A detailed City Council packet is available for review in the Library
 and City Clerk’s Office.
 

CITY OF BEVERLY HILLS

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

AGENDA

JOINT MEETING OF THE CITY COUNCIL AND PARKING AUTHORITY

February 21, 2017

7:00 PM
 
 
 
PLEDGE OF ALLEGIANCE



A.
ROLL CALLS



B.
PRESENTATIONS

1.
PRESENTATION to Former Mayors Steve Webb and Jimmy Delshad

2.
PRESENTATION – Nowruz Celebration

3.
RECOGNITION of Mayor Tom Tait from the City of Anaheim on the successful establishment of his City of Kindness initiative

4.
RECOGNITION for the Family of Lt. Hadar Goldin

5.
TEXT BH - Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.



C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS



D.
PARKING AUTHORITY CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

1.
CONSIDERATION OF THE MINUTES of the Parking Authority Meeting of December 6, 2016.
Other Business

2.
AGREEMENT WITH THE SCHAFFEL GROUP, INC., FOR BROKERAGE SERVICES FOR THE ACQUISITION OF REAL PROPERTY.

Comment: Staff recommends approval of a broker services agreement with The Schaffel Group, Inc., to assist the Parking Authority with potential acquisition of real property. This continues broker services initially approved by the Parking Authority on June 21, 2016



E.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

None
 

Demands Paid

1.
REVIEW OF BUDGETED DEMANDS PAID, report dated January 28 – February 10, 2017.


2.
PAYROLL DISBURSEMENT REPORT, report dated February 21, 2017.
Other Business


ORDINANCE OF THE CITY OF BEVERLY HILLS:

3.
AMENDING CHAPTER 5 OF THE BEVERLY HILLS MUNICIPAL CODE TO ADOPT STRICTER SMOKING REGULATIONS. First Reading – For Introduction.

Comment: This ordinance extends smoking regulations surrounding open air dining to twenty feet (20’) and prohibits smoking in the public right-of-way, which would include public sidewalks and alleyways. Areas of strengthening and expanding current smoking regulations are ultimately to be determined during the February 21, 2017 City Council Study Session meeting.

4.
REAUTHORIZING THE CITY’S PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS SUPPORT FEE.  Second Reading – For Adoption.

Comment: The Public, Educational, and Governmental (“PEG”) Access Support Fee will expire on March 30, 2017. This is a 1% fee charged to the cable provider.  The City needs to reauthorize the fee in order to ensure that the fee continues uninterrupted. 

5.
AN URGENCY ORDINANCE APPOINTING CRAIG CORMAN TO THE PLANNING COMMISSION FOR THE REMAINDER OF COMMISSIONER FISHER’S TERM IF COMMISSIONER FISHER IS ELECTED TO THE OFFICE OF CITY TREASURER.

Comment: This proposed urgency ordinance appoints Craig Corman to the Planning Commission through December 31, 2017 while the City Council conducts the recruitment process for the January 1, 2018 appointment.


RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

None
 

APPROVAL OF:

6.
PURCHASE OF GENERAL LIABILITY INSURANCE AND APPROPRIATION OF FUNDS FROM THE GENERAL LIABILITY INSURANCE FUND AVAILABLE BALANCE.

Comment: Staff recommends that the City Council approve the purchase of general liability insurance in the amount of $1,373,567; and appropriate $1,373,567 from the General Liability Fund available balance for the renewal term of the policy.

7.
AN AGREEMENT WITH PRO SOUND CA, INC. FOR CITY HALL AUDIO/VISUAL AND TELEVISION PRODUCTION SYSTEM IMPROVEMENTS; AND

APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $195,000 FOR THE CONTRACT WORK INCLUDING CONTINGENCY.

Comment: Staff recommends the City Council award a contract related to Bid No. 16-31 to most qualified bidder Pro Sound CA, Inc., approve an Agreement between the City and Pro Sound CA, Inc. for Audio Visual Television Production system improvements, and authorize a purchase order in an amount not to exceed $195,000 for the system and related services.

