A detailed City Council packet is available for review in the Library and City Clerk's Office.

   
In accordance with the Americans with Disabilities Act, the Council Chamber is wheelchair accessible and is equipped with audio equipment for the hearing impaired. If you need special assistance to attend this meeting, please call the City Clerk's Office at (310) 285-2400 or TTY (310) 285-6881. Please notify the City Clerk's Office at least forty-eight (48) hours prior to the meeting if you require captioning service so that reasonable arrangements can be made.



CITY OF BEVERLY HILLS

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

AGENDA

CITY COUNCIL REGULAR MEETING

October 3, 2017

7:00 PM*
 
 
 
PLEDGE OF ALLEGIANCE



A.
ROLL CALL



B.
PRESENTATIONS

1.
RECOGNITION – Former Mayor Linda Briskman

2.
PROCLAMATION – October is Civility Month

3.
60-SECOND BUSINESS SHOUT-OUT – Giuseppe Franco Salon

4.
TEXT BH – Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.



C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER 
* National Preparedness Month and The Great ShakeOut - Meena Janmohamed, Emergency Management Analyst

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS



D.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of September 5, 2017.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of September 5, 2017.
Demands Paid

3.
REVIEW OF BUDGETED DEMANDS PAID, report dated September 9 – 22, 2017.


4.
PAYROLL DISBURSEMENT REPORT, report dated October 3, 2017.
Other Business


ORDINANCE OF THE CITY OF BEVERLY HILLS:

5.
AMENDING CHAPTER 4 OF TITLE 5 OF THE BEVERLY HILLS MUNICIPAL CODE TO REGULATE SMOKING IN MULTI-UNIT RESIDENCES AND COMMON INTEREST DEVELOPMENTS. Second Reading - For Adoption.

Comment: The proposed ordinance would restrict smoking in multi-unit housing. The proposed ordinance has been recommended by the Health and Safety Commission.

6.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING CHARITABLE SOLICITATIONS.  Second Reading – For Adoption.

Comment:  The proposed Ordinance would clarify definitions, procedures and responsibilities as it relates to charitable solicitations.

7.
ESTABLISHING AN EXPEDITED PERMITTING PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS, AND AMENDING TITLE 9 OF THE BEVERLY HILLS MUNICIPAL CODE. Second Reading - For Adoption.

Comment: The proposed ordinance sets forth an expedited, streamlined permitting process for electric vehicle charging stations.



RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

8.
AMENDING THE FISCAL YEAR 2017-18 BUDGET TO INCORPORATE A LIST OF PROJECTS FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT.

Comment: This resolution provides a list of projects for proposed funding by the Road Repair and Accountability Act of 2017 (SB 1).  This funding is earmarked for certain projects related to transportation infrastructure improvements and safety.


APPROVAL OF:

9.
ENCROACHMENT PERMIT REQUEST FROM LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY AND THEIR CONTRACTOR FOR THE TEMPORARY INSTALLATION AND REMOVAL OF TRAFFIC CAMERAS AND NOISE MONITORING EQUIPMENT IN SECTION 2 OF THE PURPLE LINE EXTENSION PROJECT.

Comment: Unless directed otherwise, staff will issue a permit for a minor encroachment per Section 8-3-4 of the Beverly Hills Municipal Code for the short-term installation of video equipment to determine traffic counts at 8 locations and the short-term installation of sound monitoring equipment along the alignment of segment 2 of the purple line extension project prior to construction.

10.
AGREEMENT WITH TUTOR.COM FOR CONTINUED ACCESS TO LIVE ONLINE TUTORING FOR STUDENTS.

Comment: Staff recommends that City Council approve the Agreement with Tutor.com for continued online services and access to Tutor.com Learning Suite Services.

11.
AGREEMENT WITH ITERIS, INC. TO PROVIDE COMPLETE STREETS PLANNING SERVICES; AND

APPROVAL OF A PURCHASE ORDER TO ITERIS, INC. IN THE NOT TO EXCEED AMOUNT OF $149,953.

Comment: Staff recommends that the City Council approve the agreement with Iteris, Inc. for the development of the Complete Streets Plan.

12.
AGREEMENT WITH BLACK & VEATCH CORPORATION TO PROVIDE ENGINEERING SERVICES FOR STORMWATER INFILTRATION AND GROUNDWATER RECHARGE FEASIBILITY ASSESSMENT AT LA CIENEGA PARK AND FRANK FENTON FIELD AND DEVELOPMENT OF STORMWATER CAPITAL IMPROVEMENT PROGRAM - PROJECT CONCEPTS FOR STORMWATER COMPLIANCE; AND

APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $486,630 TO BLACK & VEATCH CORPORATION.

Comment: This is a professional services agreement to perform the feasibility assessment of stormwater infiltration and groundwater recharge at La Cienega Park and Frank Fenton Field and to develop a stormwater CIP program for regulatory compliance

13.
AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR ALLEY TREE TRIMMING AND WEED ABATEMENT MAINTENANCE SERVICES; AND 

AUTHORIZE THE CITY MANAGER TO APPROVE THE PURCHASE ORDERS IN THE NOT TO EXCEED AMOUNT OF $938,000 FOR THE TERM OF THE AGREEMENT.

Comment: This agreement is to maintain alley clearance for Public Works and Fire Emergency vehicles operating in the alleyways throughout the City.

