A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

AGENDA

JOINT MEETING OF THE CITY COUNCIL AND PARKING AUTHORITY

July 19, 2016

7:00 PM
 
 
 
PLEDGE OF ALLEGIANCE



A.
ROLL CALLS



B.
PRESENTATIONS

1.
TEXT BH – Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.



C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER 
* Big Projects Update - Huma Ahmed, Community Outreach Manager

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS



D.
PARKING AUTHORITY CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

None
 

Other Business


APPROVAL OF:

1.
AGREEMENT WITH NEWMARK OF SOUTHERN CALIFORNIA, INC. FOR BROKERAGE SERVICES RELATED TO THE LEASE OF PARKING AUTHORITY-OWNED PROPERTY AT 430 N. CAMDEN DRIVE.

Comment: Staff recommends that the Board of Directors approve the Broker Agreement with Newmark of Southern California, Inc. for professional services related to the marketing and lease-up of Authority-owned property.





E.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Budget Study Session #3 of May 12, 2016.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of June 6, 2016.


3.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of July 5, 2016.
Demands Paid

4.
REVIEW OF BUDGETED DEMANDS PAID, report dated June 25 – July 8, 2016.


5.
PAYROLL DISBURSEMENT REPORT, report dated July 19, 2016.
Other Business


ORDINANCE OF THE CITY OF BEVERLY HILLS:

None
 

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

6.
APPROVING AN APPLICATION FOR AND ACCEPTANCE OF A REAL ESTATE FRAUD PROSECUTION GRANT FROM THE COUNTY OF LOS ANGELES UNDER THE FISCAL YEAR 2016-17 REAL ESTATE FRAUD PROSECUTION GRANT PROGRAM; AND  APPROPRIATION OF $6,151.35 TO FUND REAL ESTATE FRAUD INVESTIGATIONS UNDER THE FY 2016-17 REAL ESTATE FRAUD PROSECUTION GRANT PROGRAM.

Comment: Acceptance of a Real Estate Fraud Prosecution grant.


APPROVAL OF:

7.
ACCEPTING CITY OF BEVERLY HILLS COMMUNITY CHARITABLE FOUNDATION DONATIONS FOR THE CITY OF BEVERLY HILLS DOG PARK PROJECT IN THE TOTAL AMOUNT OF $192,640 AND APPROPRIATING FUNDS THEREFOR.

Comment: Accepts City of Beverly Hills Community Charitable Foundation donations that have been specifically designated for the City of Beverly Hills Dog Park project, and appropriates the funds to the project account.

8.
A FUNDING AGREEMENT BY AND BETWEEN THE CITY OF BEVERLY HILLS AND THE BEVERLY HILLS CHAMBER OF COMMERCE AND CIVIC ASSOCIATION FOR BUSINESS ATTRACTION AND RETENTION SERVICES FOR FISCAL YEAR 2016-2017; AND

APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $210,560 TO THE BEVERLY HILLS CHAMBER OF COMMERCE AND CIVIC ASSOCIATION FOR THESE SERVICES.

Comment: This is a funding agreement between the City and the Beverly Hills Chamber of Commerce for business outreach and retention services for FY 2016-17. The City Council is also asked to approve a purchase order in a not-to-exceed amount of $210,560 for these services.

9.
AN AGREEMENT WITH MURPHY SAFETY SWITCH OF CALIFORNIA, INC. DBA MURCAL, INC. TO PROVIDE PREVENTATIVE MAINTENANCE AND REPAIR SERVICE OF THE MURPHY PANEL DIESEL ENGINE CONTROLLERS; AND

APPROVAL OF A PURCHASE ORDER OF $29,000 PER YEAR FOR A TOTAL NOT TO EXCEED AMOUNT OF $87,000.

Comment: This agreement is to provide preventative maintenance and repair service for the emergency power backup supply for the water pump stations.

