A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

AGENDA

CITY COUNCIL REGULAR MEETING

May 17, 2016

7:00 PM
 
 
 
PLEDGE OF ALLEGIANCE



A.
ROLL CALL



B.
PRESENTATIONS

1.
CERTIFICATE OF APPOINTMENT 
- Traffic and Parking Commission - Jay Solnit

2.
KEY TO THE CITY PRESENTATION to Former Mayor Edward I. Brown

3.
TEXT BH – Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.



C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS



D.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of May 3, 2016.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Study Session of May 10, 2016.
Demands Paid

3.
REVIEW OF BUDGETED DEMANDS PAID, report dated April 23 – May 6, 2016.


4.
PAYROLL DISBURSEMENT REPORT, report dated May 17, 2016.
Other Business


ORDINANCE OF THE CITY OF BEVERLY HILLS:

5.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING ALARM SYSTEMS. Second Reading - For Adoption.

Comment: This ordinance will amend the Municipal Code by eliminating the need of an alarm monitoring company to make attempts to contact the subscriber prior to calling the police.



RESOLUTION:

6.
AUTHORIZING THE ASSISTANT CITY MANAGER TO AWARD A CONTRACT TO THE LOWEST RESPONSIBLE BIDDER FOR THE DOG PARK PROJECT AND APPROVING PLANS AND SPECIFICATIONS THEREFOR.

Comment: This Resolution authorizes the Assistant City Manager to award a contract to the lowest responsible bidder for construction of the dog park project.


APPROVAL OF:

7.
AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH MLA GREEN, INC., DBA MIA LEHRER & ASSOCIATES FOR CONSULTANT DESIGN SERVICES IN CONNECTION WITH BEVERLY GARDENS PARK: WESTERN BLOCKS; AND 

AUTHORIZE THE CITY MANAGER TO APPROVE A CHANGE PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $460,000 FOR THESE SERVICES.

Comment: Staff recommends approval of an amendment to agreement 117-16 and a corresponding change purchase order with Mia Lehrer & Associates for landscape design professional consulting services for the next phase of the Beverly Gardens Restoration Project, concerning the western portion of the park located between Whittier Drive and Canon Drive. The consideration for the original agreement was for $49,700. This amendment will increase the total value of the contract by $410,300 for a total not-to-exceed amount $460,000.

8.
AN AGREEMENT WITH LYTX, INC. TO PROVIDE THE CITY OF BEVERLY HILLS WITH THE DRIVECAM PROGRAM SOLUTION; AND

APPROVAL OF A PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $165,278.48 TO LYTX, INC. FOR PURCHASE OF DRIVECAM PROGRAM SOLUTION.

Comment: Staff recommends that the City Council (1) approve an Agreement between the City of Beverly Hills and Lytx, Inc. to provide the City with the DriveCam Program Solution; and (2) approve a purchase order in the not-to-exceed amount of $165,278.48 to Lytx, Inc. for the purchase of the DriveCam Program Solution. This Agreement has a five-year term with reoccurring subscription costs of $62,679.68 annually. Staff will return to City Council for future annual purchase order approval.

9.
AGREEMENT WITH MACRO AUTOMATICS CORPORATION FOR INSTALLATION, PROGRAMMING AND TESTING  OF CONTROL PANELS FOR THE CITY'S SCADA SYSTEM AT VARIOUS RESERVOIRS; AND

APPROVAL OF A PURCHASE ORDER TO MACRO AUTOMATICS FOR AN AMOUNT NOT-TO-EXCEED $78,105.

Comment: Staff recommends that the City Council approve an agreement with Macro Automatics Corporation for the installation and programming of control panels at Various City Reservoirs and approve a purchase order in the not-to-exceed amount of $78,105.

10.
AWARDING A CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, TRAVIS AGRICULTURAL CONSTRUCTION, INC. IN THE AMOUNT OF $456,797 AND APPROVING PLANS AND SPECIFICATIONS THEREFORE FOR INSTALLATION OF CONTAINMENT LINER SYSTEM AT RESERVOIR 3B COLDWATER CANON DRIVE AND CABRILLO DRIVE; AND

APPROVAL OF A PURCHASE ORDER TO TRAVIS AGRICULTURAL CONSTRUCTION, INC. IN THE AMOUNT OF $556,797; AND

APPROPRIATION OF $556,797 FROM AVAILABLE GENERAL FUND BALANCE TO THE WATER ENTERPRISE FUND.

Comment: Staff recommends approval of an agreement with Travis Agricultural Construction to capture and store non-potable water from an underground spring under Coldwater Canyon Drive.

11.
A PURCHASE ORDER TO LOS ANGELES TRUCK CENTER, LLC DBA LOS ANGELES FREIGHTLINER FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $291,016.45 FOR PURCHASE OF ONE (1) CNG FUELED REAR LOADER REFUSE COLLECTION VEHICLE.

