A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210



November 17, 2015

07:00 p.m.
 
 
 
PLEDGE OF ALLEGIANCE

A.
ROLL CALL

B.
PRESENTATIONS

1.
60-SECOND BUSINESS SHOUT-OUT – Drago Restaurants

2.
TEXT BH –Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


FISCAL IMPACT REPORT


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of November 3, 2015.
Demands Paid

2.
REVIEW OF BUDGETED DEMANDS PAID, report dated October 24 – November 6, 2015.


3.
PAYROLL DISBURSEMENT REPORT, report dated November 17, 2015.
Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

4.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING STREETS DESIGNATED FOR HEAVY VEHICLE USE. Second Reading - For Adoption.

Comment: This ordinance amends the municipal code regarding streets designated for vehicles weighing 3 tons or more to provide a weight limit of 10,000 pounds on Rodeo Drive, Canon Drive, Bedford Drive, Brighton Way, Dayton Way and South Santa Monica Boulevard due to safety concerns.


5.
REPEALING SECTION 2-1-21 OF THE BEVERLY HILLS MUNICIPAL CODE REGARDING COUNCIL VACANCIES. First Reading - For Introduction.

Comment: This ordinance amends the municipal code to repeal the provisions regarding council vacancies so that the general provisions contained in the California Government Code would govern council vacancies.


RESOLUTION:

None
 


APPROVAL OF:

6.
ARCHITECTURAL COMMISSION APPOINTMENT (SHERI HIRSCHFELD).

Comment: Appoints Sheri Hirschfeld to the Architectural Commission for an initial two-year term.


7.
REAPPOINTING MEMBERS TO THE ARCHITECTURAL COMMISSION (MICHELLE KAYE), FINE ART COMMISSION (ALAN KAYE), HEALTH AND SAFETY COMMISSION (DANIEL NAZARIAN, DMD, MYRA DEMETER, AND GARY B. ROSS), AND PUBLIC WORKS COMMISSION (SANDRA ARONBERG, MD AND JEFF WOLFE).

Comment: Reappoints Commissioners Michelle Kaye, Alan Kaye, Daniel Nazarian, DMD, Myra Demeter, Gary B. Ross, Sandra Aronberg, MD, and Jeff Wolfe for a four-year term each.


8.
AGREEMENT WITH CENGAGE LEARNING, INC., A DELAWARE CORPORATION FOR SUBSCRIPTION AND HOSTING SERVICES FOR LIBRARY ONLINE SERVICES.

Comment: Recommends approval of a five year agreement for subscription and hosting services.


9.
AMENDMENT NO. 1 TO AN AGREEMENT WITH ATHENS INSURANCE SERVICES, INC. DBA ATHENS ADMINISTRATORS FOR THIRD PARTY ADMINISTRATION SERVICES FOR WORKERS’ COMPENSATION PROGRAM.

Comment: Requests City Council approval of Amendment No. 1 to the agreement with Athens Insurance Services, Inc. This amendment extends the service agreement for workers' compensation third party claims management for an additional three years. The City Council previously approved a purchase order for an amount not to exceed $305,299. The amendment provides for no increase in fees for the first year, an increase of $9,159 in the second year, and an increase of $9,434 in the final year of the amended agreement.


10.
AMENDMENT NO. 3 TO AN AGREEMENT WITH CARL WARREN & COMPANY FOR SELF-INSURANCE ADMINISTRATION SERVICES.

Comment: Requests City Council approval of Amendment No. 3 to the agreement with Carl Warren & Co. This amendment extends the service agreement for self-insurance, third party liability claims administration for an additional three years. The City Council previously approved a purchase order for an amount not to exceed $95,000. The amendment provides for change in the service charge to a blended rate of $80 per hour and adds a service fee of $1,000 per year.


11.
AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE  BIDDER, OLYMPOS PAINTING, INC. FOR THE GREYSTONE JOINT SEALANT AND VALVE COATINGS REHABILITATION WITHIN THE CITY OF BEVERLY HILLS, CALIFORNIA, IN THE AMOUNT OF $828,880; APPROVAL OF THE PLANS AND SPECIFICATIONS THEREFOR; FIND THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT; AND

APPROVAL OF ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $915,000 TO OLYMPOS PAINTING, INC. FOR THE PROJECT.

Comment: This is a request to Council to award a construction contract to Olympos Painting, Inc. for the rehabilitation of the Greystone reservoir in the amount of $828,880, approve a 10.4% contingency of $86,120, and approve the issuance of a purchase order of $915,000. The scope of work includes replacement of joint sealant, concrete spall repairs, sandblast and coat valves, and install two sampling pump stations. The Council will also consider finding the project exempt from the California Environmental Quality Act.


12.
ACCEPTANCE OF THE CONTRACT FOR CITYWIDE PAVEMENT AND CURB MARKINGS – VARIOUS LOCATIONS PROJECT BY SUPERIOR PAVEMENT MARKINGS, INC. IN THE FINAL AMOUNT OF $242,740.00 AND AUTHORIZATION OF CITY CLERK TO RECORD A NOTICE OF COMPLETION.

Comment: This project included the restriping of approximately 28.4 miles of striping, 222 intersections, and a number of miscellaneous pavement markings citywide. Additional work included Trousdale area striping modifications, various thermoplastic removals and restriping, and restriping at 58 high priority locations as determined by Staff. It is recommended that the described work with Superior Pavement Markings, Inc. be accepted and authorization be given for the recordation of the Notice of Completion.


