A detailed City Council packet is available for review in the Library and City Clerk's Office.

   
In accordance with the Americans with Disabilities Act, the Council Chamber is wheelchair accessible and is equipped with audio equipment for the hearing impaired. If you need special assistance to attend this meeting, please call the City Clerk's Office at (310) 285-2400 or TTY (310) 285-6881. Please notify the City Clerk's Office at least forty-eight (48) hours prior to the meeting if you require captioning service so that reasonable arrangements can be made.



CITY OF BEVERLY HILLS

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

AGENDA

CITY COUNCIL ADJOURNED AND PARKING AUTHORITY JOINT MEETING

June 13, 2017

7:00 PM*
 
 
 
PLEDGE OF ALLEGIANCE



A.
ROLL CALLS



B.
PRESENTATIONS

1.
CERTIFICATES OF APPOINTMENT 
- Public Works Commission - Joshua L. Greer
- Recreation and Parks Commission - Julian Javor

2.
RECOGNITION OF RETIRING FOUNDATION BOARDMEMBER AND COMMISSIONER 
- Community Charitable Foundation - Kathleen Rothner
- Design Review Commission - Ilene Nathan

3.
PROCLAMATION for Theatre Forty

4.
PROCLAMATION Celebrating United States Army’s 242nd Birthday – The U.S. Army is celebrating its 242nd Birthday on June 14, 2017. This proclamation is in honor of the Army Veterans, their families, friends and neighbors residing in their city.

5.
RECOGNITION to the co-hosts and co-chairs of the Burberry event for the funds raised for Beverly Gardens Park.

6.
60-SECOND BUSINESS SHOUT-OUT – Burberry

7.
TEXT BH – Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.



C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS



D.
PARKING AUTHORITY CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

1.
CONSIDERATION OF THE MINUTES of the Parking Authority Meeting of May 16, 2017.
Other Business


APPROVAL OF:

2.
AMENDMENT TO BROKER AGREEMENT WITH NEWMARK OF SOUTHERN CALIFORNIA, INC., FOR BROKERAGE SERVICES FOR THE LEASE OF REAL PROPERTY AT 430 N. CAMDEN DRIVE.

Comment: Staff recommends approval of a broker services agreement with Newmark of Southern California, Inc., to assist the Parking Authority with lease of real property at 430 N. Camden Drive. This continues brokerage services initially approved by the Parking Authority on July 19, 2016.



E.
PARKING AUTHORITY CONTINUED AND NEW BUSINESS

1.
RESOLUTION OF THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS APPROVING THE OPERATING BUDGET AND FINANCIAL POLICIES FOR THE 2017/18 FISCAL YEAR AND APPROPRIATING FUNDS THEREFOR.

Comment: It is recommended that the Board of Directors adopt the resolution approving the Fiscal Year 2017/18 Operating Budget and Financial Policies for the Parking Authority.



F.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Adjourned Study Session of April 20, 2017.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of May 16, 2017.
Demands Paid

3.
REVIEW OF BUDGETED DEMANDS PAID, report dated May 6, 2017 – June 2, 2017.


4.
PAYROLL DISBURSEMENT REPORT, report dated June 13, 2017.
Other Business


ORDINANCE OF THE CITY OF BEVERLY HILLS:

None
 

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

None
 

APPROVAL OF:

5.
RECREATION AND PARKS COMMISSION APPOINTMENT (JUDIE FENTON).

Comment: Appoints Judie Fenton to the Recreation and Parks Commission for an initial two-year term.

6.
WAIVE FEES FOR USE OF THE MUNICIPAL GALLERY FOR A TECHNOLOGY AND TRANSPORTATION FORUM HOSTED BY THE WESTSIDE CITIES COUNCIL OF GOVERNMENTS AND ARUP.

Comment: Staff recommends City Council waive the fees for use of the Municipal Gallery for a free public forum on Technology and Transportation. This forum is scheduled to occur on June 19, 2017 and will discuss the evolving role of technology and transportation in cities and how autonomous vehicles may affect different segments of the community, including seniors and the disabled.

7.
BEVERLY HILLS HISTORICAL SOCIETY PROJECT, PLACING SMALL INFORMATIONAL SIGNS IN BEVERLY GARDENS AND WILL ROGERS PARK.

Comment: The Beverly Hills Historical Society has requested the ability to place small signs in Beverly Gardens and Will Rogers Parks which will contain QR codes that link visitors to historical information about different features in both parks.