Comment: Staff recommends that the City Council (1) find that the conformance with the bidding procedures in the Municipal Code would be contrary to the best interests of the City, (2) waive the bidding requirements as the City is utilizing the City of Santa Monica Procurement Section purchasing contract, and (3) move to approve a purchase order in the amount of $291,016.45 to Los Angeles Truck Center, LLC dba Los Angeles Freightliner for the purchase of specified refuse collection vehicle.

12.
A PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $176,021.70 TO LEHR AUTO ANAHEIM FOR UPFITTING OF VARIOUS TYPES OF PUBLIC SAFETY VEHICLES.

Comment: Staff recommends that the City Council approve a purchase order in the not-to-exceed amount of $176,021.70 to Lehr Auto Anaheim for upfitting of various types of Public Safety Vehicles to support the Letter of Extension to Agreement #163-15 for the period dated May 1, 2016 through May 1, 2017.



E.
PUBLIC HEARING 


TO SET:

None
 

TO CONSIDER:

1.
A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS DESIGNATING THE “GIBRALTAR SQUARE / KATE MANTILINI” BUILDING AT 9101 – 9111 WILSHIRE BOULEVARD, BEVERLY HILLS, AS A LOCAL LANDMARK AND PLACING THE PROPERTY ON THE LOCAL REGISTER OF HISTORIC PROPERTIES.  THE COUNCIL WILL ALSO CONSIDER ADOPTION OF A CATEGORICAL EXEMPTION, PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.

Comment: This Local Landmark nomination is being forwarded to City Council on the recommendation of the Cultural Heritage Commission, and with the consent of the property owners: the Gibraltar Square - Kate Mantilini Building at 9101 - 9111 Wilshire Blvd.

2.
A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS CONDITIONALLY APPROVING AMENDMENTS TO AN EXISTING CONDITIONAL USE PERMIT TO ALLOW JIM FALK LEXUS TO OPERATE A VEHICLE SERVICE USE ON THE PROPERTY LOCATED AT 9031 OLYMPIC BOULEVARD, AND FINDING THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.

Comment:  On December 10, 2015, the Planning Commission approved amendments to a Conditional Use Permit that would allow Jim Falk Lexus to occupy the vehicle service facility located at 9031 Olympic Boulevard in lieu of Infiniti of Beverly Hills (the current occupant).  On January 5, 2016, the City Council voted to call the matter up for review, and held a de novo hearing on the matter on March 1, 2016. Subsequent to that hearing, a Subcommittee meeting was held on March 22, 2016 and the matter returned to Council on May 3, 2016. A further Subcommittee meeting was held on May 9, 2016. Changes have been made to the Conditions of Approval, and the matter is now returning to the full City Council for consideration.



F.
CONTINUED AND NEW BUSINESS

1.
RECOMMENDATIONS OF THE HUMAN RELATIONS LIAISON COMMITTEE FOR ALLOCATION OF COMMUNITY ASSISTANCE GRANT FUNDING (CAGF) FOR FY 2016/17.

Comment: The City's Community Assistance Grant Funding (CAGF) enables the City to secure partnerships with local social service agencies to support quality of life of Beverly Hills' residents. The City's social service safety-net creates a continuum of care for the most vulnerable members of the community.

2.
A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS IN SUPPORT OF AB 2844, CALIFORNIA COMBATING THE BOYCOTT, DIVESTMENT, AND SANCTIONS OF ISRAEL ACT OF 2016.

Comment: This Resolution confirms the City Council's support for AB 2844, legislation introduced by Assemblyman Richard Bloom entitled 'California Combating the Boycott, Divestment and Sanctions of Israel Act of 2016.' This bill would prohibit a public entity from entering into a contract, valued at $10,000 or more, with a company that is boycotting Israel.

3.
NAMING OPPORTUNITIES FOR TREES IN THE DOG PARK.

Comment:  Donors have come forward who are interested in donating $25,000 for trees in the dog park.  The donors are requesting the opportunity to place a small plaque at the base of the tree. 



G.
COMMISSION SYNOPSIS

1.
ARCHITECTURAL COMMISSION - Regular meeting of April 20, 2016
RECREATION AND PARKS COMMISSION - Regular meeting of April 26, 2016
PLANNING COMMISSION - Regular meeting of April 28, 2016
PLANNING COMMISSION - Special meeting of May 2, 2016




H.
OTHER BUSINESS



I.
ADJOURNMENT

This meeting will be adjourned to the next City Council Meeting scheduled to be held on Monday, June 6, 2016.
 

This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable. This program will be rebroadcast on Wednesday, May 18 at 8pm, and Friday, May 20, 2015 at 3pm.

City Council meetings are also now available via live webcast through the City’s website at www.beverlyhills.org.