A detailed City Council packet is available for review in the Library and City Clerk's Office.

   
In accordance with the Americans with Disabilities Act, the Council Chamber is wheelchair accessible and is equipped with audio equipment for the hearing impaired. If you need special assistance to attend this meeting, please call the City Clerk's Office at (310) 285-2400 or TTY (310) 285-6881. Please notify the City Clerk's Office at least forty-eight (48) hours prior to the meeting if you require captioning service so that reasonable arrangements can be made.



CITY OF BEVERLY HILLS

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

AGENDA

CITY COUNCIL REGULAR MEETING

October 17, 2017

7:00 PM*
 
 
 
PLEDGE OF ALLEGIANCE



A.
ROLL CALL



B.
PRESENTATIONS

1.
PROCLAMATION – Breast Cancer Awareness Month

2.
OCTOBER IS CIVILITY MONTH – 1) Bullying Prevention Video Contest: The video contest recognizes a Beverly Hills student for creating a video that takes action against bullying and promotes a culture of kindness and civility.  2) Embrace Civility Award: The Embrace Civility Award recognizes individuals or groups in our community who act as role models for positive civic behavior, take a stand in support of respect and responsible actions and promotes positive neighbor to neighbor relations.

3.
60-SECOND BUSINESS SHOUT-OUT – Tutto Benne

4.
TEXT BH – Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.



C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS



D.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 

MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 


Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of September 19, 2017.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of September 19, 2017.


3.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of October 3, 2017.
Demands Paid

4.
REVIEW OF BUDGETED DEMANDS PAID, report dated September 23 – October 6, 2017.


5.
PAYROLL DISBURSEMENT REPORT, report dated October 17, 2017.
Other Business


ORDINANCE OF THE CITY OF BEVERLY HILLS:

6.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING LEGISLATIVE ADVOCATES SERVING ON COMMISSIONS AND COMMITTEES. First Reading – For Introduction.

Comment: The Ordinance provides for a 2 year cooling off period before a Legislative Advocate is appointed to a commission or committee.  In addition, once appointed, a commissioner or committee member should not begin to function as a Legislative Advocate.

7.
MOVING THE DATE OF THE CITY’S GENERAL MUNICIPAL ELECTION FROM THE FIRST TUESDAY AFTER THE FIRST MONDAY IN MARCH OF ODD-NUMBERED YEARS TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN MARCH OF EVEN-NUMBERED YEARS. First Reading - For Introduction and Adoption.

Comment: Pursuant to the City Council's direction this ordinance changes the election date from March of odd-numbered years to March of even-numbered years.



RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

None
 

APPROVAL OF:

8.
AMENDMENTS TO CONFLICT OF INTEREST CODES FOR VARIOUS CITY DEPARTMENTS.

Comment: Amends various departments' Conflict of Interest Codes to reflect new positions, and position title and disclosure requirement changes.

9.
REQUEST BY FRIENDS OF GREYSTONE TO WAIVE FEES FOR USE OF GREYSTONE FOR A HOLIDAY EVENT TO BE HELD BY THE DOHENY FAMILY AND KEY STAFF.

Comment: The Friends of Greystone have been recipients of many donations from the Dohenys related to the family members who lived in the Greystone Mansion, including china, silver, furniture, paintings, etc. The Doheny family has asked for use of Greystone for their family holiday party, which will also include key staff from the El Camino office. The Friends of Greystone (FOG) ask that the rental fees be waived for this function due to the unique relationship between the Friends of Greystone and the Doheny family.

10.
AGREEMENT WITH  CLASSIC TOW, INC. DBA TIP TOP TOW SERVICE FOR POLICE AND CITY VEHICLE TOWING SERVICES, LIEN SALE PROCESSING SERVICES AND VEHICLE AUCTION SERVICES; AND  APPROVAL TO ISSUE A BLANKET PURCHASE ORDER FOR A NOT-TO-EXCEED AMOUNT OF $200,000 FOR THE SERVICES DESCRIBED ABOVE.

