A detailed City Council packet is available for review in the Library and City Clerk's Office.

   
In accordance with the Americans with Disabilities Act, the Council Chamber is wheelchair accessible and is equipped with audio equipment for the hearing impaired. If you need special assistance to attend this meeting, please call the City Clerk's Office at (310) 285-2400 or TTY (310) 285-6881. Please notify the City Clerk's Office at least forty-eight (48) hours prior to the meeting if you require captioning service so that reasonable arrangements can be made.



CITY OF BEVERLY HILLS

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

AGENDA

JOINT MEETING OF THE CITY COUNCIL AND PARKING AUTHORITY

October 16, 2018

7:00 PM*
 
 
 
PLEDGE OF ALLEGIANCE



A.
ROLL CALLS



B.
PRESENTATIONS

1.
PRESENTATION – Concern Foundation for Cancer Research

2.
PROCLAMATION – National Breast Cancer Awareness Month

3.
2018 EMBRACE CIVILITY AWARD – Human Relations Commission presents 2018 Embrace Civility Award as part of Civility Month. Winner receives proclamation from City Council.

4.
LEGACY BUSINESS AWARD – Lawry’s

5.
TEXT BH – Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.



C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS



D.
PARKING AUTHORITY CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

None
 

Other Business


APPROVAL OF:

1.
SECOND AMENDMENT TO LEASE BY AND BETWEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND W STEAK BEVERLY HILLS, LLC FOR THE TENANT SPACE LOCATED AT 445 NORTH CANON DRIVE.

Comment: Staff recommends the Parking Authority Board of Directors approve a lease amendment with W STEAK BEVERLY HILLS, LLC, operating the restaurant Wolfgang’s Steakhouse, which extends the termination date to March 31, 2019.

2.
A BROKER LEASING COMMISSION AGREEMENT BETWEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND CUSHMAN & WAKEFIELD OF CALIFORNIA, INC. FOR THE LEASE OF TENANT SPACE AT 445 NORTH CANON DRIVE.

Comment: Staff recommends the Parking Authority Board of Directors approve a broker leasing commission agreement with Cushman & Wakefield of California for the lease of the tenant space located at 445 North Canon Drive. The brokers for this space currently provide brokerage services for the separate tenant space that was formerly occupied by Bouchon Beverly Hills and were selected through a Request for Proposals (RFP) process in February 2018.



E.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 


MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

None
 

Demands Paid

1.
REVIEW OF BUDGETED DEMANDS PAID, report dated October 2 – 8, 2018.


2.
PAYROLL DISBURSEMENT REPORT, report dated October 16, 2018.
Other Business


ORDINANCE OF THE CITY OF BEVERLY HILLS:

3.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING WATER CONSERVATION. Second Reading – For Adoption.

Comment: Amending an ordinance of the Beverly Hills Municipal Code to make permanent certain water use restrictions including outdoor watering hours, water loss through leaks, serving water in restaurants upon request, and exterior washdowns of vehicles, buildings, and sidewalks.

4.
AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING PUBLIC CONTRACT BID LIMITS. First Reading – For Introduction.

Comment: The City previously adopted the Uniform Cost Accounting Act which gives the City more flexibility in its public contract bidding. In response to changes in state law which become effective January 1, 2019, this ordinance amends the public contract bid limits that determine when competitive bidding and informal bidding are authorized. Any public projects of $60,000 or less need not be competitively bid and any public project which is more than $60,000 and no more than $200,000 may be bid informally in accordance with the Public Contract Code.

5.
AMENDING SECTION 7-3-111 OF THE BEVERLY HILLS MUNICIPAL CODE TO AUTHORIZE THE CITY MANAGER TO ISSUE CLASS 1 PERMITS AND TO MAKE THE CITY AUDITOR ELIGIBLE FOR A CLASS 1 PERMIT. First Reading - For Introduction.

Comment: The proposed ordinance authorizes the City Manager or their designee to issue Class 1 permits and allows the current City Auditor to be eligible for a Class 1 permit.


RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

6.
APPROVING THE CONFLICT OF INTEREST CODE FOR THE CITY AUDITOR DEPARTMENT; AND

APPROVAL OF AMENDMENTS TO CONFLICT OF INTEREST CODES FOR VARIOUS CITY DEPARTMENTS.

