A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

455 N. Rexford Drive
Beverly Hills CA 90210


October 20, 2015

07:00 p.m.
 
 
 
PLEDGE OF ALLEGIANCE

A.
ROLL CALLS

B.
PRESENTATIONS

1.
60-SECOND BUSINESS SHOUT-OUT – Beverly Hills Drink Company

2.
TEXT BH –Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
PARKING AUTHORITY CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 


FISCAL IMPACT REPORT


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 


Minutes

1.
CONSIDERATION OF THE MINUTES of the Parking Authority meeting of June 30, 2015.
Other Business

APPROVAL OF:

2.
AMENDMENT OF LEASE BY AND BETWEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND GRANITE ESCROW SERVICES AT 439 N. CANON DRIVE, SUITE 220.

Comment: Granite Escrow exercised their option to extend the term of the lease by five (5) years. The base rent will adjust from $3.85/SF to $4.10/SF effective March 21, 2016. The City will provide a onetime tenant improvement allowance of $31,730 (10/SF), and tenant will increase their security deposit by $1,269.20 to equal a full month of rent at the start of the extended term $13,009.30.


E.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


FISCAL IMPACT REPORT


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of October 6, 2015.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of October 6, 2015.
Demands Paid

3.
REVIEW OF BUDGETED DEMANDS PAID, report dated September 26 – October 9, 2015.


4.
PAYROLL DISBURSEMENT REPORT, report dated October 20, 2015.
Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

5.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING OUTSIDE EMPLOYMENT. First Reading – For Introduction.

Comment:  This ordinance amends the municipal code to require approval from the City Council before any department head level employee engages in outside employment.


6.
TO INCREASE RATES AND CHARGES FOR WATER SERVICES AND FACILITIES FURNISHED BY THE CITY. Second Reading - For Adoption.

Comment: The City is proposing two water rate increases of 5% each for FY15/16 in order to cover operational expenses and provide high quality and reliable water supply.


RESOLUTION:

None
 


APPROVAL OF:

7.
DESIGN REVIEW COMMISSION APPOINTMENT (ILONA SHERMAN).

Comment: Appoints Ilona Sherman to the Design Review Commission for an initial two-year term.


8.
AMENDMENTS TO CONFLICT OF INTEREST CODES FOR VARIOUS CITY DEPARTMENTS.

Comment: Amends Conflict of Interest Codes to reflect new and deleted positions, and position title changes.


9.
AGREEMENT WITH JONES HALL, A PROFESSIONAL LAW CORPORATION FOR SPECIAL COUNSEL SERVICES FOR THE ISSUANCE OF BONDS.

Comment: A one year agreement with Jones Hall, A Professional Law Corporation, with two one year options to renew for special counsel services for the issuance of bonds related to projects reviewed by the Mayor’s Finance Taskforce. Payment for disclosure services shall be at a flat fee of $40,000 and bond counsel services shall be based on a percentage of the principal amount of the bonds. These fees and expenses shall be entirely contingent, due and payable upon the delivery of the bonds, and shall be payable solely from the proceeds of the bonds and from no other funds of the City.


10.
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH 3M COMPANY FOR PURCHASE AND INSTALLATION OF MOBILE AUTOMATED LICENSE PLATE RECOGNITION SYSTEMS; AND

APPROPRIATION OF $17,412.41 FROM THE SEIZED & FORFEITED PROPERTY FUND; AND

APPROVAL OF A PURCHASE ORDER WITH 3M COMPANY IN AN AMOUNT NOT TO EXCEED $78,312.41 FOR THE GOODS AND SERVICES.

Comment: Funds received under the UASI 2014 grant and federal asset forfeiture program will be used to purchase three (3) new Automated License Plate Recognition (ALPR) units to be installed in Police Department patrol vehicles.


11.
AN AMENDMENT TO THE MASTER SERVICES AGREEMENT AND ADDENDUM TO THE SERVICE ORDER AGREEMENT WITH XO COMMUNICATIONS, INC.

Comment: The Amendment to the Master Services Agreement and Addendum to the Service Order Agreement provide for a 3-year extension to the existing Agreement.  The City Council previously approved a purchase order for this Agreement in the amount of $100,000 for fiscal year 2015-16. The Amendment and Addendum also provide for discounted monthly service fees for network transport, internet services, and colocation services, and an automatic month-to-month renewal after the 3-year term to ensure business continuity for City operations.


12.
AMENDMENT NO. 2  TO THE AGREEMENT WITH BRIT WEST SOCCER, INC. FOR YOUTH SPORTS CAMP AND CLASS INSTRUCTION SERVICES THROUGH THE CITY'S COMMUNITY SERVICES DEPARTMENT; AND

APPROVAL TO ISSUE A CHANGE ORDER FOR A NOT-TO-EXCEED AMOUNT OF $62,000 TO THE EXISTING PURCHASE ORDER OF $43,000 TOTALING $105,000 FOR THE SERVICES DESCRIBED ABOVE.

Comment: Staff recommends that City Council approved the amendment and associated change order for vendor to provide youth sports camp and class instruction.


