A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

AGENDA

CITY COUNCIL REGULAR MEETING

October 18, 2016

7:00 PM
 
 
 
PLEDGE OF ALLEGIANCE



A.
ROLL CALL



B.
PRESENTATIONS

1.
PRESENTATION – The Wallis Education Program

2.
RECOGNITION – Donna Goldstein Day (October 19, 2016)

3.
TEXT BH – Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.



C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS



D.
CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of September 20, 2016.
Demands Paid

2.
REVIEW OF BUDGETED DEMANDS PAID, report dated September 24 – October 7, 2016.


3.
PAYROLL DISBURSEMENT REPORT, report dated October 18, 2016.
Other Business


ORDINANCE OF THE CITY OF BEVERLY HILLS:

None
 

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

None
 

APPROVAL OF:

4.
AN AGREEMENT WITH MARTIN & CHAPMAN CO. FOR ELECTION SERVICES AND SUPPLIES FOR THE MARCH 7, 2017 GENERAL ELECTION; AND

APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $101,000 TO MARTIN & CHAPMAN CO. FOR ELECTION SERVICES AND SUPPLIES.

Comment: Provides for election services and supplies needed to conduct the General Municipal Election on March 7, 2017. This agreement covers the entire 2017 municipal election if the City conducts a standalone election. If the City consolidates the election with Los Angeles County, Martin & Chapman Co. will be paid for the services rendered.

5.
AGREEMENT WITH FIELDMAN, ROLAPP & ASSOCIATES FOR  FINANCIAL ADVISORY SERVICES; AND 

APPROVAL TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $75,000; 

APPROPRIATION OF $75,000 FROM THE AVAILABLE GENERAL FUND BALANCE FOR BOND FINANCING ADVISORY SERVICES.

Comment: Staff recommends that the City Council approve the agreement and purchase order with Fieldman, Rolapp & Associates for bond financing advisory services for a term of three years with two one-year options to extend services. These services would be used should the City Council decide to use bond financing to pay for projects such as those included in the Water Enterprise Plan.

6.
AMENDMENT NO. 1 TO AN AGREEMENT WITH BOB MURRAY & ASSOCIATES FOR EXECUTIVE PERSONNEL RECRUITMENT SERVICES; AND,

APPROVAL OF A CHANGE ORDER IN THE AMOUNT OF $30,000 TO THE PURCHASE ORDER FOR A NOT-TO-EXCEED AMOUNT OF $72,000.

Comment: Staff recommends that the City Council approve the Amendment No. 1 with Bob Murray & Associates and purchase order change order in the amount of $30,000 for a total not to exceed amount of $72,000. The additional consideration of $30,000 will cover the costs for the recruitment of the Deputy City Manager position.

7.
AMENDMENT NO. 1 TO AN AGREEMENT WITH BAUER COMPRESSORS INC. TO FURNISH LABOR AND MATERIALS FOR AN AIR COMPRESSOR AND COMPONENTS FOR THE BEVERLY HILLS FIRE DEPARTMENT.

Comment: Staff recommends that the City Council approve the amendment with Bauer Compressors Inc. to remove the Professional Liability Insurance requirement from Agreement #344-16.

8.
AMENDMENT NO. 1 TO AN AGREEMENT WITH LINDMARK ENGINEERING TO PROVIDE ENVIRONMENTAL SERVICES TO INCLUDE A HAZWOPER 40-HOUR TRAINED PROFESSIONAL, AIR AND WEATHER STATION MONITORING SERVICES FOR MAINTENANCE WORK AT PARCELS 12 AND 13; AND

APPROVAL OF A CHANGE ORDER IN THE AMOUNT OF $38,879 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $82,073.

Comment: Staff recommends the City Council approve the subject Amendment No. 1 with Lindmark Engineering for Environmental Services to be provided under the Phase II of the Parcels 12 and 13 maintenance program, increasing the not-to-exceed contract amount and corresponding purchase order from $43,194 to $82,073.

9.
AMENDMENT NO. 4 TO AN AGREEMENT WITH GLADWELL GOVERNMENTAL SERVICES, INC. FOR CONSULTING SERVICES RELATED TO THE CITY'S ENGINEERING/PUBLIC WORKS RECORDS MANAGEMENT PROGRAM AND RELATED SERVICES; AND

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $3,500 FOR A TOTAL NOT-TO-EXCEED PURCHASE ORDER AMOUNT OF $271,620.

Comment: Staff recommends approval of Amendment No. 4 for consulting services related to the City's Engineering/Public Works records management program related to permanent City infrastructure records and a change purchase order for $3,500 for a total amount of $271,620.

