A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

AGENDA

JOINT MEETING OF THE CITY COUNCIL AND PARKING AUTHORITY

June 21, 2016

7:00 PM
 
 
 

PLEDGE OF ALLEGIANCE



A.
ROLL CALLS



B.
PRESENTATIONS

1.
RECOGNITION OF RETIRING COMMISSIONER
* Fine Art Commission - Brenda R. Potter

2.
PROCLAMATION for Michele Sapper

3.
KEY TO THE CITY PRESENTATION to Former Mayor Vicki Reynolds

4.
TEXT BH – Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.



C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS



D.
PARKING AUTHORITY CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

1.
CONSIDERATION OF THE MINUTES of the Parking Authority meeting of June 6, 2016.



Other Business


APPROVAL OF:

2.
AGREEMENT WITH THE SCHAFFEL GROUP, INC. FOR BROKERAGE SERVICES RELATED TO THE ACQUISITION OF REAL PROPERTY.

Comment: This agreement with The Schaffel Group, Inc. is for broker services related to the acquisition of real property located at 117 and 195 S. Robertson Boulevard.




E.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Budget Study Session #1 of May 3, 2016.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Budget Study Session #2 of May 10, 2016.


3.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Meeting of May 31, 2016.


4.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Adjourned Regular Meeting of June 6, 2016.



Demands Paid

5.
REVIEW OF BUDGETED DEMANDS PAID, report dated May 28 – June 10, 2016.


6.
PAYROLL DISBURSEMENT REPORT, report dated June 21, 2016.



Other Business


ORDINANCE OF THE CITY OF BEVERLY HILLS:

7.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING MINIMUM NUMBER OF OPERATING TAXICABS PER FRANCHISEE.  First Reading - For Introduction.

Comment: The adoption of an ordinance amending the Beverly Hills Municipal Code as it relates to the minimum number of taxicabs each Taxicab Franchisee must have in operation. The proposed amendment to the ordinance will modify the requirement from 25 to a number determined by the Transportation Official.



RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

8.
AUTHORIZING SUBMITTAL OF APPLICATION FOR PAYMENT PROGRAMS AND RELATED AUTHORIZATIONS FOR THE CALRECYCLE PROGRAM.

Comment: This resolution authorizes submission of CalRecycle payment program application(s) for a period of five years and if awarded, provides the authority to appropriate funding for purchases and/or services.


9.
SUSPENDING THE PENALTY SURCHARGE FOR WATER USAGE CONTRARY TO THE PROVISIONS OF THE STAGE D WATER CONSERVATION MEASURES.

Comment: This resolution would suspend the imposition of water penalty surcharge assessments while a fines and fees structure for excess water use is being developed.



APPROVAL OF:

10.
ADOPTION OF THE STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2016/17.

Comment: Transmits the Treasurer's Fiscal Year 2016/2017 Investment Policy to the City Council.


11.
AGREEMENT WITH PARRENT SMITH INVESTIGATIONS FOR INVESTIGATIVE SERVICES REGARDING TREE REMOVAL ON PARCELS 12 AND 13.

Comment: This agreement hires Parrent Smith Investigations & Research Private Investigators to conduct the investigation and provide the time line and report for the Parcels 12 and 13 matter.


12.
AGREEMENT WITH THE BEVERLY HILLS CONFERENCE AND VISITORS BUREAU FOR PROMOTION OF THE CITY FOR FISCAL YEAR 2016-2017; AND

APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $3,829,202 TO THE BEVERLY HILLS CONFERENCE AND VISITORS BUREAU FOR THESE SERVICES.

Comment: This agreement provides funding for BHCVB's operational expenses and visitor marketing services for the fiscal year. In addition, Council is requested to authorize a purchase order in the amount of $3,829,202 for these services.


13.
AN AGREEMENT BY AND BETWEEN THE CITY OF BEVERLY HILLS AND RODEO DRIVE, INC. FOR FISCAL YEAR 2016-2017 MARKETING AND SPECIAL EVENTS; AND

APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $1,000,000 TO RODEO DRIVE, INC. FOR THESE SERVICES.

Comment: This agreement provides funding to Rodeo Drive, Inc. for marketing and special events for the fiscal year. In addition, the City Council is requested to authorize a purchase order in the amount of $1,000,000 to Rodeo Drive, Inc. for these services.