Comment: Adopts the Conflict of Interest Code for the newly established City Auditor Department, and amends the Conflict of Interest Codes to reflect changes resulting from department reorganizations, new and deleted positions, and position title changes for the Community Services, Finance, Human Resources, Information Technology, Policy and Management, and Public Works departments.

7.
APPROVING THE LOS ANGELES AREA REGIONAL TRAINING GROUP JOINT POWERS AGREEMENT (JPA).

Comment: The JPA serves as the preamble in developing the next major cooperative and nationally recognized fire service regional training program. The overall initiative is to develop a wide-ranging regional training and exercise through multi-agency integration, while addressing emergent fire protection and safety issues that are crucial to the City and its surrounding population.

8.
TO SUPPORT MEASURE W – LOS ANGELES COUNTY SAFE CLEAN WATER PARCEL TAX.

Comment: Staff recommends that City Council move to approve the Resolution supporting Measure W: Los Angeles County – Safe Clean Water Parcel Tax. The parcel tax ballot measure would provide the necessary funding that would help the cities and the County of Los Angeles meet its water quality obligations under state and federal regulations while improving water resources infrastructure. The proposed ballot measure will generate approximately $300 M annually county-wide and the city will receive $560K annually and will be eligible to receive larger funds through the program elements.


APPROVAL OF:

9.
SUPPLEMENTAL LAW ENFORCEMENT SERVICES AGREEMENT BY AND WITH COUNTY OF LOS ANGELES; AND

APPROVAL OF A PURCHASE ORDER TO THE COUNTY OF LOS ANGELES IN THE AMOUNT UP TO $200,000.00.

Comment: Staff recommends approval of the agreement between the County of Los Angeles and City of Beverly Hills for jail transportation services.

10.
A MASTER SERVICES AGREEMENT WITH GRANICUS, LLC RELATED TO THE CITY'S LIVE AND ON DEMAND VIDEO STREAMING SERVICES FOR CITY COUNCIL AND COMMISSION MEETINGS; AND 

AUTHORIZATION TO ISSUE A CHANGE PURCHASE ORDER IN THE AMOUNT OF $2,903.40, FOR A TOTAL NOT TO EXCEED AMOUNT OF $51,809.40.

Comment: Staff recommends that the City Council approve the Master Services Agreement with Granicus, LLC and authorize issuance of a change purchase order request in the amount of $2,903.40, for a total not to exceed amount of $51,809.40 for this fiscal year.

11.
AN AGREEMENT WITH VIGILANT SOLUTIONS, LLC FOR AS NEEDED SERVICES RELATED TO THE PURCHASE, INSTALLATION, WARRANTY, MAINTENANCE AND SUPPORT OF THE CITY'S AUTOMATED LICENSE PLATE RECOGNITION ("ALPR") SYSTEMS; AND 

AUTHORIZE A PURCHASE ORDER TO VIGILANT SOLUTIONS, LLC IN AN AMOUNT NOT TO EXCEED $400,000.00.

Comment: Staff recommends that the City Council approve an Agreement with Vigilant Solutions, LLC for as needed services related to purchase, installation, warranty, maintenance and support of the City's ALPR systems, and authorize a purchase order to be issued for a not to exceed amount of $400,000.00.

12.
AN AGREEMENT WITH BYRON EPP, INC. TO FURNISH LABOR AND MATERIALS FOR THE PURCHASE AND INSTALLATION OF THE FOUR-FOLD DOOR SYSTEMS AND COMPONENTS FOR FIRE STATION 1, FIRE STATION 2, FIRE STATION 3; AND,

APPROVAL OF A PURCHASE ORDER IN AN AMOUNT NOT-TO-EXCEED $1,368,128.36.

Comment: The 30-year recommended lifespan of BHFD's apparatus doors for all three (3) fire stations has surpassed its maturity date. The doors, motors, and hardware have become worn-out. CIP-591 was established by Budget and approved by the City Council CIP for the 2018/2019 Fiscal Year to earmark this project.

13.
AGREEMENT WITH LISA WISE CONSULTING, INC. FOR CONSULTANT SERVICES RELATED TO THE UPDATE OF THE CITY'S ECONOMIC SUSTAINABILITY PLAN; AND

APPROVAL OF A FISCAL YEAR 2018-19 PURCHASE ORDER FOR $123,988.

