A detailed City Council packet is available for review in the Library and City Clerk's Office.

   
In accordance with the Americans with Disabilities Act, the Council Chamber is wheelchair accessible and is equipped with audio equipment for the hearing impaired. If you need special assistance to attend this meeting, please call the City Clerk's Office at (310) 285-2400 or TTY (310) 285-6881. Please notify the City Clerk's Office at least forty-eight (48) hours prior to the meeting if you require captioning service so that reasonable arrangements can be made.



CITY OF BEVERLY HILLS

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

AGENDA

CITY COUNCIL ADJOURNED REGULAR MEETING

April 24, 2018

7:00 PM*
 
 
 

PLEDGE OF ALLEGIANCE



A.
ROLL CALL



B.
PRESENTATIONS

1.
PRESENTATION to Councilmember Lili Bosse, from a representative for LA County Supervisor Sheila Kuehl, in honor of her recently completed term as Mayor

2.
RECOGNITION of the Members of the 2017-2018 Teen Advisory Committee for their Involvement and Activities offered to the Teen Community

3.
TEXT BH – Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.



C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER
* Update on Beverly Gardens Park Construction - Nancy Hunt-Coffey, Director of Community Services and Mandana Motahari, City Architect

* Community Emergency Preparedness - Meena Janmohamed, Management Analyst

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS



D.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 




MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of April 10, 2018.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Adjourned Regular Meeting of April 10, 2018.


3.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Meeting of April 10, 2018.



Demands Paid

4.
REVIEW OF BUDGETED DEMANDS PAID, report dated March 3 – 29, 2018.


5.
PAYROLL DISBURSEMENT REPORT, report dated April 24, 2018.



Other Business


ORDINANCE OF THE CITY OF BEVERLY HILLS:

6.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE TO REGULATE THE POSSESSION OF CERTAIN ITEMS AT DEMONSTRATIONS, RALLIES, PICKET LINES, PARADES AND ASSEMBLIES. Second Reading - For Adoption.

Comment: Minor proposed amendment to existing ordinance regarding prohibitions of certain items that have been utilized to harm individuals during protests.



RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

7.
AUTHORIZING INVESTMENT OF CITY MONIES IN LOCAL AGENCY INVESTMENT FUND.

Comment: Proposed new resolution is to update Section 2 of the current resolution for current titles of City staff and remove names of authorized officers.



APPROVAL OF:

8.
SALARY SCHEDULE.

Comment: Staff is requesting approval of a Citywide salary schedule reflecting recent Executive Compensation Plan amendments, other position additions and changes, and the state minimum wage increase effective January 1, 2018


9.
BEVERLY HILLS INTERNATIONAL MUSIC FESTIVAL CO-SPONSORSHIP REQUEST TO USE GREYSTONE MANSION.

Comment: Staff recommends that the City Council waive the fees for use of Greystone by the Beverly Hills International Music Festival (BHIMF) to provide three classical music concerts.


10.
SPECIALIZED ON-CALL AND AS-NEEDED AGREEMENTS AS FOLLOWS:

A.  AGREEMENT WITH A-1 ELECTRIC SERVICE COMPANY, INC. FOR ELECTRICAL SERVICES ON AN ON-CALL AND AS-NEEDED BASIS AT CITY-OPERATED FACILITIES; AND

AUTHORIZATION FOR A PURCHASE ORDER WITH A-1 ELECTRIC SERVICE COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $200,000.00

B.  AGREEMENT WITH AIR CONDITIONING SOLUTIONS, INC. FOR AS-NEEDED AND ON-CALL HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) SERVICES FOR CITY FACILITIES; AND

AUTHORIZATION FOR A PURCHASE ORDER WITH AIR CONDITIONING SOLUTIONS, INC. IN AN AMOUNT NOT TO EXCEED $320,000.00

C.  AGREEMENT WITH ADVANCED CENTRIFUGAL SYSTEMS, INC. FOR AS-NEEDED AND ON-CALL HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) SERVICES FOR CITY FACILITIES; AND

AUTHORIZATION FOR A PURCHASE ORDER WITH ADVANCED CENTRIFUGAL SYSTEMS, INC. IN AN AMOUNT NOT TO EXCEED $320,000.00

D.  AGREEMENT WITH BIRDI & ASSOCIATES, INC. FOR AS-NEEDED AND ON-CALL MAINTENANCE, SERVICE, TECHNICAL SUPPORT, AND PARTS FOR THE CITY'S AMAG KEYCARD  SYSTEMS AT CITY-OWNED FACILITIES AND CITY-OWNED TENANT-OCCUPIED  COMMERCIAL PROPERTIES; AND

AUTHORIZATION FOR A PURCHASE ORDER WITH BIRDI & ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $320,000.00

E.  AGREEMENT WITH DATA SPECIALTIES, INC. FOR AS-NEEDED AND ON-CALL CITY-WIDE UNINTERRUPTIBLE POWER SUPPLY (UPS) SYSTEM TECHNICAL SUPPORT AND PREVENTATIVE MAINTENANCE SERVICES; AND

AUTHORIZATION FOR A PURCHASE ORDER WITH DATA SPECIALTIES, INC. IN AN AMOUNT NOT TO EXCEED $300,000.00

F.  AGREEMENT WITH JAM FIRE PROTECTION, INC. DBA JAM CORPORATION FOR THE INSTALLATION, MODIFICATION, AND MAINTENANCE OF FIRE ALARM, INTRUSION, PUBLIC ADDRESS AND LOW VOLTAGE SYSTEMS AT VARIOUS CITY FACILITIES; AND

AUTHORIZATION FOR A PURCHASE ORDER WITH JAM FIRE PROTECTION, INC. IN AN AMOUNT NOT TO EXCEED $265,000.00

G.  AGREEMENT WITH SIERRA DOOR SYSTEMS, INC. FOR ON-CALL AND AS-NEEDED PREVENTATIVE MAINTENANCE AND SERVICES ON ROLL UP DOORS AND GRILLES AT CITY FACILITIES; AND

AUTHORIZATION FOR A PURCHASE ORDER WITH SIERRA DOOR SYSTEMS, INC. IN AN AMOUNT NOT TO EXCEED $320,000.00.

