A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

AGENDA

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

455 N. Rexford Drive
Beverly Hills, CA90210


December 15, 2015

07:00 p.m.
 
 
 
PLEDGE OF ALLEGIANCE

A.
ROLL CALL

B.
PRESENTATIONS

1.
CERTIFICATES OF APPOINTMENT
- Architectural Commission
  -  Sheri Hirschfeld

- Design Review Commission
  - Ilona Sherman

2.
60-SECOND BUSINESS SHOUT-OUT – Monogrammit

3.
TEXT BH –Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.

C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS

D.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


FISCAL IMPACT REPORT


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of December 1, 2015.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Formal Meeting of December 1, 2015.
Demands Paid

3.
REVIEW OF BUDGETED DEMANDS PAID, report dated November 6 – December 4, 2015.


4.
PAYROLL DISBURSEMENT REPORT, report dated December 15, 2015.
Other Business

ORDINANCE OF THE CITY OF BEVERLY HILLS:

5.
AMENDING THE CITY’S PROCEDURES CONCERNING THE ECONOMIC ANALYSIS OF THE FINAL PROPOSED MEMORANDUM OF UNDERSTANDING AND DECLARING THE URGENCY THEREOF.

Comment: This ordinance amends the City’s municipal code regarding labor negotiations to clarify that, at the conclusion of the negotiations process, an independent economic analysis may be prepared analyzing the costs of the final proposed memorandum of understanding, and declaring the urgency thereof.


6.
AMENDING THE CITY’S PROCEDURES CONCERNING THE ECONOMIC ANALYSIS OF THE FINAL PROPOSED MEMORANDUM OF UNDERSTANDING.  First Reading - For Introduction.

Comment: This ordinance amends the City's municipal code regarding labor negotiations to clarify that, at the conclusion of the negotiations process, an independent economic analysis may be prepared analyzing the costs of the final proposed memorandum of understanding.


RESOLUTION:

None
 


APPROVAL OF:

7.
AN AGREEMENT WITH PSOMAS TO PROVIDE ENGINEERING DESIGN AND CONSTRUCTION SUPPORT SERVICES FOR STORM DRAIN RELOCATION BETWEEN SUNSET BOULEVARD AND LOMITAS AVENUE; AND

APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $61,200 TO PSOMAS.

Comment: This agreement is for engineering design and preparation of construction documents and construction support services related to the relocation of a storm drain line between Sunset Boulevard and Lomitas Ave.


8.
AN AGREEMENT WITH KRB CONSTRUCTION FOR MAINTENANCE AND REPAIR SERVICES AT SUNSET RESERVOIR; AND

APPROVAL OF A PURCHASE ORDER IN AN AMOUNT NOT TO EXCEED $66,799.

Comment: This is an agreement between the City and KRB Construction for maintenance work at City Building #51 at Sunset Reservoir and approval of a Purchase Order in an amount not to exceed $66,799.


9.
AMENDMENT NO. 1 TO AN AGREEMENT WITH GREINES, MARTIN, STEIN & RICHLAND, LLP FOR SPECIAL COUNSEL SERVICES RELATED TO CERTAIN LITIGATION MATTERS.

Comment: This Amendment is for special counsel services related to litigation regarding the vehicle accidents that occurred on Loma Vista Drive.


10.
AMENDMENT NO.  4 TO AN AGREEMENT WITH MANAGEMENT PARTNERS FOR INTERIM MANAGEMENT CONSULTING SERVICES; AND

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $50,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $250,000.

Comment: This is to allow Management Partners to continue its consulting services while Community Development Department finalizes its recruitment for the Urban Designer and Principal Planner positions. Funding for this agreement is included in the existing budget.


11.
APPROPRIATION OF $154,000 FROM THE SEIZED & FORFEITED PROPERTY FUND TO ENHANCE POLICE DEPARTMENT OPERATIONS.

Comment: Request to use asset forfeiture funds to augment police operations.


12.
APPROPRIATION OF $800,000 FOR SPECIAL COUNSEL SERVICES RELATED TO CERTAIN LITIGATION MATTERS.

Comment:  This appropriation funds legal services for certain litigation matters.


