A detailed City Council packet is available for review in the Library and City Clerk's Office.

   
In accordance with the Americans with Disabilities Act, the Council Chamber is wheelchair accessible and is equipped with audio equipment for the hearing impaired. If you need special assistance to attend this meeting, please call the City Clerk's Office at (310) 285-2400 or TTY (310) 285-6881. Please notify the City Clerk's Office at least forty-eight (48) hours prior to the meeting if you require captioning service so that reasonable arrangements can be made.



CITY OF BEVERLY HILLS

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

AGENDA

CITY COUNCIL REGULAR MEETING

February 20, 2018

7:00 PM*
 
 
 
PLEDGE OF ALLEGIANCE



A.
ROLL CALL



B.
PRESENTATIONS

1.
60-SECOND BUSINESS SHOUT-OUT – Anto Shirts

2.
TEXT BH – Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.



C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS



D.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of January 9, 2018.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Study Session of January 9, 2018.


3.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of February 6, 2018.
Demands Paid

4.
REVIEW OF BUDGETED DEMANDS PAID, report dated January 20 – February 2, 2018.


5.
PAYROLL DISBURSEMENT REPORT, report dated February 20, 2018.
Other Business


ORDINANCE OF THE CITY OF BEVERLY HILLS:

6.
ESTABLISHING THE FINANCE DEPARTMENT AND THE HUMAN RESOURCES DEPARTMENT AND REGARDING THE CIVIL SERVICE COMMISSION.  First Reading - For Introduction.

Comment: This ordinance will establish the Human Resources and the Finance Department in lieu of the Administrative Services Department. This ordinance will also eliminate the Civil Service Commission which has been dormant for many years.



RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

7.
IN SUPPORT OF THE “WYLAND MAYOR’S CHALLENGE FOR WATER CONSERVATION”.

Comment: Staff recommends participating in Wyland National Mayor’s Challenge for Water Conservation’s annual, nationwide competition which addresses the growing importance of educating consumers about water efficiency.  The Wyland Foundation is a California, non-profit organization that has helped children and families around the nation to rediscover the importance of healthy oceans and waterways through public art programs, classroom science education and live events.

8.
A. DECLARING THAT THE PUBLIC INTEREST AND NECESSITY REQUIRES CERTAIN WORK TO BE PERFORMED WITHOUT COMPETITIVE BIDDING PURSUANT TO PUBLIC CONTRACT CODE SECTIONS 22035 AND 22050, AND FINDING THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT; AND

B. APPROVAL OF AN APPROPRIATION IN THE AMOUNT OF $7,000,000 FROM THE GENERAL FUND; AND

C. AUTHORIZATION FOR THE CITY MANAGER IN CONJUNCTION  WITH THE CITY'S RISK MANAGER AND CITY ATTORNEY, TO EXECUTE ONE OR MORE AGREEMENTS BETWEEN THE CITY OF BEVERLY HILLS, THE BEVERLY HILLS UNIFIED SCHOOL DISTRICT, AND ARB, INC. FOR OPERATION AND ABANDONMENT SERVICES OF OIL AND GAS WELLS AT 9865 OLYMPIC BOULEVARD, AND TO PROCURE THE APPROPRIATE INSURANCES; AND

D. APPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE AMOUNT OF $7,000,000 TO ARB, INC. FOR THESE SERVICES.

Comment: After conducting an expedited Request for Proposals process, Staff recommends City Council authorize the City Manager to execute an agreement with ARB, Inc. and the Beverly Hills Unified School District . to monitor and plug/abandon oil wells on School District property located at 9865 Olympic Boulevard. Item A authorizes alternative purchasing procedures pursuant to California Public Contract Code in cases of emergency when repairs or replacements are necessary. The Council will also consider finding the project exempt from the California Environmental Quality Act. Items B, C and D would authorize a General Fund appropriation for the contract work, the City Manager to execute the Agreement, and a corresponding purchase order.





APPROVAL OF:

9.
CHARITABLE SOLICITATIONS COMMISSION APPOINTMENT (IRA M. FRIEDMAN).

Comment: Appoints Ira M. Friedman to the Charitable Solicitations Commission for an initial two-year term.