14.
AGREEMENTS AND AMENDMENTS TO AGREEMENTS WITH VARIOUS VENDORS FOR PROVISION OF ANNUAL SERVICES; AND

APPROVAL OF BLANKET PURCHASE ORDERS FOR SUPPLIES AND SERVICES FOR THE CITY'S DEPARTMENTS IN THE TOTAL NOT-TO-EXCEED AMOUNT OF $32,522,522.

Comment: Requests City Council approval of agreements and blanket purchase orders for supplies and services throughout fiscal year 2016/2017 for various City departments on an as needed basis in the total not-to-exceed amount of $32,522,522.


15.
AGREEMENTS WITH VARIOUS VENDORS FOR PROVISION OF ANNUAL SERVICES FOR THE INFORMATION TECHNOLOGY DEPARTMENT; AND

APPROVAL OF BLANKET PURCHASE ORDERS FOR EQUIPMENT AND SERVICES IN THE TOTAL NOT-TO-EXCEED AMOUNT OF $2,385,000.00.

Comment: This report seeks City Council approval of nine annual blanket purchase orders (BPO) for various vendors serving the IT department.


16.
THREE AS-NEEDED HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) AGREEMENTS IN THE NOT-TO-EXCEED AMOUNT OF $225,000 EACH OVER A PERIOD FOR UP TO THREE YEARS, TOTALING $675,000, RELATING TO THE MAINTENANCE OF CITY FACILITIES; AND

APPROVAL OF THREE CORRESPONDING PURCHASE ORDERS IN THE AMOUNT OF $75,000 EACH, TOTALING $225,000, FOR THESE SERVICES FOR THE FISCAL YEAR ENDING JUNE 30, 2017.

A.  AGREEMENT WITH C.E. MECHANICAL, INC. FOR AS-NEEDED HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) SERVICES RELATING TO THE MAINTENANCE OF CITY FACILITIES; AND

A PURCHASE ORDER WITH C.E. MECHANICAL, INC. IN THE AMOUNT OF $75,000 FOR THE FISCAL YEAR ENDING JUNE 30, 2017

B.  AGREEMENT WITH AIR CONDITIONING SOLUTIONS, INC. FOR AS-NEEDED HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) SERVICES RELATING TO THE MAINTENANCE OF CITY FACILITIES; AND

A PURCHASE ORDER WITH AIR CONDITIONING SOLUTIONS, INC. IN THE AMOUNT OF $75,000 FOR THE FISCAL YEAR ENDING JUNE 30, 2017

C.  AGREEMENT WITH ADVANCED CENTRIFUGAL SYSTEMS, INC. FOR AS-NEEDED HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) SERVICES RELATING TO THE MAINTENANCE OF CITY FACILITIES; AND

A PURCHASE ORDER WITH ADVANCED CENTRIFUGAL SYSTEMS, INC. IN THE AMOUNT OF $75,000 FOR THE FISCAL YEAR ENDING JUNE 30, 2017.

Comment: Staff is requesting the approval of three (3) agreements for as-needed heating, ventilation, and air conditioning (HVAC) services at City owned and operated facilities, each in an amount not to exceed $225,000 over the entire contract term. Staff is also requesting the approval of a corresponding purchase order with each of these three (3) contractors in an amount not to exceed $75,000 for the fiscal year ending June 30, 2017.


17.
A.  AN AGREEMENT WITH THE BEVERLY HILLS COURIER, LLC TO PROVIDE ADVERTISING AND NOTICES; AND

B.  AN AGREEMENT WITH BEVERLY HILLS WEEKLY TO PROVIDE ADVERTISING AND NOTICES.

Comment: Awarding Bid No. 16-14 to The Beverly Hills Courier, LLC and approving an agreement with Beverly Hills Weekly for the publication of City of Beverly Hills advertising and legal notices for Fiscal Year 2016/2017.


18.
AGREEMENT WITH CORAL REEF, INC. FOR MAINTENANCE OF KOI FISH PONDS AT WILL ROGERS MEMORIAL PARK, GREYSTONE PARK AND BEVERLY GARDENS PARK; AND

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $70,150 FOR THE SERVICES DESCRIBED.