8.
A. AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 WITH TRENCH SHORING COMPANY FOR CITYWIDE AS-NEEDED RENTAL OF K-RAILS AND RELATED SERVICES; AND

B. APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $15,000 WITH TRENCH SHORING COMPANY FOR TOTAL NOT TO EXCEED AMOUNT OF $65,000; AND

C. AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH TRAFFIC MANAGEMENT, INC. FOR CITYWIDE AS-NEEDED RENTAL OF K-RAILS AND RELATED SERVICES; AND

D. APPROVAL OF A PURCHASE ORDER WITH TRAFFIC MANAGEMENT, INC. FOR TOTAL NOT TO EXCEED AMOUNT OF $65,000; AND

E. AUTHORIZE AN ANNUAL APPROPRIATION IN THE AMOUNT OF $130,000 FROM THE GENERAL FUND.

Comment: This is a request for City Council to authorize the City Manager to execute Amendment No. 1 with Trench Shoring Company and an Agreement with vendor Traffic Management, Inc. for Citywide as-needed rental of K-rail and related services for a three year term, and City Council approval for the corresponding Purchase Orders and an appropriation of $130,000 from the General Fund.

9.
AMENDMENT NO. 2 TO AN AGREEMENT WITH DMS FACILITY SERVICES, LLC FOR MECHANICAL-ELECTRICAL SERVICES; FIRE AND LIFE SAFETY; HEATING, VENTILATING, AND AIR CONDITIONING SYSTEMS (HVAC); AND

APPROVAL OF A CHANGE PURCHASE ORDER TO DMS FACILITY SERVICES, LLC IN THE AMOUNT OF $196,227 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $637,755.

Comment: Staff recommends approval of Amendment No. 2 with DMS Facility Services for extension of contractual services for four additional months through the end of Fiscal Year 2016/2017 while the bid for a new contract, currently posted and underway, is finalized and new contract is executed.

10.
AMENDMENT NO. 2 TO AN AGREEMENT WITH JLEE ENGINEERING, INC. TO PROVIDE PLAN REVIEW SERVICES AND OTHER AS-NEEDED CONSULTING SERVICES; AND,

APPROVAL OF CHANGE PURCHASE ORDERS TO JLEE ENGINEERING, INC. IN THE AMOUNTS OF $100,000 AND $200,000 FOR A TOTAL PURCHASE ORDER AMOUNT OF $1,000,000 FOR THE SERVICES DESCRIBED FOR FISCAL YEAR 2016-17.

Comment: With the anticipated increase in development plan reviews, this amendment will allow JLee Engineering, Inc. to continue its plan review consulting services for rest of FY2016-17. The additional cost to perform these services will be from the Council-approved budget for Community Development Department, $100,000 of which is offset by plan check revenues and $200,000 from project applicants.

11.
AMENDMENT NO. 2 TO AN AGREEMENT WITH STEGEMAN AND KASTNER, INC. FOR CONSTRUCTION OVERSIGHT COORDINATION CONSULTING SERVICES FOR THE 9850 WILSHIRE BOULEVARD (FORMERLY 9876 WILSHIRE BOULEVARD) - BEVERLY HILTON REVITALIZATION PROJECT - PHASE 3 - WALDORF ASTORIA BUILD-OUT PROJECT; AND,

APPROVAL OF CHANGE PURCHASE ORDER APPROVAL TO STEGEMAN AND KASTNER, INC. IN THE AMOUNT OF $127,950 FOR A TOTAL PURCHASE ORDER AMOUNT OF $758,686 FOR PROFESSIONAL CONSULTING SERVICES.

Comment: This amendment allows Stegeman and Kastner, Inc. to continue their construction oversight coordination consulting services at the 9876 Wilshire Blvd (now known as 9850 Wilshire Blvd) project. This cost will be reimbursed by the developer with no fiscal impact to the City.