10.
CITY OF BEVERLY HILLS COMMUNITY CHARITABLE FOUNDATION APPOINTMENT (MARK N. SCHWARTZ).

Comment: Appoints Mark N. Schwartz to the City of Beverly Hills Community Charitable Foundation for an initial two-year term.

11.
ENCROACHMENT REQUEST FROM THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY FOR THE INSTALLATION OF A CONSTRUCTION ELEVATOR IN THE GALE STAGING YARD AT THE LA CIENEGA STATION AREA OF THE PURPLE LINE EXTENSION PROJECT.

Comment: Metro is requesting an encroachment in the public right-of-way to extend a portion of the sound wall at the Gale Yard on Wilshire Boulevard into the sidewalk to allow for the installation of a construction elevator.

12.
AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO EXECUTE THE MEMORANDUM OF UNDERSTANDING FOR IMPLEMENTATION OF THE SUSTAINABLE GROUNDWATER MANAGEMENT ACT IN THE UNADJUDICATED PORTION OF THE CENTRAL BASIN.

Comment: Staff recommends that the City Council authorize the Director of Public Works to execute the MOU for implementation of the Sustainable Groundwater Management Act in the unadjudicated portion of the Central Basin.

13.
AGREEMENT WITH RINCON CONSULTANTS, INC. FOR THE PREPARATION OF ENVIRONMENTAL DOCUMENTATION FOR THE PROPOSED AMENDMENTS TO THE BEVERLY HILTON SPECIFIC PLAN AT 9876 WILSHIRE BOULEVARD.

Comment: The City has received an application for an amendment to the Beverly Hilton Specific Plan to allow the construction of a single 23-story residential building in lieu of the two residential buildings previously proposed for the project site at 9876 Wilshire Boulevard. This agreement is for the preparation of environmental documentation associated with the request. The full cost of the environmental documentation will be borne by the project applicant.

14.
AGREEMENT  WITH  TIERRA WEST ADVISORS, INC. FOR COMMERCIAL REAL ESTATE CONSULTING SERVICES RELATED TO THE LEASING AND MANAGEMENT OF CITY ASSETS; AND 

AUTHORIZATION FOR THE CITY MANAGER TO APPROVE PURCHASE ORDERS FOR THE TERM OF THE AGREEMENT IN A TOTAL AMOUNT NOT TO EXCEED $150,000.

Comment: Staff recommends City Council approval of a professional services agreement in an amount not to exceed $150,000 to support the City's real estate and property management function and authorization for the City Manager to approve related purchase orders for the term of the agreement in an amount not to exceed $150,000.

15.
AMENDMENT NO. 1 TO THE AGREEMENT WITH STUDIO FLUX, INC. DBA URBAN ARCHITECTURE LAB FOR ARCHITECTURAL DESIGN AND ENGINEERING FOR THE 3RD STREET TOUR BUS STATION PHASE 1; AND

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $52,000.00 TO STUDIO FLUX DBA URBAN ARCHITECTURE LAB FOR THE WORK; AND

APPROVAL OF AN APPROPRIATION OF UNALLOCATED FUNDS IN THE AMOUNT OF $746,466.00 FROM GENERAL FUND INTO CAPITAL IMPROVEMENT PROGRAM 00215.

Comment: Staff recommends that the City Council approve the "Amendment No. 1 to the Agreement between the City of Beverly Hills and Urban Architecture Lab, for Design Services Related to the "Third Street Tour Bus Area Improvements", and approve a Change Purchase Order in the amount of $52,000.00 for design development and construction document services. The Council will also consider finding the project exempt from the California Environmental Quality Act.

16.
AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, WEBER WATER RESOURCES CA, LLC, FOR REHABILITATION OF CITY'S WATER WELLS (JOB NO. 10111) WITHIN THE CITY OF BEVERLY HILLS, CALIFORNIA, IN THE AMOUNT OF $670,909; AND

APPROVAL OF THE PLANS AND SPECIFICATIONS THEREFOR; AND

APPROVAL AND ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $771,545 TO WEBER WATER RESOURCES CA, LLC FOR THE PROJECT.

Comment: Staff recommends approval of this award of contract for the rehabilitation of the Hollywood Wells. This project is part of the City's on-going maintenance program to extend the life of the existing groundwater wells and ensure viable local groundwater supply.