14.
AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO AN AGREEMENT WITH UTOPIA WORLDWIDE, INC. FOR HOLIDAY DÉCOR AND PROGRAM MANAGEMENT AND 

AUTHORIZE THE CITY MANAGER TO EXECUTE A CHANGE PURCHASE ORDER NOT TO EXCEED THE AGREED UPON AMOUNT FOR AMENDMENT NO. 1.

Comment: Staff will execute Amendment No. 1 for Utopia Worldwide, Inc. for holiday décor in the not exceed amount based on City Council direction from the October 3, 2017 Study Session. This item will add holiday lighting elements to La Cienega and Robertson.

15.
AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO AN AGREEMENT WITH SIERRA DOOR SYSTEMS, INC. FOR REPAIR AND MAINTENANCE SERVICES ON ROLL UP DOORS AND GRILLES AT CITY FACILITIES; AND 

AUTHORIZATION OF A PURCHASE ORDER TO SIERRA DOOR SYSTEMS, INC. IN THE AMOUNT OF $75,000.

Comment: This amendment increases the consideration and extends the length of the agreement.

16.
AMENDMENT NO. 1 TO AN AGREEMENT WITH CAROLLO ENGINEERS, INC. FOR CONSULTANT SERVICES RELATED TO DESALTER RAW WATER FEED WELLS; AND

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $97,376 FOR A TOTAL NOT TO EXCEED AMOUNT OF $147,376.

Comment: Staff recommends approval of Amendment No. 1 and a Change Purchase Order in the amount of $97,376 for a total not-to-exceed amount of $147,376 with Carollo Engineers for testing services associated with the Water Treatment Plant bench-scale and pilot testing work being conducted to address the Hollywood Wells water quality issues.

17.
AWARD OF A CONTRACT TO SOUTH COAST PAINTING, INC. FOR THE CIVIC CENTER EXTERIOR PAINTING, PHASE 1 - ELEVATED WALKWAYS PROJECT - BID# 17-43; AND

APPROVAL OF A CORRESPONDING CONSTRUCTION AGREEMENT IN THE NOT-TO-EXCEED AMOUNT OF $69,900; AND

APPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $76,890; AND

APPROVAL OF SPECIFICATIONS THEREFOR.

Comment: Prepare the existing substrate and paint the exterior elevated walkways at the Civic Center. This is Phase 1 of several phases to paint the exterior of the Civic Center.

18.
AWARD OF A CONTRACT TO AJ KIRKWOOD, INC., FOR THE 345 NORTH BEVERLY PARKING STRUCTURE CCTV PROJECT - BID# 17-39; AND

APPROVAL OF A CORRESPONDING CONSTRUCTION AGREEMENT IN THE NOT-TO-EXCEED AMOUNT OF $76,333; AND

APPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $83,966; AND

APPROVAL OF PLANS AND SPECIFICATIONS THEREFOR.

Comment: Installation of 35 security cameras (CCTV) and their connection to the City's Municipal Area Network (MAN) at the parking structure located at 345 North Beverly Drive.



E.
PUBLIC HEARING


TO SET:

None
 

TO CONSIDER:

1.
AN APPEAL OF THE COMMUNITY DEVELOPMENT DEPARTMENT’S INTERPRETATION REGARDING THE MUNICIPAL CODE’S BASEMENT DEFINITION.

Comment: On July 13, 2017, the Community Development Department issued a written interpretation regarding the manner in which basements are classified in single-family residential zones for the purpose of calculating allowed floor area. A timely appeal of this interpretation was filed by Mr. Benjamin Reznik. The Council will consider the appeal and the CEQA exemption determination at this hearing.





2.
AN APPEAL OF THE PLANNING COMMISSION’S DECISION DENYING A HILLSIDE R-1 PERMIT AT 1260 LAGO VISTA DRIVE TO ALLOW MORE THAN 1,500 CUBIC YARDS OF EARTH MATERIAL TO BE IMPORTED OR EXPORTED FROM A SITE IN THE HILLSIDE AREA THAT IS IMMEDIATELY ADJACENT TO A STREET THAT IS LESS THAN TWENTY FOUR FEET (24’) WIDE. THE COUNCIL WILL ALSO CONSIDER ADOPTION OF A CATEGORICAL EXEMPTION, PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.

Comment: On May 11, 2017, the Planning Commission denied a Hillside R-1 Permit to allow more than 1,500 cubic yards of earth material to be imported or exported from a site in the Hillside Area that is immediately adjacent to a street that is less than twenty four feet (24') wide. A timely appeal of the decision was filed by Mr. Benjamin Reznik. The Council will consider the appeal and the CEQA exemption determination at this hearing.











F.
CONTINUED AND NEW BUSINESS

None
 


G.
COMMISSION SYNOPSIS

1.
TRAFFIC AND PARKING COMMISSION - Regular Meeting of September 7, 2017
PLANNING COMMISSION - Regular Meeting of September 14, 2017
ARCHITECTURAL COMMISSION - Special Meeting September 20, 2017
ARCHITECTURAL COMMISSION - Regular Meeting September 20, 2017




H.
OTHER BUSINESS



I.
ADJOURNMENT

The next City Council meeting is scheduled for October 17, 2017.
 
*Time is approximate - Live City Council meeting coverage will be available via BHTV Channel 10 on Spectrum Cable and webcast live at www.beverlyhills.org/live.

To access the City Council and City Commission video archives, along with local programs and schedules, visit www.beverlyhills.org/bhtv.