Comment: Staff recommends approval of the agreement and purchase order with Coral Reef, Inc. to maintain the quality and character of the ponds within Beverly Hills parks for the enjoyment of residents and visitors.


19.
AN AGREEMENT WITH THE COUNTY OF LOS ANGELES RELATING TO A COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM.

Comment: This request is for approval of an agreement between the City and Los Angeles County to hold an annual event for the proper disposal of Household Hazardous Materials including Electronic Waste.


20.
AGREEMENT WITH LIEBERT CASSIDY WHITMORE, A PROFESSIONAL CORPORATION, FOR EMPLOYEE RELATIONS AND NEGOTIATION SERVICES.

Comment: This request is for approval of an agreement with Liebert Cassidy Whitmore, a professional corporation for legal services in connection with employee relations and negotiation services for a three year term, which the City Council’s litigation subcommittee has approved.


21.
COMMUNITY ASSISTANCE GRANT FUNDING AGREEMENTS AND PURCHASE ORDERS FOR FY 2016-17 FOR THE CITY’S SOCIAL SERVICE SAFETY NET INCLUDING: 1) JEWISH FAMILY SERVICE; 2) PEOPLE ASSISTING THE HOMELESS; 3) STEP UP ON SECOND; 4) THE MAPLE COUNSELING CENTER; AND 5) WESTSIDE FOODBANK.

Comment: Community Assistance Grant Funding recipients provide a continuum of care for the community’s most vulnerable individuals. 


22.
AGREEMENT WITH STEP UP ON SECOND FOR OUTREACH AND ENGAGEMENT SERVICES IN SUPPORT OF CITY'S CLASP PROGRAM; AND

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $106,449.00 FOR CONTINUATION OF SERVICES DESCRIBED.

Comment: The City of Beverly Hills CLASP team is staffed by two Step Up On Second case managers and focuses on outreach and engagement to homeless individuals throughout the city. CLASP provides case management services to link individuals with City and County-funded social service programs to address their financial, health and housing needs.


23.
AGREEMENT WITH MYDATT, INC., DBA BLOCK BY BLOCK FOR SAFETY AND HOSPITALITY AMBASSADOR SERVICES; AND

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $575,000.00 FOR AMBASSADOR SERVICES.

Comment: The Block By Block Beverly Hills Ambassador team provides 21 hour safety and hospitality services in the City's business triangle, S. Beverly Drive and other designated areas. Ambassadors assist residents, merchants, tourists and individuals in need. Ambassadors proactively connect people in need on the streets with the City's Changing Lives and Sharing Places homeless outreach team which provides individualized case management services ongoing.


24.
AGREEMENT WITH ADS CORP TO PROVIDE THE CITY OF BEVERLY HILLS WITH MAINTENANCE AND REPAIR OF SEWER FLOW MONITORING EQUIPMENT & WASTEWATER SAMPLING AND DATA ANALYSIS; AND

APPROVAL OF A PURCHASE ORDER WITH ADS CORP FOR AN AMOUNT NOT TO EXCEED $204,324.30.

Comment: Staff recommends that the City Council move to approve an agreement with ADS Corp (ADS) to upgrade and continue providing maintenance and repair services for sewer flow monitoring equipment, monthly wastewater sampling and data analysis to the Wastewater Utility in the amount not to exceed $204,324.30


25.
AGREEMENT WITH CWE TO PROVIDE FEASIBILITY AND DESIGN TO DEVELOP GREEN STREETS FUNCTIONS AND WATER EFFICIENT LANDSCAPE MODEL ON BURTON WAY MEDIAN; AND

APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $350,000 TO CWE.

Comment: Award the RFP to CWE to determine the feasibility and design of green streets functions and water efficient landscape model on Burton Way median. If the model program is feasible, CWE will proceed on designing green streets functions and water efficient landscape model at the site.


26.
AGREEMENT WITH WILLIAM KENTRIDGE FOR THE SALE AND ASSIGNMENT OF THE ARTISTIC WORK ENTITLED WORLD ON ITS HIND LEGS (WOHL); AND

APPROVAL OF A PURCHASE ORDER AND APPROPRIATION OF $500,000 FROM THE FINE ART FUND FOR THIS PURPOSE.

Comment: Provides for the purchase of "World On Its Hind Legs" by William Kentridge as recommended by the Fine Art Commission and approved by the City Council at the July 21, 2015 Study Session. Funding will come from the Fine Art fund which is reserved for art related expenses.