E.
PUBLIC HEARING

TO SET:

None
 


TO CONSIDER:

None
 


F.
CONTINUED AND NEW BUSINESS

1.
REQUEST FOR AUTHORIZATION TO APPROPRIATE $524,499 FROM GENERAL FUND REVENUE TO FUND TWO POSITIONS IN THE POLICE DEPARTMENT AND TWO POSITIONS IN HUMAN RESOURCES; AND

AUTHORIZATION TO APPROPRIATE $25,000 FROM GENERAL FUND REVENUE TO FUND HUMAN RESOURCES PROFESSIONAL SERVICES.

Comment: In order to further implement recommendations made by Management Partners, this is a request to authorize one Professional Standards Unit Sergeant and one Executive Assistant I in the Police Department, a Human Resources Analyst and a Human Resources Associate I in the Administrative Services Department, and appropriate $25,000 to fund Human Resources consulting services.


2.
WORK HOURS AND DETOUR ROUTES TO BE INCORPORATED IN THE MEMORANDUM OF AGREEMENT FOR ACTIVITIES REQUIRING THE CLOSURE OF WILSHIRE BOULEVARD ASSOCIATED WITH THE CONSTRUCTION OF THE LA CIENEGA STATION OF THE WESTSIDE SUBWAY EXTENSION.

Comment: This report provides two options for allowable work hours/days and the associated traffic analysis for subway station construction activities.





3.
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BEVERLY HILLS AND THE BEVERLY HILLS FIREFIGHTERS’ ASSOCIATION.

Comment: The Memorandum of Understanding with the Firefighters' Association expired October 5, 2015. Negotiations have now concluded and the process required by Municipal Code Section 2-5 for adopting a memorandum of understanding has been completed, resulting in a new four year term agreement for Council approval.





4.
A. A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS FOR TERMINATION OF PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS FOR THE BEVERLY HILLS FIREFIGHTERS' ASSOCIATION.

B. A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS FOR A REDUCTION IN PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS FOR THE BEVERLY HILLS POLICE OFFICERS' ASSOCIATION AND BEVERLY HILLS POLICE MANAGEMENT ASSOCIATION.

Comment: Approval of Resolutions to be filed with CalPERS to eliminate the Employer Paid Member Contributions (EPMC) for the Firefighters' Association per the new Memorandum of Understanding (MOU) and implement a negotiated reduction to the EPMC for the Police Officers' Association and the Police Management Association under the existing MOU's.


5.
PRESENTATION OF THE FINDINGS OF THE FIBER-TO-THE-PREMISE FEASIBILITY STUDY TO MAKE BROADBAND SERVICES AVAILABLE TO RESIDENTS AND BUSINESSES THROUGHOUT THE CITY; AUTHORIZATION FOR THE CITY MANAGER TO NEGOTIATE AN AMENDMENT TO THE AGREEMENT WITH UPTOWN SERVICES FOR THE COMPLETION OF ENGINEERING DESIGN SERVICES FOR THE FIBER TO THE PREMISE PROJECT; APPROPRIATION OF $500,000 FROM THE CITY’S TECHNOLOGY FUND 41; AND APPROVAL OF A PURCHASE ORDER TO UPTOWN SERVICES FOR THIS WORK IN AN AMOUNT NOT-TO-EXCEED $500,000.

Comment: This item provides a comprehensive overview of the work that has been conducted in determining the feasibility of making broadband services available to every parcel in the City. Staff is also seeking Council direction on whether to proceed with the next steps of the project which includes completion of all engineering work, development of construction drawings, and an RFP development.




G.
COMMISSION SYNOPSIS

1.
PUBLIC WORKS COMMISSION - Regular Meeting of November 12, 2015
FINE ART COMMISSION - Regular Meeting of November 19, 2015
RECREATION AND PARKS COMMISSION - Regular Meeting of November 24, 2015
TRAFFIC & PARKING COMMISSION - Regular Meeting of December 3, 2015
DESIGN REVIEW COMMISSION - Regular Meeting of December 3, 2015


H.
OTHER BUSINESS

I.
ADJOURNMENT

The next City Council Meeting will be held on January 5, 2016.

This program will be rebroadcast on Wednesday, December 16, 2015 at 8pm, and Friday, December 18, 2015 at 3pm.
 


This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.