12.
AMENDMENT NO. 3 TO THE AGREEMENT WITH MLA GREEN, INC. DBA MIA LEHRER & ASSOCIATES FOR CONSULTANT DESIGN SERVICES IN CONNECTION WITH BEVERLY GARDENS PARK; AND

APPROVAL OF A PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $649,620 FOR THESE SERVICES.

Comment: Approval of an agreement with Mia Lehrer & Associates for construction administration services for 11 blocks of Beverly Gardens Park, a survey of and design services for the eastern blocks.

13.
AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, MINCO CONSTRUCTION, FOR EQUIPPING AND TRANSMISSION MAIN OF THE MAPLE YARD WATER WELLS AT CITY'S MAPLE YARD (JOB NO. 10108) WITHIN THE CITY OF BEVERLY HILLS, CALIFORNIA, IN THE AMOUNT OF $1,807,000; AND

APPROVAL OF THE PLANS AND SPECIFICATIONS THEREFOR; AND,

APPROVAL OF ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $2,168,400 TO MINCO CONSTRUCTION FOR THE PROJECT.

Comment: This Contract consists of construction of two well pumping buildings, the well control equipment for the two water wells located at City's Maple Yard and the transmission main to the City's Water Treatment Plant.

14.
ACCEPTANCE OF THE CONTRACT WORK FOR INSTALLATION OF CONTAINMENT LINER SYSTEM AT RESERVOIR 3B COLDWATER CANYON DRIVE AND CABRILLO DRIVE  BY TRAVIS AGRICULTURAL CONSTRUCTION, INC. IN THE FINAL AMOUNT OF $529,741.77; AND AUTHORIZATION OF CITY CLERK TO RECORD A NOTICE OF COMPLETION.

Comment: This project completes the installation of a high density polyethylene (HDPE) containment liner inside Cabrillo reservoir allowing the City to reuse the reservoir for non-potable water storage.  The project included repairs of damaged roof areas, new access hatch, stainless steel ladder, reservoir screens, submersible discharge pump, level indicator, inlet/outlet piping and appurtenances.

15.
A PURCHASE ORDER TO LOS ANGELES TRUCK CENTER, LLC DBA LOS ANGELES FREIGHTLINER FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $714,195.28 FOR PURCHASE OF TWO (2) COMPRESSED NATURAL GAS FUELED SOLID WASTE COLLECTION VEHICLES.

Comment: Staff recommends that the City Council waive the bidding requirements as the City is utilizing the City of Glendale procurement contract and move to approve a purchase order in the amount of $714,195.28 to Los Angeles Truck Center, LLC dba Los Angeles Freightliner for the purchase of specified Solid Waste collection vehicles.

16.
A PURCHASE ORDER TO ALTEC INDUSTRIES, INC. FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $181,351.76 FOR PURCHASE OF ONE (1) COMPRESSED NATURAL GAS (CNG) FUELED HYBRID AERIAL PLATFORM VEHICLE.

Comment: Staff recommends that the City Council waive the bidding requirements as the City is utilizing the National Joint Powers Alliance (NJPA) bid process and move to approve a purchase order in the amount of $181,351.76 to Altec Industries, Inc. for the purchase of specified CNG Hybrid Aerial Platform vehicle.



F.
PUBLIC HEARING


TO SET:

None
 

TO CONSIDER:

None
 


G.
CONTINUED AND NEW BUSINESS

1.
A. MEMORANDUM OF AGREEMENT FOR THE LA CIENEGA STATION AND TUNNEL CONSTRUCTION OF THE PURPLE LINE EXTENSION PROJECT - SEGMENT 1 BETWEEN THE CITY OF BEVERLY HILLS AND THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO), INCLUDING CONTRACT OF SALE FOR THE ACQUISITION OF PARCEL W-2307 LOCATED AT GALE DRIVE AND WILSHIRE BOULEVARD FROM METRO AND GRANTING A TEMPORARY CONSTRUCTION EASEMENT TO METRO FOR PARCEL W-2307