27.
AMENDMENT NO. 1 TO AN AMENDED AND RESTATED EMPLOYMENT AGREEMENT WITH BYRON POPE.

Comment: This amendment to the agreement provides a cost of living increase of 1.7% which equals approximately $2,770.  The amendment also includes performance pay of $8,000 which is nonrecurring.


28.
AMENDMENT NO. 1 TO AN AGREEMENT WITH PMAM, INC. FOR CONSULTING SERVICES TO MANAGE AND ADMINISTER CITY’S FALSE ALARM ORDINANCE.

Comment: Staff recommends the approval to amend the agreement with the City’s false alarm vendor due to changes Council approved during the May 3, 2016 council meeting.  


29.
AMENDMENT NO. 1 TO AN AGREEMENT WITH TETRA TECH, INC. FOR DESIGN ENGINEERING AND CONSTRUCTION SUPPORT SERVICES FOR THE CONSTRUCTION OF CONVEYANCE SYSTEM AND WELLHEAD EQUIPMENT OF WATER WELLS AT 342 FOOTHILL ROAD (JOB NO. 10106); AND

APPROVAL TO INCREASE THE PURCHASE ORDER TO TETRA TECH, INC. FOR ENGINEERING DESIGN AND CONSTRUCTION SUPPORT SERVICES IN THE AMOUNT OF $471,207.

Comment: Staff recommends City council move to approve Amendment No. 1 to Agreement No. 10-15 with Tetra Tech, Inc. for engineering design and construction support services related to the water conveyance system and the wellhead equipment of the water wells at 342 Foothill Road and approve an increase to the purchase order with Tetra Tech, Inc. in the amount of $471,027.


30.
AMENDMENT NO. 1 EXTENDING A 2012 AGREEMENT AND 2013 SUPPLEMENTAL AGREEMENT WITH THE BEVERLY HILLS UNIFIED SCHOOL DISTRICT FOR THE PROVISION, USE AND MAINTENANCE OF EDUCATIONAL, RECREATIONAL AND COMMUNITY FACILITIES.

Comment: Recommendation of a one (1) year extension of the current Joint Powers Agreement (JPA) between the City of Beverly Hills and the Beverly Hills Unified School District. The one year extension would make the current Agreement in effect until June 30, 2017. The current four year Agreement of the Joint Powers Agreement was to conclude on June 30, 2016.


31.
AMENDMENT NO. 3 TO AN AGREEMENT WITH HAZEN AND SAWYER TO PROVIDE THE CITY OF BEVERLY HILLS WITH WATER TREATMENT OPERATIONS SYSTEMS  AND PROCESSES CONSULTING SERVICES; AND

APPROVAL TO INCREASE THE PURCHASE ORDER TO HAZEN AND SAWYER FOR PROFESSIONAL SERVICES IN THE AMOUNT OF $103,370.

Comment: Staff recommends City Council move to approve Amendment No. 3 to Agreement No. 358-14 with Hazen and Sawyer for consulting services to integrate the two new water wells into the City water system and approve an increase to the purchase order with Hazen and Sawyer in the amount of 103,370.


32.
ACCEPTANCE OF CONTRACT WORK FOR THE BEVERLY GARDENS ELECTRIC FOUNTAIN BLOCK #21 PROJECT BY SIX VARIOUS CONTRACTORS IN THE FINAL CONTRACT AMOUNT OF $1,505,628.92 AND

AUTHORIZATION OF CITY CLERK TO RECORD NOTICE OF COMPLETION.

Comment: Final Acceptance for the Electric fountain Block #21 project and the Recordation of the Notice of Completion.


33.
ACCEPTANCE OF CONTRACT WORK FOR THE POLICE FACILITY OVERSIZED VEHICLE STORAGE PROJECT -  RE-BID #3 PROJECT BY BBS CONSTRUCTION  INC. IN THE FINAL CONTRACT AMOUNT OF $969,000.00;  AND

AUTHORIZATION OF CITY CLERK TO RECORD NOTICE OF COMPLETION.

Comment: Final Acceptance for the PD Oversized Vehicle Project and authorizing the Notice of Recordation.