17.
ACCEPTANCE OF THE CONTRACT WORK FOR THE RESTORATION OF BEVERLY GARDENS PARK WESTERN BLOCKS PHASE 2, BLOCKS 9, 13, 14, 15, 22 & 23 WITH LANDSCAPE SUPPORT SERVICES, INC. IN THE FINAL AMOUNT OF $3,037,049.27; AND 

AUTHORIZE THE CITY CLERK TO RECORD THE NOTICE OF COMPLETION.

Comment: Staff recommends that City Council move to accept the described work with Landscape Support Services and authorize the City Clerk to record the Notice of Completion.

18.
A CHANGE PURCHASE ORDER IN THE AMOUNT OF $173,470.82 TO GENERAL PUMP TO PROVIDE AS-NEEDED CITYWIDE MAINTENANCE AND REPAIR PUMPING EQUIPMENT.

Comment: Staff recommends approval of this purchase order. A contract was previously approved for General Pump to provide as-needed citywide pumping equipment maintenance and repair. This authorization enables staff to continue to utilize General Pump's services to proactively maintain critical water system equipment.

19.
THREE CHANGE PURCHASE ORDERS FOR AS-NEEDED HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) AGREEMENTS RELATING TO THE MAINTENANCE OF CITY FACILITIES FOR FISCAL YEAR 2017/2018.

A. CHANGE PURCHASE ORDER WITH C.E. MECHANICAL, INC. IN THE AMOUNT OF $25,000 FOR THE FISCAL YEAR ENDING JUNE 30, 2018 FOR A TOTAL PURCHASE ORDER IN THE AMOUNT OF $75,000; AND

B. CHANGE PURCHASE ORDER WITH AIR CONDITIONING SOLUTIONS, INC. IN THE AMOUNT OF $30,000 FOR THE FISCAL YEAR ENDING JUNE 30, 2018 FOR A TOTAL PURCHASE ORDER IN THE AMOUNT OF $80,000; AND

C. CHANGE PURCHASE ORDER WITH ADVANCED CENTRIFUGAL SYSTEMS, INC. IN THE AMOUNT OF $50,000 FOR THE FISCAL YEAR ENDING JUNE 30, 2018 FOR A TOTAL PURCHASE ORDER IN THE AMOUNT OF $123,272.45.

Comment: Staff is requesting the approval of three (3) change purchase orders for existing contracts with three vendors for as-needed heating, ventilation, and air conditioning (HVAC) services at City-owned and operated facilities, in the amounts not to exceed $25,000, $30,000, and $50,000 for the fiscal year ending June 30, 2018.



E.
CITY COUNCIL PUBLIC HEARING


TO SET:

None
 

TO CONSIDER:

1.
AN ORDINANCE OF THE CITY OF BEVERLY HILLS REVISING REGULATIONS RELATED TO BASEMENTS IN SINGLE FAMILY AREAS OF THE CITY AND GRADING AND RETAINING WALLS IN THE HILLSIDE AREA OF THE CITY AND FINDING THE ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.  First Reading – For Introduction.

Comment: On February 6, 2018, the City Council considered the subject regulations pertaining to basements in single family areas of the City and grading and retaining walls in the Hillside Area of the City, as recommended by the Planning Commission.  On February 6, 2018, the City Council considered the ordinance and instructed that certain projects be exempted from the provisions of the ordinance. This ordinance contains those exemptions. The City Council will also consider finding the ordinance exempt from the California Environmental Quality Act.



F.
CITY COUNCIL CONTINUED AND NEW BUSINESS

None
 


G.
COMMISSION SYNOPSIS

1.
PUBLIC WORKS COMMISSION - Regular Meeting of January 11, 2018
TRAFFIC AND PARKING COMMISSION - Regular Meeting of February 1, 2018
DESIGN REVIEW COMMISSION - Regular Meeting of February 1, 2018
PLANNING COMMISSION - Regular Meeting of February 8, 2018




H.
OTHER BUSINESS



I.
ADJOURNMENT

The next City Council meeting is scheduled for March 6, 2018.
 
*Time is approximate - Live City Council meeting coverage will be available via BHTV Channel 10 on Spectrum Cable and webcast live at www.beverlyhills.org/live.

To access the City Council and City Commission video archives, along with local programs and schedules, visit www.beverlyhills.org/bhtv.