional one-year term extensions. The estimated annual cost of $20,000 of providing these services has been approved as an ongoing, recurring expenditure in the Council-approved budget for Community Development Department.


E.
PUBLIC HEARING 

TO SET:

None
 


TO CONSIDER:

1.
AN ORDINANCE OF THE CITY OF BEVERLY HILLS TO INCREASE RATES AND CHARGES FOR WATER SERVICES AND FACILITIES FURNISHED BY THE CITY. First Reading – For Introduction.

Comment: This is the continued public hearing regarding the City’s proposed water rate increases in FY15/16 in order to cover operational expenses and to continue to provide a high quality and reliable water supply.


F.
CONTINUED AND NEW BUSINESS

1.
EMPLOYMENT AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND MAHDI ALUZRI.

Comment: This Agreement will employ Mahdi Aluzri as City Manager.


2.
CONDITIONS, COVENANTS AND RESTRICTIONS BETWEEN THE CITY OF BEVERLY HILLS AND THE TAMMY APARTMENTS, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY; AND 

REQUEST FOR APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $63,000 FOR HOUSING UNIT RESTRICTED BY THE CITY OF BEVERLY HILLS FOR THE HOMELESS.

Comment: In exchange for $63,000, Beverly Hills restricts apartment #2 at Tammy Apartments (1146-1148 Tamarind Avenue Los Angeles) for a 25 year period for occupancy by a qualified homeless individual selected by the City of Beverly Hills. Rent will not exceed 30% of tenant's income. Owner shall provide Life Skills program and other supportive services to support tenant in maintaining housing.


3.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS MODIFYING PREFERENTIAL PARKING PERMIT ZONE “EE” ON THE 400 BLOCK OF SOUTH ALMONT DRIVE BETWEEN OLYMPIC BOULEVARD AND WHITWORTH DRIVE.

Comment: Resident petition to modify the existing 2-hour daytime permit regulation to No Parking, 8 a.m. to 6 p.m., Monday through Saturday, Except by Permit.”


G.
COMMISSION SYNOPSIS

1.
PUBLIC WORKS COMMISSION - Regular Meeting of July 9, 2015 
FINE ART COMMISSION - Special Meeting of July 18, 2015
RECREATION AND PARKS COMMISSION - Regular Meeting of August 25, 2015
CULTURAL HERITAGE COMMISSION - Special Meeting of September 2, 2015
TRAFFIC & PARKING COMMISSION - Regular Meeting of September 3, 2015
DESIGN REVIEW COMMISSION - Regular Meeting of September 3, 2015
RECREATION AND PARKS COMMISSION - Special Meeting of September 8, 2015
CHARITABLE SOLICITATIONS COMMISSION - Regular Meeting of September 9, 2015
PUBLIC WORKS COMMISSION - Regular Meeting of September 10, 2015
CULTURAL HERITAGE COMMISION - Special Meeting of September 10, 2015
PLANNING COMMISSION - Regular Meeting of September 10, 2015
ARCHITECTURAL COMMISSION - Regular Meeting of September 16, 2015
FINE ART COMMISSION - Special Meeting of September 17, 2015
PLANNING COMMISSION - Regular Meeting of September 24, 2015


H.
OTHER BUSINESS

I.
ADJOURNMENT

The next City Council Meeting will be held on October 20, 2015.

This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable. This program will be rebroadcast on Wednesday, October 7, 2015 at 8pm, and Friday, October 9, 2015 at 3pm. City Council meetings are also now available via live webcast through the City’s website at www.beverlyhills.org.

This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.