13.
AMENDMENT NO. 1 TO A PROFESSIONAL SERVICES  AGREEMENT WITH GHD, INC. FOR ENGINEERING DESIGN AND CONSTRUCTION SUPPORT SERVICES FOR THE FY 13/14 REHABILITATION/UPGRADING OF THE CITY OF BEVERLY HILLS' REVERSE OSMOSIS (R. O.) WATER TREATMENT PLANT (JOB NO. 10102); AND

APPROVAL TO INCREASE THE PURCHASE ORDER TO GHD, INC. FOR ENGINEERING DESIGN AND CONSTRUCTION SUPPORT SERVICES IN THE AMOUNT OF $273,897; AND

APPROPRIATION OF $273,897 FROM THE WATER FUND.

Comment: Request for City Council's approval of an amendment to the Agreement with GHD, Inc. for the additional engineering design and construction support services and approval to increase the Purchase Order to GHD, Inc. in the amount of $273,897.


14.
AMENDMENT NO. 1 TO THE AGREEMENT WITH HF&H CONSULTANTS, LLC FOR SERVICES RELATED TO WATER RATE EVALUATION AND RESTRUCTURING;

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $179,369 FOR A TOTAL NOT TO EXCEED AMOUNT OF $225,369 FOR THESE SERVICES; AND

APPROVAL OF AN APPROPRIATION IN THE AMOUNT OF $179,369 FROM THE WATER UTILITY FUND BALANCE.

Comment: It is recommended that the City Council approve Amendment No. 1 between the City of Beverly Hills and HF&H Consultants, LLC for water rate evaluation and restructuring; approve a Change Purchase Order in the amount of $179,369 for a not to exceed amount of $225,369 for these services; and appropriate $179,369 from the Water Utility Fund Balance to fund the additional work required to complete the City's water rate structuring analysis.


15.
A PURCHASE ORDER IN THE AMOUNT OF $100,000 FOR BRYAN CAVE, LLP FOR LEGAL COUNSEL SERVICES RELATED TO BEVERLY HILLS SHIELD DESIGN, TRADEMARK AND OTHER INTELLECTUAL PROPERTY MATTERS FOR FISCAL YEAR 2015-16.

Comment:  This purchase order provides for legal counsel services in connection with the maintenance and protection of Beverly Hills trademarks and other intellectual property.


16.
A CHANGE ORDER TO A PURCHASE ORDER WITH GENERAL PUMP COMPANY FOR $580,583 FOR A NOT TO EXCEED AMOUNT OF $680,583. 

Comment: This item is requesting a change order to an existing FY 2015-16 Purchase Order with General Pump Company for $580,583 for a not-to-exceed amount of $680,583.


17.
APPROVE AN APPROPRIATION IN THE AMOUNT OF $63,000 FROM THE GENERAL FUND FOR THE HOUSING UNIT RESTRICTED BY THE CITY OF BEVERLY HILLS FOR THE HOMELESS.

Comment: A grant of $63,000 to Step Up On Second Street, Inc. in exchange for the Conditions, Covenants and Restrictions (the CC&Rs) executed by The Tammy Apartments, LLC for 1146-1148 Tamarind Avenue in Los Angeles.


F.
PUBLIC HEARING

TO SET:

None
 


TO CONSIDER:

None
 


G.
CONTINUED AND NEW BUSINESS

1.
UPDATE TO THE CITY COUNCIL ON PROPOSED CONSTRUCTION AT THE BEVERLY HILLS UNIFIED SCHOOL DISTRICT SCHOOLS AND IMPACTS THE CONSTRUCTION WILL HAVE ON CITY PROGRAMMING.

Comment: Through the Joint Powers Agreement, the City makes use of various School District facilities for a variety of activities, including youth sports and classes. This report will summarize the proposed construction activities at the various schools and the impacts that the construction will have on City related programming.


2.
RECOMMENDATIONS BY THE RECREATION AND PARKS COMMISSION ON DOG PARK DESIGN, AMENITIES, POLICIES AND OPERATIONS AND REQUEST FOR DIRECTION ON NEXT STEPS.

Comment: It is recommended that the City Council review the proposed design concepts and provide direction to staff regarding the desired design and operations for the Foothill/Alden Dog Park.









3.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS MODIFYING PREFERENTIAL PARKING PERMIT ZONE "AF" ON THE 100 BLOCK OF NORTH CARSON ROAD BETWEEN WILSHIRE BOULEVARD AND CLIFTON WAY.

Comment: Resident petition to modify the 1-hour daytime permit parking regulation to "No Parking Anytime, Permit AF Exempt"


H.
COMMISSION SYNOPSIS

1.
HEALTH AND SAFETY COMMISSION - Regular Meeting of September 28, 2015
DESIGN REVIEW COMMISSION - Regular Meeting of October 1, 2015
CHARITABLE SOLICITATIONS COMMISSION - Special Meeting of October 6, 2015
PUBLIC WORKS COMMISSION - Regular Meeting of October 8, 2015
PLANNING COMMISSION - Regular Meeting of October 8, 2015


I.
OTHER BUSINESS

J.
ADJOURNMENT

  The next City Council Meeting will be held on November 3, 2015.

City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.

This program will be rebroadcast on Wednesday, October 21, 2015 at 8pm, and Friday, October 23, 2015 at 3pm.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.