8.
BEVERLY HILLS INTERNATIONAL MUSIC FESTIVAL CO-SPONSORSHIP REQUEST TO USE GREYSTONE MANSION.

Comment: Staff recommends that the City Council waive the fees for use of Greystone by the Beverly Hills International Music Festival (BHIMF) to provide two classical music concerts.

9.
AN AGREEMENT WITH BRIT WEST SOCCER, INC FOR YOUTH SPORTS CAMP AND CLASS INSTRUCTION SERVICES THROUGH THE CITY'S COMMUNITY SERVICES DEPARTMENT; AND

APPROVAL OF A PURCHASE ORDER IN THE NOT TO EXCEED AMOUNT OF $88,000 FOR THE 2017/18 FISCAL YEAR.

Comment: Staff recommends that the City Council approve the agreement with Brit West Soccer, Inc. for youth sports camp and class instruction, and approval of a Purchase Order in a not to exceed amount of $88,000 for fiscal year 2017-18.

10.
AMENDMENT NO. 1 TO AN AGREEMENT WITH ARCHER NORRIS, PLC FOR LITIGATION SERVICES.

Comment: The City entered into an Agreement with Archer Norris, PLC for litigation services and desires to amend the compensation provision of the Agreement to add an hourly rate for paralegal services.

11.
AMENDMENT NO. 1 TO AN AGREEMENT WITH THE BEVERLY HILLS CONFERENCE AND VISITORS BUREAU FOR PROMOTION OF THE CITY FOR FISCAL YEAR 2016-2017;

AND APPROVAL OF A CHANGE PURCHASE ORDER IN A NOT TO EXCEED AMOUNT OF $525,000 TO THE BEVERLY HILLS CONFERENCE AND VISITORS BUREAU FOR THESE SERVICES;

AND APPROVAL OF CARRYOVER FUNDING TO BE ALLOCATED INTO THE BEVERLY HILLS CONFERENCE AND VISITORS BUREAU WORK PLAN FOR FISCAL YEAR 2017-2018

Comment: Staff recommends approval of Amendment No. 1 with the Beverly Hills Conference and Visitors Bureau for the August 2017 Summer Program.

12.
AMENDMENT NO. 2 TO AN AGREEMENT BY AND BETWEEN THE CITY OF BEVERLY HILLS AND RODEO DRIVE, INC. FOR FISCAL YEAR 2016-2017 MARKETING AND SPECIAL EVENTS

AND APPROVAL OF CARRYOVER FUNDING TO BE ALLOCATED INTO THE RODEO DRIVE, INC. WORK PLAN FOR FISCAL YEAR 2017/2018 FOR THE CITY'S B.O.L.D. INITIATIVE IN AUGUST 2017.

Comment: Staff recommends approval of Amendment No. 2 with Rodeo Drive, Inc. for the August 2017 Summer Program.

13.
AMENDMENT NO. 2 TO AN AGREEMENT WITH LINER LLP, FOR SPECIAL COUNSEL SERVICES RELATED TO CERTAIN LITIGATION MATTERS.

Comment: It is recommended that the City Council approve an amendment to an agreement with Liner LLP for special counsel services related to certain insurance coverage, including litigation matters. 

14.
AMENDMENT NO. 2 TO AN AGREEMENT WITH ITERIS, INC. FOR AS-NEEDED TRAFFIC CONSULTING SERVICES, AND;

APPROVAL OF A CHANGE ORDER IN THE AMOUNT OF $50,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $100,000.

Comment: This amendment will allow Iteris Inc. to continue providing as-needed traffic consultant services through Fiscal Year 2017-18. The cost to fund these services will be from the Council-approved operations budget of the Community Development Department and capital improvement program fund balance.

15.
AMENDMENT NO. 2 TO AN AGREEMENT WITH LINDMARK ENGINEERING TO PROVIDE ENVIRONMENTAL SERVICES TO INCLUDE A HAZWOPER 40-HOUR TRAINED PROFESSIONAL, AIR AND WEATHER STATION MONITORING SERVICES FOR MAINTENANCE WORK AT PARCELS 12 AND 13

APPROVAL OF A CHANGE ORDER IN THE AMOUNT OF $115,658 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $197,731.

Comment: Staff recommends approval of Amendment No. 2 with Lindmark Engineering for additional environmental services to be provided under the maintenance program of Parcels 12 and 13.