Comment:  Staff recommends City Council approval of a one year agreement with Classic Tow, Inc. DBA Tip Top Tow for police impound and tow services for the City of Beverly Hills and authorize a purchase order in a not to exceed amount of $200,000.

11.
AGREEMENT WITH DUNBAR ARMORED, INC. FOR ARMORED CAR SERVICES.

Comment: Staff recommends that the City Council approve the professional services agreement with Dunbar Armored, Inc. to provide armored car services for delivery of currency and checks, in a total amount not-to-exceed $84,000 for three fiscal years.

12.
AMENDMENT NO. 1 TO AN AGREEMENT WITH MARCH STUDIO INC. FOR CONSULTANT PLANNING SERVICES IN CONNECTION WITH COLDWATER CANYON PLAYGROUND REPLACEMENT AND SITE IMPROVEMENTS PROJECT; AND

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $42,500.00 TO MARCH STUDIO, INC. FOR THE WORK.

Comment: Staff recommends City Council to approve Amendment No. 1 to Agreement No. 88-16 with MARCH STUDIO, INC for additional architectural services to provide design development and construction documents for improvements to Coldwater Canyon Park and Playground; and approve an increase to the purchase order in the amount of $42,500.00 for a total purchase order amount of not to exceed $92,400.00.

13.
A. AMENDMENT NO. 2 TO AN AGREEMENT WITH PSOMAS FOR DESIGN SERVICES FOR THE NORTH SANTA MONICA BOULEVARD RECONSTRUCTION PROJECT; AND 

APPROVAL TO INCREASE THE PURCHASE ORDER TO PSOMAS FOR DESIGN SERVICES IN THE AMOUNT OF $130,000.

Comment: This is to approve Amendment No. 2 to Agreement No. 197-13 with Psomas for additional engineering services related to the reconstruction of North Santa Monica Boulevard; and approve an increase to the purchase order in the amount of $130,000.

B. A CHANGE PURCHASE ORDER IN THE AMOUNT OF $1.8M TO GRIFFITH COMPANY FOR ADDITIONAL CONSTRUCTION SERVICES RELATED TO THE NORTH SANTA MONICA BOULEVARD RECONSTRUCTION PROJECT; AND

APPROPRIATION OF $1.8M FROM THE CIP FUND NO. 0889.

Comment: This is to approve a change purchase order in the amount of $1.8M to Griffith Company to construct raised crosswalks at the unsignalized intersections between Wilshire Boulevard and Doheny Drive and appropriate $1.8M for CIP No. 0889.


14.
AMENDMENT NO. 3 TO THE AGREEMENT WITH ROY J. SHLEMON & ASSOCIATES, INC. FOR AS-NEEDED GENERAL TECHNICAL GEOLOGIC AND SEISMIC PEER REVIEW CONSULTING SERVICES. 

Comment: This amendment extends the termination date to June 30, 2018 and increases the hourly rates of the consultants' professional consulting services. Cost to perform these services has been approved as an ongoing annual expenditure in the Council-approved budget for the Community Development Department.

15.
AMENDMENT NO. 5 TO THE AGREEMENT WITH BARTEL ASSOCIATES, LLC FOR ACTUARIAL SERVICES.

Comment: This action authorizes the City of Beverly Hills, to add a nondisclosure provision to the Agreement between the City of Beverly Hills and Bartel Associates, LLC for actuarial services.

16.
A PURCHASE ORDER TO TYLER TECHNOLOGIES, INC. IN THE AMOUNT OF $72,978.50 FOR PAYMENT OF LEGACY NEW WORLD SYSTEMS CORPORATION INVOICES AND NECESSARY UPGRADES TO THE PUBLIC SAFETY COMPUTER AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM (CAD/RMS).

Comment: Staff recommends that the City Council approve a purchase order in the amount of $72,978.50 to Tyler Technologies, Inc. for payment of legacy New World Systems Corporation invoices and necessary upgrades to the Public Safety Computer Aided Dispatch and Records Management System (CAD/RMS). The amount due represents the reconciliation of contended items and required system upgrades which are now verified and completed. Old purchase orders to New World Systems are no longer valid as Tyler acquired New World at the end of 2015.