13.
ACCEPTANCE OF THE CONTRACT FOR FY13/14 WATER MAIN REPLACEMENT – VARIOUS LOCATIONS PROJECT BY DOMINGUEZ GENERAL ENGINEERING, INC. IN THE FINAL AMOUNT OF $4,012,356.39 AND AUTHORIZATION OF CITY CLERK TO RECORD A NOTICE OF COMPLETION.

Comment: This project included the replacement of approximately 23,000 LF of water main, 94 valves, and 345 meter boxes in select streets and alleys. Major change order work included the emergency replacement of the 8" water main on Carolyn Way between Marilyn Drive and Laurel Way. It is recommended that the described work with Dominguez General Engineering, Inc. be accepted and authorization be given for the recordation of the Notice of Completion.


14.
ACCEPTANCE OF CONTRACT WORK FOR THE FIRE STATION HEADQUARTERS IMPROVEMENT PROJECT BY  FAST TRACK CONSTRUCTION CORPORATION IN THE FINAL CONTRACT AMOUNT OF $1,196,093.24 AND AUTHORIZATION OF CITY CLERK TO RECORD NOTICE OF COMPLETION.

Comment: Acceptance for the remodel project at Fire HQ including locker rooms, bedrooms, turnout lockers and apparatus floor refinishing and authorization of the City Clerk to Record the Notice of Completion.


15.
REJECTION OF BIDS FOR CONTRACT WORK PERTAINING TO THE MODERNIZATION OF HYDRAULIC ELEVATOR EQUIPMENT IN THREE CITY FACILITIES – PHASE 4.

Comment: Rejection of bids due to only one bid received for amount over the consultants estimate. Project will be rebid with revised scope of work.


16.
A PURCHASE ORDER TO LONG BEACH BMW MOTORCYCLES FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $56,739.72 FOR PURCHASE OF TWO (2) BMW POLICE MOTORCYCLES.

Comment: Staff recommends that the City Council waive the bidding requirements and move to approve a purchase order in the amount of $56,739.72 to Long Beach BMW Motorcycles for the purchase of specified motorcycles. Funding for this purchase is included in the Fiscal Year 2015-2016 Council-approved Department budget.


17.
A PURCHASE ORDER IN THE AMOUNT OF $585,000 TO HDL COMPANIES FOR REVENUE ENHANCEMENT SERVICES.

Comment: This purchase order is for an existing City Council approved agreement #447-13, approved November 3, 2013.  


18.
A PURCHASE ORDER IN THE AMOUNT OF $65,727 TO WHITE NELSON DIEHL EVANS LLP FOR AUDITING SERVICES.

Comment: Provides for annual audit for fiscal year ended June 30, 2015.


E.
PUBLIC HEARING

TO SET:

None
 


TO CONSIDER:

1.
A. AN ORDINANCE OF THE CITY OF BEVERLY HILLS AMENDING THE BEVERLY HILLS MUNICIPAL CODE TO ESTABLISH A WASTEWATER CAPACITY CHARGE.  First Reading - For Introduction.

B. RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS AMENDING THE COMPREHENSIVE SCHEDULE OF TAXES, FEES & CHARGES TO ESTABLISH A WASTEWATER CAPACITY CHARGE.

Comment: This ordinance and resolution is to amend the Municipal Code and the City's Schedule of Taxes, Fees and Charges, respectively, to establish a wastewater capacity charge.


F.
CONTINUED AND NEW BUSINESS

1.
NORTH SANTA MONICA BOULEVARD RECONSTRUCTION PROJECT TRAFFIC MITIGATION.

Comment: Forwards Traffic & Parking Commission recommendations and seeks direction on Santa Monica Boulevard Reconstruction Project traffic mitigation.


2.
APPROVAL OF:
A. RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS ADOPTING A MITIGATED NEGATIVE DECLARATION FOR THE DEVELOPMENT OF A DOG PARK AT THE SOUTHEAST CORNER OF FOOTHILL ROAD AND ALDEN DRIVE, AND AUTHORIZING DEVELOPMENT OF A DOG PARK SUBJECT TO FINAL DESIGN AND OPERATIONAL CONTROLS.

B. AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND RTK ARCHITECTS, INC. FOR CONSULTANT DESIGN SERVICES IN CONNECTION WITH A DOG PARK; AND

C. APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $76,900 TO RTK ARCHITECTS, INC. FOR THE SERVICES.

Comment: This item seeks to confirm a few basic park operations, City Council adoption of the project's finalized Mitigated Negative Declaration and to approve an agreement with RTK Architects, Inc., to proceed with design and construction documents associated with the project. Staff will research additional recommended operating procedures while the project is being designed and will present them to City Council for adoption in the near future.


G.
COMMISSION SYNOPSIS

1.
HEALTH AND SAFETY COMMISSION - Regular Meeting of October 26, 2015
RECREATION AND PARKS COMMISION - Regular Meeting of October 27, 2015
CHARITABLE SOLICITATIONS COMMISSION - Special Meeting of  November 4, 2015


H.
OTHER BUSINESS

I.
ADJOURNMENT

The next City Council Meeting will be held on December 1, 2015.

This program will be rebroadcast on Wednesday, November 18, 2015 at 8pm, and Friday, November 20, 2015 at 3pm. City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.