F.
PUBLIC HEARING


TO SET:

None
 

TO CONSIDER:

1.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS ADOPTING THE 2015 URBAN WATER MANAGEMENT PLAN.

Comment: Staff Recommends That City Council Adopt Resolution Of The Council Of The City Of Beverly Hills Adopting The 2015 Urban Water Management Plan.


2.
TWO RESOLUTIONS OF THE COUNCIL OF THE CITY OF BEVERLY HILLS DESIGNATING THE “CLOCK DRIVE-IN MARKET” AT 8423 WILSHIRE BOULEVARD AND THE “ROSENSTIEL RESIDENCE” AT 1210 COLDWATER CANYON DRIVE AS LOCAL LANDMARKS AND PLACING THE PROPERTIES ON THE BEVERLY HILLS REGISTER OF HISTORIC PROPERTIES; AND  THE COUNCIL WILL ALSO CONSIDER ADOPTION OF TWO CATEGORICAL EXEMPTIONS, PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.

Comment: It is recommended that the City Council, on the recommendation of the Cultural Heritage Commission and with property owner support, adopt resolutions designating: (1) the Clock Drive-In Market at 8423 Wilshire Boulevard; and (2) the Rosenstiel Residence at 1210 Coldwater Canyon Drive, as Local Landmarks, and add the properties to the Beverly Hills Register of Historic Places.





3.
AN APPEAL OF THE COMMUNITY DEVELOPMENT DEPARTMENT’S APRIL 13, 2016 DETERMINATION REGARDING VIEW PRESERVATION ASSOCIATED WITH NEW CONSTRUCTION AT 1200 STEVEN WAY.

Comment: On April 26, 2016, a timely appeal was filed by the property owner of 1211 Laurel Way contesting the Community Development Department's determination that new construction at 1200 Steven Way will not substantially disrupt views of the Los Angeles basin from the property at 1211 Laurel Way.




G.
CONTINUED AND NEW BUSINESS

1.
CITY CLERK’S CERTIFICATION THAT THERE ARE SUFFICIENT SIGNATURES ON AN INITIATIVE PETITION.

Comment: Provides certification of the City Clerk that the initiative measure related to amending The Beverly Hilton Specific Plan is signed by not less than 10 percent of the voters of the City.


2.
DISCUSSION OF INITIATIVE MEASURE RELATED TO AMENDING THE BEVERLY HILTON SPECIFIC PLAN AND DIRECTION TO ADOPT THE MEASURE, TO PLACE THE MEASURE BEFORE THE VOTERS, OR TO ORDER A REPORT ON THE MEASURE.                     

Comment: Request that the City Council discuss the initiative measure and as further described in the agenda report, that the City Council take one of the following actions pursuant to Elections Code Section 9215: (i) adopt the measure; (ii) place the measure before the voters at the November 8, 2016 Los Angeles County General Election or at a special election to be held before that day; or (iii) order a report on the effect and impact of the proposed initiative measure. Staff is seeking direction as to which course of action the City Council desires to take on this matter.




3.
PERMIT APPLICATION FOR THE USE OF THE PUBLIC RIGHT-OF-WAY TO CONDUCT FIELD EXPLORATION TO LOCATE UNDERGROUND UTILITIES ON REEVES DRIVE THAT ARE ASSOCIATED WITH SECTION 2 OF THE WESTSIDE SUBWAY EXTENSION PROJECT.

Comment: This report recommends that the City Council authorize staff to issue the necessary permit to Metro and its Contractors for field investigations on Reeves Drive just south of Wilshire Boulevard with specific conditions intended to minimize potential impacts to adjacent residents and businesses as described in the report.




H.
COMMISSION SYNOPSIS

1.
PUBLIC WORKS COMMISSION - Regular Meeting of May 12, 2016
HUMAN RELATIONS COMMISSION - Regular Meeting of May 19, 2016
FINE ART COMMISSION - Regular Meeting of May 19, 2016
HEALTH AND SAFETY - Regular Meeting of May 23, 2016
PLANNING COMMISSION - Regular Meeting of June 9, 2016




I.
OTHER BUSINESS



J.
ADJOURNMENT

The next City Council meeting will be held on July 5, 2016.
 

This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable. This program will be rebroadcast on Wednesday, June 22 at 8pm, and Friday, June 24, 2016 at 3pm.

City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.