E.
PUBLIC HEARING


TO SET:

1.
HEARING DATE FOR AN APPEAL OF THE PLANNING COMMISSION’S SEPTEMBER 14, 2017 DECISION DIRECTING STAFF TO RECORD A NOTICE OF VIOLATION PURSUANT TO SUBDIVISION MAP ACT §66499.36 FOR APN 4391-028-012.

Comment:  On September 14, 2017, the Planning Commission directed staff to record a Notice of Violation pursuant to Subdivision Map Act Section §66499.36 for the property identified as APN 4391-028-012.  An appeal of this decision has been timely filed, and appeal fees have been paid.  The next step is for the City Council to set a date at a future meeting for a public hearing to consider the appeal.  It is recommended that the hearing date be set for November 21, 2017.


TO CONSIDER:

None
 


F.
CONTINUED AND NEW BUSINESS

1.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS ESTABLISHING PREFERENTIAL PARKING PERMIT ZONE "UU" ON THE 200 BLOCK OF SOUTH WILLAMAN DRIVE BETWEEN CHARLEVILLE BOULEVARD AND GREGORY WAY.

Comment: Establish a preferential parking permit zone with a daytime permit regulation of "1-Hour Parking, 8 a.m. to 6 p.m., Monday through Friday, Except by Permit".

2.
AN ORDINANCE OF THE CITY OF BEVERLY HILLS REGARDING THE VALIDITY AND EXPIRATION OF CERTAIN BUILDING PERMIT APPLICATIONS.

Comment: This proposed ordinance will require that building permit applications filed before January 1, 2017, but arguably expired, would be required to obtain their building permit prior to February 14, 2018.

3.
PERMIT REQUEST FROM LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY AND ITS CONTRACTOR TO CONDUCT GEOTECHNICAL INVESTIGATIONS FOR SECTION 2 OF THE PURPLE LINE EXTENSION PROJECT.

Comment: Request from Metro and their contractor, Tutor Perini O & G, to conduct borings to establish subsurface conditions at 13 locations along Wilshire Boulevard for the Purple Line Extension Project, Section 2.

4.
AMENDED AND RESTATED EXECUTIVE EMPLOYEE COMPENSATION PLAN FOR DEPARTMENT DIRECTORS, ASSISTANT DEPARTMENT DIRECTORS AND SENIOR MANAGEMENT EMPLOYEES.

Comment: It is recommended that the City Council approve amendments to the Executive Employee Compensation plan. Included among the proposed amendments are a cost of living increase for members of the Executive Employee Group, the addition of the previously authorized Deputy Director of Rent Stabilization position, modification to the pay for performance program, modification to the effective date for health coverage for new members of the group and clarification of the salary differential between the Deputy Fire Chief and Battalion Chief positions.

5.
APPROVAL OF SALARY SCHEDULES.

Comment: Staff is requesting approval of Citywide salary schedules reflective of salary increases authorized in Memoranda of Understanding and all position additions and changes since the most recently approved salary schedules.



G.
COMMISSION SYNOPSIS

1.
PUBLIC WORKS COMMISSION - Special Meeting of September 13, 2017 
CHARITABLE SOLICITATIONS COMMISSION - Regular Meeting of September 13, 2017
PUBLIC WORKS COMMISSION - Regular Meeting of September 14, 2017
FINE ART COMMISSION - Special Meeting of September 18, 2017
HEALTH AND SAFETY COMMISSION - Regular Meeting of September 25, 2017
RECREATION AND PARKS COMMISSION - Regular Meeting of September 26, 2017
HUMAN RELATIONS COMMISSION - Special Meeting of September 28, 2017
PLANNING COMMISSION - Special Meeting of October 2, 2017




H.
OTHER BUSINESS



I.
ADJOURNMENT

The next City Council meeting is scheduled for November 7, 2017.
 
*Time is approximate - Live City Council meeting coverage will be available via BHTV Channel 10 on Spectrum Cable and webcast live at www.beverlyhills.org/live.

To access the City Council and City Commission video archives, along with local programs and schedules, visit www.beverlyhills.org/bhtv.