Comment: The agreement between the City of Beverly Hills and Lisa Wise Consulting, Inc. is for developing strategic and specific deliverables for programs and/or projects to sustain the economic vitality of the City of Beverly Hills.

14.
AGREEMENT WITH NV5, INC. FOR OWNER'S REPRESENTATIVE FOR THE DESIGN-BUILD OF A PRE-TREATMENT SYSTEM FOR THE REVERSE OSMOSIS WATER TREATMENT PLANT; AND

APPROVAL OF A PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $993,696.

Comment: Staff recommends City Council approve an agreement, and corresponding purchase order in the not-to-exceed amount of $993,696, with NV5 for the Owner's Representative for the Design-Build of a Pre-Treatment System for the Reverse Osmosis Water Treatment Plant.

15.
AN AGREEMENT WITH TRUEPOINT SOLUTIONS, LLC FOR PHASE 2 UPGRADE OF THE CITY'S HANSEN (INFOR) WORK ORDER AND ASSET MANAGEMENT SYSTEM; AND

APPROVAL OF A PURCHASE ORDER IN A NOT TO EXCEED AMOUNT OF $324,530.

Comment: Staff recommends that City Council approve the agreement with TruePoint Solutions, LLC for Phase 2 upgrade of the City's Hansen (Infor) work order and asset management system and approve a Purchase Order in a not to exceed amount of $324,530. This agreement will cover system development for the water, street maintenance, traffic light and traffic signal operations related to the Public Works Department.

16.
AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH JOHNSON FAVARO FOR PROFESSIONAL DESIGN SERVICES IN CONNECTION WITH LA CIENEGA PARK AND RECREATION COMPLEX - PHASE 1; AND

APPROVAL OF A PURCHASE ORDER FOR A NOT-TO-EXCEED AMOUNT OF $149,460.00 TO JOHNSON FAVARO ARCHITECTS FOR THE WORK.

Comment: Recommendation by the Recreation and Park Commission liaison to engage architectural services to assist with planning efforts resulting from the La Cienega public engagement process.

17.
AMENDMENT NO. 1 TO THE AGREEMENT WITH THE BEVERLY HILLS CONFERENCE AND VISITORS BUREAU FOR PROMOTION OF THE CITY FOR FISCAL YEAR 2018-2019; AND

APPROVAL OF AN APPROPRIATION OF $244,416 FROM THE GENERAL FUND BALANCE DERIVED FROM OVERAGE TRANSIENT OCCUPANCY TAX ("TOT") REVENUE FOR FISCAL YEAR 2017-2018; AND

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $244,416 TO THE BEVERLY HILLS CONFERENCE AND VISITORS BUREAU FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $3,880,505.

Comment: The approval of Amendment No. 1 with the Beverly Hills Conference and Visitors Bureau will expand the City's holiday lighting program.

18.
AMENDMENT NO. 1 TO THE AGREEMENT WITH MOTIONLOFT INC. FOR PEDESTRIAN AND VEHICLE COUNT SERVICES; AND

APPROVAL OF A CHANGE PURCHASE ORDER FOR $7,760 FOR A TOTAL NOT TO EXCEED AMOUNT OF $57,760.

Comment: This amendment provides for continued pedestrian count monitoring of the photo boxes installed in August 2018 through January 31, 2019 and the installation of two additional sensors for monitoring pedestrian traffic.

19.
AMENDMENT NO. 2 TO AN AGREEMENT WITH HR&A ADVISORS, INC. FOR ANALYSIS OF CERTAIN UNRESOLVED RENT STABILIZATION ORDINANCE ISSUES; AND

APPROVAL OF A CHANGE ORDER IN THE AMOUNT OF $62,200 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $198,700.

Comment: This Amendment allows HR&A Advisors, Inc. to expand their scope of work in order to address the additional requests from City Council as directed during the August 7th Council meeting.

20.
AMENDMENT NO. 3 TO AN AGREEMENT WITH RINCON CONSULTANTS, INC. FOR THE PREPARATION OF ENVIRONMENTAL DOCUMENTATION FOR THE PROPOSED "MEDIA CENTER" PROJECT AT 100 NORTH CRESCENT DRIVE; AND

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $58,795, FOR A TOTAL NOT TO EXCEED AMOUNT OF $243,667.