B. APPROPRIATION OF $10 MILLION EARMARKED FOR PROPERTY ACQUISITION IN THE GENERAL FUND AND AN ADDITIONAL $5.845 MILLION FROM THE GENERAL FUND

C. PERMIT FOR THE LA CIENEGA STATION AND TUNNEL CONSTRUCTION ASSOCIATED WITH THE WESTSIDE SUBWAY EXTENSION.

Comment: Staff recommends that the City Council consider: a) approving and authorizing the Mayor to execute the Memorandum of Agreement (MOA) for the La Cienega station and tunnel construction, including the contract of sale for the City's acquisition from Metro of Parcel W-2307 located at Gale Drive and Wilshire Boulevard and the temporary construction easement to Metro for use of the parcel during subway construction; and b) authorizing staff to issue permits for the La Cienega station and tunnel construction associated with Segment 1 of the Westside Subway Extension project.

2.
A.  AN URGENCY ORDINANCE OF THE CITY OF BEVERLY HILLS AMENDING THE BEVERLY HILLS MUNICIPAL CODE TO ESTABLISH THE REQUIREMENT TO PAY RELOCATION FEES TO TENANTS WHO ARE EVICTED FROM CERTAIN APARTMENT UNITS, TO INCREASE THE AMOUNTS OF THE RELOCATION FEES THAT MUST BE PAID TO TENANTS, TO DECREASE THE 10% AMOUNT BY WHICH CERTAIN RENTS CAN BE INCREASED, TO ESTABLISH A RENT INCREASE APPLICATION PROCESS, TO REQUIRE A REGISTRATION OF RENTAL UNITS, TO REPEAL ORDINANCE NO. 17-O-2725 AND DECLARING THE URGENCY THEREOF; AND

B. AN ORDINANCE OF THE CITY OF BEVERLY HILLS AMENDING THE BEVERLY HILLS MUNICIPAL CODE TO ESTABLISH THE REQUIREMENT TO PAY RELOCATION FEES TO TENANTS WHO ARE EVICTED FROM CERTAIN APARTMENT UNITS, TO INCREASE THE AMOUNTS OF THE RELOCATION FEES THAT MUST BE PAID TO TENANTS, TO DECREASE THE 10%  AMOUNT BY WHICH CERTAIN RENTS CAN BE INCREASED, TO ESTABLISH A RENT INCREASE APPLICATION PROCESS, TO REQUIRE A REGISTRATION OF RENTAL UNITS, AND TO REPEAL ORDINANCE NO. 17-O-2725  First Reading - For Adoption.

Comment: The urgency and regular ordinances provide an interim solution while a full framework for an updated rent stabilization program is developed. The interim process includes establishing a rent maximum of three percent or the Consumer Price Index, whichever is greater, an optional administrative process for establishing a different rent, justification of the proposed relocation fees, the completion of a housing stock database and the development of a registration process.










H.
COMMISSION SYNOPSIS

1.
TRAFFIC AND PARKING COMMISSION - Regular Meeting of February 2, 2017
DESIGN REVIEW COMMISSION - Regular Meeting of February 2, 2017
HUMAN RELATIONS COMMISSION - Special Meeting of February 3, 2017
RECREATION AND PARKS COMMISSION  - Special Meeting of February 6, 2017
PLANNING COMMISSION - Regular Meeting of February 9, 2017
HEALTH AND SAFETY COMMISSION - Special Meeting of February 9, 2017




I.
OTHER BUSINESS



J.
ADJOURNMENT

The next regular City Council meeting is currently scheduled for April 4, 2017.
 

This meeting will be broadcast live, gavel to gavel, on CITY OF BEVERLY HILLS Municipal Government access BHTV Channel 10 on Spectrum Cable. This program will be rebroadcast on Wednesday, February 22, 2017 at 8pm, and Friday, February 24, 2017 at 3pm.

City Council meetings are also now available via live webcast through the City's website at www.beverlyhills.org/live.