16.
AWARD OF A CONTRACT TO BBS CONSTRUCTION, INC., FOR THE BEVERLY GARDENS PARK RESTROOM REPLACEMENT PROJECT - BID# 17-27; AND

APPROVAL OF A CORRESPONDING CONSTRUCTION AGREEMENT IN THE NOT-TO-EXCEED AMOUNT OF $855,800; AND

APPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $855,800; AND

APPROVAL OF PLANS AND SPECIFICATIONS THEREFOR.

Comment: This report concerns demolition of the existing restroom building at Block 13 of the Beverly Gardens Park and construction of a new restroom building at the same location.



G.
CITY COUNCIL PUBLIC HEARING


TO SET:

None
 

TO CONSIDER:

1.
APPROVAL OF A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS APPROVING A MEMORANDUM OF UNDERSTANDING FOR THE FORMATION OF THE SANTA MONICA BASIN GROUNDWATER SUSTAINABILITY AGENCY.

Comment: A public hearing will be held to consider an MOU between the City of Santa Monica, City of Beverly Hills, and other stakeholders to consider the formation of a Groundwater Sustainability Agency (GSA).



H.
CITY COUNCIL CONTINUED AND NEW BUSINESS

1.
RENT STABILIZATION PROGRAM IMPLEMENTATION UPDATES.

Comment: Staff recommends Council approval of the Ad Hoc recommendation of facilitator for tenant-landlord discussions and will provide an updated schedule of information sessions, facilitated discussions, and initiation of registry.

2.
CITY COUNCIL CONSIDERATION AND ADOPTION OF FY 2017/18 BUDGET 

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2017/2018; AND,

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS APPROVING THE OPERATING BUDGET AND FINANCIAL POLICIES FOR THE 2017/2018 FISCAL YEAR AND APPROPRIATING FUNDS THEREFOR; AND 

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE 2017/2018 FISCAL YEAR AND APPROPRIATING FUNDS THEREFOR.

Comment: It is recommended that the City Council adopt the resolutions approving the Annual Appropriations Limit, Operating Budget and Financial Policies, and the Capital Improvement Program Budget for the 2017/2018 Fiscal Year.

3.
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BEVERLY HILLS AND THE BEVERLY HILLS POLICE MANAGEMENT ASSOCIATION.

Comment: The memorandum of understanding with the Beverly Hills Police Management Association expired on October 6, 2016. Negotiations have concluded and the process required by Title 2, Chapter 5 Article 5 of the Beverly Hills Municipal Code for adopting a memorandum of understanding has been completed.

4.
A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS FOR TERMINATION OF PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS FOR THE BEVERLY HILLS POLICE MANAGEMENT ASSOCIATION.

Comment: Approval of a resolution to be filed with CalPERS to eliminate the Employer Paid Member Contributions (EPMC) for the Police Management Association per the recently negotiated Memorandum of Understanding.

5.
APPROVAL OF SALARY SCHEDULE.

Comment: In order to formalize the negotiated increases for the Beverly Hills Police Management Association (subject to approval of the Memorandum of Understanding at this Council Meeting), this is a request for approval of the formal salary schedules for all City classifications.



I.
COMMISSION SYNOPSIS

1.
DESIGN REVIEW COMMISSION - Regular Meeting of May 4, 2017
TRAFFIC AND PARKING COMMISSION - Special Meeting of May 10, 2017
PUBLIC WORKS COMMISSION - Regular Meeting of May 11, 2017
PLANNING COMMISSION - Regular Meeting of May 11, 2017
CHARITABLE SOLICITATIONS COMMISSION - Special Meeting of May 17, 2017
ARCHITECTURAL COMMISSION - Regular Meeting of May 17, 2017
HUMAN RELATIONS COMMISSION - Regular Meeting of May 18, 2017
FINE ART COMMISSION - Regular Meeting of May 18, 2017
RECREATION AND PARKS COMMISSION - Special Meeting of May 23, 2017
RECREATION AND PARKS COMMISSION - Regular Meeting of May 23, 2017
PLANNING COMMISSION - Regular Meeting of May 25, 2017
DESIGN REVIEW COMMISSION - Regular Meeting of June 1, 2017




J.
OTHER BUSINESS



K.
ADJOURNMENT

The next regular City Council meeting is scheduled for June 20, 2017.
 
*Time is approximate - Live City Council meeting coverage will be available via BHTV Channel 10 on Spectrum Cable and webcast live at www.beverlyhills.org/live.

To access the City Council and City Commission video archives, along with local programs and schedules, visit www.beverlyhills.org/bhtv.