Comment: Request to approve a 3rd contract amendment for environmental consulting services related to the proposed Beverly Hills Media Center Project located at 100 N. Crescent Dr.

21.
AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, AIR CONDITIONING SOLUTIONS, FOR UPGRADES TO HVAC CONTROL SYSTEM AT 438 N. BEVERLY DRIVE - BID# 18-77; AND

APPROVAL OF A CORRESPONDING CONSTRUCTION AGREEMENT IN THE NOT-TO-EXCEED AMOUNT OF $92,624.00; AND

APPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $92,624.00; AND

APPROVAL OF SPECIFICATIONS THEREFOR.

Comment: Staff is recommending City Council approve a contract with Air Conditioning Solutions for upgrades to the HVAC control system at 438 N. Beverly Drive.

22.
A PURCHASE ORDER FOR FISCAL YEAR 2018/19 WITH 3C PAYMENT (USA) CORP. TO PROVIDE INTEGRATED CREDIT CARD PROCESSING SERVICES FOR PARKING ACCESS AND REVENUE CONTROL SYSTEM IN CITY-OPERATED PARKING STRUCTURES IN AN AMOUNT NOT TO EXCEED $31,250.00.

Comment: Staff recommends that City Council move to waive the bidding requirements and approve a purchase order for Fiscal Year 2018/19 with 3C Payment (USA) Corp. to provide integrated credit card processing services for the Parking Access and Revenue Control System in City-operated parking structures in the not-to-exceed amount of $31,250.00.

23.
A PURCHASE ORDER TO COBAN TECHNOLOGIES, INC. IN THE NOT-TO-EXCEED AMOUNT OF $83,334.06 FOR THE PURCHASE OF SEVEN (7) NEW REPLACEMENT PUBLIC SAFETY DIGITAL IN-CAR VIDEO SYSTEMS.

Comment: Staff recommends that the City Council approve a purchase order to COBAN Technologies, Inc. in the not to exceed amount of $83,334.06 for the purchase of seven (7) new replacement Public Safety Digital In-Car Video Systems, to replace current end of life systems, to be installed in new replacement Police Department patrol vehicles.

24.
AN APPROPRIATION OF $1,285,920 FROM THE GENERAL FUND AND POLICY, ADMINISTRATIVE AND LEGAL CHARGES (PAL) FUND FOR FISCAL YEAR 2017-2018 REIMBURSEMENTS ASSOCIATED WITH THE METRO PURPLE LINE EXTENSION PROJECT AND AN APPROPRIATION OF $30,000 FROM THE VIOLATION FUND.

Comment: This is a request for 1) appropriation of funds that have been reimbursed by Metro into the Subway Mitigation Capital Improvement Project and 2) appropriation of funds paid into the Metro Violation fund.

25.
A CONTINUATION OF DECLARATION THAT THE PUBLIC INTEREST AND NECESSITY REQUIRES CERTAIN WORK TO BE PERFORMED WITHOUT COMPETITIVE BIDDING PURSUANT TO PUBLIC CONTRACT CODE SECTIONS 22035 AND 22050.

Comment: The City is managing a project to plug oil wells on Beverly Hills Unified School District property. Pursuant to Public Contract Code 22050, at each regularly scheduled meeting, City Council shall determine, by four-fifths vote, that there is a need to continue the project without competitive bidding until the project is completed.



F.
CITY COUNCIL PUBLIC HEARING


TO SET:

None
 

TO CONSIDER:

None
 


G.
CITY COUNCIL CONTINUED AND NEW BUSINESS

None
 


H.
COMMISSION SYNOPSIS

1.
PUBLIC WORKS COMMISSION - Regular Meeting of September 13, 2018 
HEALTH AND SAFETY COMMISSION - Regular Meeting of September 24, 2018
HUMAN RELATIONS COMMISSION - Special Meeting of September 26, 2018
DESIGN REVIEW COMMISSION - Regular Meeting of October 4, 2018




I.
OTHER BUSINESS



J.
ADJOURNMENT

The next City Council meeting is scheduled for November 6, 2018.
 
*Time is approximate - Live City Council meeting coverage will be available via BHTV Channel 10 on Spectrum Cable and webcast live at www.beverlyhills.org/live.

To access the City Council and City Commission video archives, along with local programs and schedules, visit www.beverlyhills.org/bhtv.