Comment: Staff requests approval of seven specialized as needed and on call agreements and approval of seven purchase orders for these agreements specifically identified in items A through G of this item.


11.
AN AGREEMENT WITH CLEAN ENERGY RENEWABLE FUELS, LLC FOR SUPPLY OF RENEWABLE NATURAL GAS (RNG) AND LOW CARBON FUEL STANDARD (LCFS) CREDIT MANAGEMENT; AND

APPROVAL OF A PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $65,000 TO CLEAN ENERGY RENEWABLE FUELS, LLC FOR SUPPLY OF RNG AND LCFS CREDIT MANAGEMENT.

Comment : Staff recommends that City Council (1) waive the bidding requirements as the City is utilizing the City of Norwalk procurement contract, (2) move to approve a contract with Clean Energy Renewable Fuels, LLC for supply of Renewable Natural Gas (RNG) and Low Carbon Fuel Standard (LCFS) Credit Management, and (3) approve a purchase order in the not-to-exceed amount of $65,000 to Clean Energy Renewable Fuels, LLC for supply of RNG and LCFS Credit Management.


12.
AMENDMENT NO. 3 TO THE AGREEMENT WITH FEHR & PEERS TRANSPORTATION CONSULTANTS FOR AS-NEEDED TRAFFIC CONSULTING SERVICES; AND

APPROVAL OF AN APPROPRIATION OF $72,000 FROM THE AVAILABLE GENERAL FUND BALANCE; AND

APPROVAL OF A CHANGE ORDER IN THE AMOUNT OF $100,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $700,000.

Comment: Amend agreement to increase consideration amount by $100,000 for a total not-to-exceed amount of $700,000, for services related to the Metro Purple Line Extension and Trousdale Neighborhood Traffic Management. The appropriation is for services related to the Canon Drive Closure for Metro Purple Line subway construction and will be reimbursed by Metro. Approval would extend the existing three-year agreement by three months to complete the additional tasks.


13.
AMENDMENT NO. 4 TO THE AGREEMENT WITH ROY J. SHLEMON & ASSOCIATES, INC. FOR AS-NEEDED GENERAL TECHNICAL GEOLOGIC AND SEISMIC PEER REVIEW CONSULTING SERVICES; AND

APPROVAL OF A CHANGE ORDER IN THE AMOUNT OF $150,000 TO THE PURCHASE ORDER FOR A NOT-TO-EXCEED TOTAL OF $300,000 FOR THE CONTRACTED SERVICES.

Comment: This amendment allows the consultant, Roy J. Shlemon & Associates, Inc. to provide additional services to the City related to general technical geologic and seismic peer review consulting services. The cost to perform these services has been approved as an ongoing annual expenditure in the Council-approved budget for the Community Development Department.


14.
A CONTINUATION OF DECLARATION THAT THE PUBLIC INTEREST AND NECESSITY REQUIRES CERTAIN WORK TO BE PERFORMED WITHOUT COMPETITIVE BIDDING PURSUANT TO PUBLIC CONTRACT CODE SECTIONS 22035 AND 22050.

Comment: The City is managing a project to plug oil wells on Beverly Hills Unified School District property. Pursuant to Public Contract Code 22050, at each regularly scheduled meeting, City Council shall determine, by four-fifths vote, that there is a need to continue the project without competitive bidding until the project is completed.




E.
CITY COUNCIL PUBLIC HEARING


TO SET:

None
 

TO CONSIDER:

1.
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS AMENDING THE COMPREHENSIVE SCHEDULE OF TAXES, FEES & CHARGES FOR THE FISCAL YEAR 2018-2019.

Comment: It is recommended that the City Council consider the proposed changes to the City's fees and charges, and adopt the proposed resolution implementing those changes for Fiscal Year 2018-2019.




F.
CITY COUNCIL CONTINUED AND NEW BUSINESS

None
 


G.
COMMISSION SYNOPSIS

1.
PUBLIC WORKS COMMISSION - Regular Meeting of March 8, 2018
TRAFFIC AND PARKING COMMISSION - Regular Meeting of April 5, 2018
DESIGN REVIEW COMMISSION - Regular Meeting of April 5, 2018
DESIGN REVIEW COMMISSION - Special Meeting of April 9, 2018
DESIGN REVIEW COMMISSION - Special Meeting of April 9, 2018
CULTURAL HERITAGE COMMISSION - Regular Meeting of April 11, 2018
PLANNING COMMISSION - Regular Meeting of April 12, 2018




H.
OTHER BUSINESS



I.
ADJOURNMENT

The next City Council meeting is scheduled for May 1, 2018.
 
*Time is approximate - Live City Council meeting coverage will be available via BHTV Channel 10 on Spectrum Cable and webcast live at www.beverlyhills.org/live.

To access the City Council and City Commission video archives, along with local programs and schedules, visit www.beverlyhills.org/bhtv.