10.
AN AGREEMENT WITH LIFTECH ELEVATOR SERVICES, INC. FOR ELEVATOR MAINTENANCE SERVICE FOR ALL CITY ELEVATORS AND LIFTS; AND

APPROVAL OF A PURCHASE ORDER WITH LIFTECH ELEVATOR SERVICES, INC. IN THE NOT-TO-EXCEED AMOUNT OF $376,000 FOR THESE SERVICES DURING FISCAL YEAR 2016/17.

Comment: Staff recommends the approval of an agreement with Liftech Elevator Services, Inc. and a corresponding purchase order of $376,000. The agreement has a term of approximately three years and a total not-to-exceed value of $1,322,000 ($376,000 for Fiscal Year 16-17, $466,000 for Fiscal Year 17-18, and $480,000 for Fiscal Year 18-19).

11.
AMENDMENT NO. 1 TO AN AGREEMENT WITH TRUKSPECT, INC. TO PROVIDE HEAVY CONSTRUCTION VEHICLE INSPECTIONS AND RELATED SERVICES; AND

APPROVAL OF A CHANGE ORDER IN THE AMOUNT OF $150,000 FOR A TOTAL  NOT-TO-EXCEED AMOUNT OF $200,000.

Comment: Staff recommends that the City Council approve a $150,000 amendment to the current agreement between the City of Beverly Hills and Trukspect Inc. for heavy construction vehicle inspections and related services to support the Trousdale Estates Heavy Truck Regulations. Staff is also requesting the approval of a change order in the amount of $150,000 to the current purchase order for a total not-to-exceed amount of $200,000. There is no fiscal impact to the General Fund, the costs for inspections are paid for by the applicant.

12.
AMENDMENT NO. 3 TO AN AGREEMENT WITH G4S SECURE SOLUTIONS (USA) INC. FOR THE OPERATIONS AND MANAGEMENT OF THE BEVERLY HILLS CITY JAIL.

Comment: Authorize the City Manager to cancel agreement with or without cause with a thirty-day notice for the operations and management of the Beverly Hills City Jail.

13.
A. AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, GRIFFITH COMPANY, FOR THE NORTH SANTA MONICA BOULEVARD RECONSTRUCTION PROJECT (FROM WILSHIRE BOULEVARD TO DOHENY DRIVE) WITHIN THE CITY OF BEVERLY HILLS, CALIFORNIA, IN THE AMOUNT OF $17,626,215; APPROVAL OF THE PLANS AND SPECIFICATIONS THEREFOR; AND

APPROVAL OF ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $19,741,000 TO GRIFFITH COMPANY FOR THE PROJECT;

B. AN AGREEMENT WITH BERG AND ASSOCIATES, INC. FOR CONSTRUCTION MANAGEMENT SERVICES DURING THE RECONSTRUCTION OF NORTH SANTA MONICA BOULEVARD; AND

APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $2,397,000 TO BERG AND ASSOCIATES, INC.;

C. AMENDMENT NO. 1 TO AN AGREEMENT WITH PSOMAS FOR DESIGN SERVICES FOR THE NORTH SANTA MONICA BOULEVARD RECONSTRUCTION PROJECT; AND

APPROVAL TO INCREASE THE PURCHASE ORDER TO PSOMAS FOR DESIGN SERVICES IN THE AMOUNT OF $100,000.

Comment: 1) Award a contract to Griffith Company for the reconstruction of North Santa Monica Boulevard between Wilshire Boulevard and Doheny Drive; 2) Approve an agreement with Berg and Associates, Inc. to provide construction management services and public outreach during the reconstruction of N. Santa Monica Boulevard from Wilshire Boulevard to Doheny Drive; 3) Amend the agreement between the City of Beverly Hills and Psomas for design services for the North Santa Monica Boulevard reconstruction project.

14.
A PURCHASE ORDER FOR JLEE ENGINEERING, INC. TO PROVIDE PLAN REVIEW SERVICES AND OTHER AS-NEEDED CONSULTING SERVICES IN THE AMOUNT OF $700,000 FOR FISCAL YEAR 2016-17 FOR THE SERVICES DESCRIBED.