10.
A BLANKET PURCHASE ORDER TO MV TRANSPORTATION, INC. FOR A NOT-TO-EXCEED AMOUNT OF $750,169 FOR MANAGEMENT, OPERATIONS, AND MAINTENANCE OF THE CITY'S SENIOR TRANSIT SERVICES FOR FISCAL YEAR 2016-17; AND 

APPROVAL OF A BLANKET PURCHASE ORDER TO KEOLIS TRANSIT AMERICA FOR A NOT-TO-EXCEED AMOUNT OF $160,001 FOR ADMINISTRATION OF THE CITY'S TAXI SUBSIDY PROGRAM FOR FISCAL YEAR 2016-17

Comment: This is an administrative update. These services are fully funded by Proposition A and Proposition C local return transportation grant funds.

11.
A PURCHASE ORDER TO LONG BEACH BMW MOTORCYCLES FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $93,283.05 FOR PURCHASE OF THREE (3) BMW POLICE MOTORCYCLES.

Comment: Staff recommends that the City Council (1) waive the bidding requirements as the City is utilizing the LA County Sheriff's Department bid process, and (2) approve a purchase order in the amount of $93,283.05 to Long Beach BMW Motorcycles for the purchase of specified motorcycles.

12.
A PURCHASE ORDER TO LOS ANGELES TRUCK CENTER, LLC DBA LOS ANGELES FREIGHTLINER FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $291,016.45 FOR PURCHASE OF ONE (1) CNG FUELED REAR LOADER REFUSE COLLECTION VEHICLE.

Comment: Staff recommends that the City Council (1) waive the bidding requirements as the City is utilizing the City of Santa Monica Procurement Section purchasing contract, and (2) approve a purchase order in the amount of $291,016.45 to Los Angeles Truck Center, LLC dba Los Angeles Freightliner for the purchase of specified refuse collection vehicle.

13.
ACCEPTANCE OF THE CONTRACT WORK FOR THE INSTALLATION OF THE EXTERIOR STAIRS AND STRUCTURAL REPAIRS OF ROOF TRUSSESS, AND RAFTERS AT 239 S. BEVERLY DRIVE BY WILCOX CONSTRUCTION, INC. FOR THE FINAL CONTRACT AMOUNT OF $173,166.88; AND 

AUTHORIZATION OF THE CITY CLERK TO RECORD NOTICE OF COMPLETION.

Comment: Staff recommends the City Council to accept work at 239 S. Beverly Drive for the installation of exterior stairs and structural repairs of roof trusses and to authorize the City Clerk to record a Notice of Completion.



E.
PUBLIC HEARING 


TO SET:

None
 

TO CONSIDER:

1.
RESCHEDULE THE PUBLIC HEARING DATE FOR THE PROPOSED WATER SUPPLY FEE.

Comment: The public hearing for this item is being rescheduled to November 15, 2016, and the item will not be heard on October 18, 2016.



F.
CONTINUED AND NEW BUSINESS

1.
NORTH SANTA MONICA BOULEVARD RECONSTRUCTION PROJECT.

Comment: Staff will present to City Council the work plan based on the community input to start construction in January 2017. Work plan includes, project sequencing and phasing and residential and business traffic management.

2.
A. REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO DIRECT THE REGISTRAR-RECORDER/COUNTY CLERK TO ADMINISTER, MANAGE AND OVERSEE THE CITY OF BEVERLY HILLS' REGULAR MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017; AND REQUEST FOR CONSOLIDATION OF THE REGULAR MUNICIPAL ELECTION WITH ANY COUNTYWIDE ELECTION HELD ON MARCH 7, 2017;

B. ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES' STATEMENTS SUBMITTED TO THE VOTERS AT THE REGULAR MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017

C. CALLING AND GIVING NOTICE OF THE HOLDING OF A REGULAR MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES;

D. CONSENTING TO AN ELECTION CONSOLIDATION WITH THE CITY OF LOS ANGELES, INCLUDING THE LOS ANGELES COMMUNITY COLLEGE DISTRICT AND ORDERING THAT THE THREE (3) SEATS ON THE BOARD OF TRUSTEES OF THE LOS ANGELES COMMUNITY COLLEGE DISTRICT APPEAR ON THE BALLOT OF THE REGULAR MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017;

E. REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO DIRECT THE COUNTY REGISTRAR/RECORDER TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A REGULAR MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017.

Comment: This item requests the adoption of resolutions relating to the conduct of the March 7, 2017 Regular Municipal Election.



G.
COMMISSION SYNOPSIS

1.
RECREATION AND PARKS COMMISSION - Regular Meeting of August 23, 2016 
ARCHITECTURAL COMMISSION - Regular Meeting of September 21, 2016
CHARITABLE SOLICITATIONS COMMISSION - Special Meeting of October 11, 2016




H.
OTHER BUSINESS



I.
ADJOURNMENT

The next City Council meeting will be held on November 1, 2016.
 

This meeting will be broadcast on live television, gavel to gavel, on CITY OF BEVERLY HILLS MUNICIPAL GOVERNMENT television access Channel BHTV10 Time Warner Cable.
This program will be rebroadcast on Wednesday, October 19, 2016 at 8pm,
and Friday, October 21, 2016 at 3pm.

City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org.