Comment: These funds are used to provide professional plan review engineering consulting services. Funds for this purchase change order are from Council approved budget for Community Development Department offset by plan check and permit revenues and from developers as they request expedited plan review services at direct cost. No appropriation is requested.

15.
A PURCHASE ORDER IN THE AMOUNT OF $571,750 TO HDL COMPANIES FOR REVENUE ENHANCEMENT SERVICES.

Comment: Staff recommends that the City Council approve the purchase order with HdL Companies for revenue enhancement services.



F.
CITY COUNCIL PUBLIC HEARING 


TO SET:

None
 

TO CONSIDER:

1.
AN ORDINANCE OF THE CITY OF BEVERLY HILLS REGULATING LANDFORM ALTERATIONS, EXPANSIONS OF LEVEL PAD AREAS OF LOTS, AND DEVELOPMENT OFF THE LEVEL PAD OF LOTS IN THE HILLSIDE AREA OF THE CITY.  This item has been continued to the City Council’s August 16th agenda.

Comment: The public hearing for this item is being rescheduled to August 16, 2016. No action will be taken by the City Council on July 19, 2016.



G.
CITY COUNCIL CONTINUED AND NEW BUSINESS

1.
REPORT ON THE BEVERLY HILLS GARDEN AND OPEN SPACE INITIATIVE.

Comment: On June 21, 2016 the City Council directed staff to prepare a report on the Beverly Hills Garden and Open Space Initiative.  The requested report has been prepared in accordance with California Election Code Section 9212 and is provided for informational purposes.





2.
A. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BEVERLY HILLS, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A SPECIAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF BEVERLY HILLS ON TUESDAY, NOVEMBER 8, 2016 FOR THE SUBMISSION TO THE VOTERS A QUESTION RELATING TO AMENDING THE BEVERLY HILTON SPECIFIC PLAN.

B. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BEVERLY HILLS, CALIFORNIA, REQUESTING THAT THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES CONSENT TO THE CONSOLIDATION OF A SPECIAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2016, WITH THE STATEWIDE GENERAL ELECTION, PURSUANT TO SECTION 10403 OF THE CALIFORNIA ELECTIONS CODE.

Comment: As a result of the June 21, 2016 certification of the Initiative Petition concerning amending the Beverly Hilton Specific Plan and receiving the 30 day report on the effect at tonight's meeting, these Resolutions would seek to authorize placing this measure on the General Election in November of 2016, authorize rebuttals, direct the City Attorney to prepare an impartial analysis, approve the ballot question and authorize City Council, or the members thereof, to file an argument against the measure. These Resolutions would also seek consolidation with the Board of Supervisors of Los Angeles County to submit the Initiative Measure to the voters at the upcoming General Election on November 8, 2016. The Council is also asked to appropriate funds for the Consolidated Special Election.




3.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS APPROVING AN AMENDED AND RESTATED EXECUTIVE EMPLOYEE COMPENSATION PLAN FOR DEPARTMENT DIRECTORS, ASSISTANT DEPARTMENT DIRECTORS AND SENIOR MANAGEMENT EMPLOYEES.

Comment: The proposed amendment facilitates the reorganization and consolidation of responsibilities of the Capital Assets, Public Works Services, and Policy and Management Departments.  This change results in new roles, responsibilities and titles for certain positions and reduces the number of Executive Level positions by one.



H.
COMMISSION SYNOPSIS

1.
PUBLIC WORKS COMMISSION - Special Meeting of June 2, 2016
FINE ART COMMISSION - Regular Meeting of June 16, 2016
PLANNING COMMISSION - Special Meeting of June 30, 2016
CHARITABLE SOLICITATIONS COMISSION - Regular Meeting of July 13, 2016




I.
OTHER BUSINESS



J.
ADJOURNMENT

The next City Council meeting will be held on August 16, 2016.
 

This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable. This program will be rebroadcast on Wednesday, July 20 at 8pm, and Friday, July 22, 2016 at 3pm.
City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.