A detailed City Council packet is available for review in the Library and City Clerk's Office.

   
In accordance with the Americans with Disabilities Act, the Council Chamber is wheelchair accessible and is equipped with audio equipment for the hearing impaired. If you need special assistance to attend this meeting, please call the City Clerk's Office at (310) 285-2400 or TTY (310) 285-6881. Please notify the City Clerk's Office at least forty-eight (48) hours prior to the meeting if you require captioning service so that reasonable arrangements can be made.



CITY OF BEVERLY HILLS

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

AGENDA

JOINT MEETING OF THE CITY COUNCIL AND PARKING AUTHORITY

December 18, 2018

7:00 PM*
 
 
 
PLEDGE OF ALLEGIANCE



A.
ROLL CALLS



B.
PRESENTATIONS

1.
CERTIFICATES OF APPOINTMENT
- Architectural Commission
* James Matson
* Jennifer K. Schreiber

- Fine Art Commission
* Deborah Frank

2.
RECOGNITION OF RETIRING COMMISSIONER
- Health and Safety Commission - Lisa Kay Schwartz

3.
LEGACY BUSINESS AWARD – Bombay Palace

4.
TEXT BH ? Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.



C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER
* 2018 Project of the Year for the Transportation Category from the Southern California Chapter of the American Public Works Association (APWA) - Daren Grilley City Engineer
* Emergency Evacuations - Multi-Department

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS



D.
PARKING AUTHORITY CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 




MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

1.
CONSIDERATION OF THE MINUTES OF THE Parking Authority Meeting of November 20, 2018.




E.
CITY COUNCIL AND PARKING AUTHORITY CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council/Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 





MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Other Business


JOINT RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS AND THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS:

1.
ESTABLISHING THE ELECTRIC VEHICLE CHARGING POLICY IN CITY AND PARKING AUTHORITY PARKING FACILITIES.

Comment: Staff is recommending the City Council and Parking Authority of the City of Beverly Hills approve a resolution to amend the electric vehicle charging policy in City and Parking Authority parking facilities.



F.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 




MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

None
 

Demands Paid

1.
REVIEW OF BUDGETED DEMANDS PAID, report dated December 1st, 2018 – December 11th, 2018.
Other Business


ORDINANCE OF THE CITY OF BEVERLY HILLS:

2.
A. AN URGENCY ORDINANCE ESTABLISHING A SIDEWALK VENDOR PROGRAM, AMENDING THE BEVERLY HILLS MUNICIPAL CODE TO ADD ARTICLE 22 TO CHAPTER 2 OF TITLE 4, MAKING FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND DECLARING THE URGENCY THEREOF.

B. AN ORDINANCE ESTABLISHING A SIDEWALK VENDOR PROGRAM, AMENDING THE BEVERLY HILLS MUNICIPAL CODE TO ADD ARTICLE 22 TO CHAPTER 2 OF TITLE 4, AND MAKING FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. First Reading. For Introduction.

Comment: On September 17, 2018, Governor Jerry Brown signed Senate Bill 946 (Lara), Sidewalk Vendors, into law. This legislation limits the City's ability to regulate sidewalk vending unless the City adopts specific regulations or makes specific findings. The proposed ordinances establish a program to permit and regulate sidewalk vendors in accordance with Senate Bill 946 for City Council consideration.

3.
AMENDING CHAPTER 6 (SHARED MOBIITY DEVICES) OF TITLE 7 (TRAFFIC, PARKING, AND PUBLIC TRANSPORTATION) OF THE BEVERLY HILLS MUNICIPAL CODE TO EXTEND THE PROHIBITION ON SHARED MOBILITY DEVICES BEING PLACED IN ANY PUBLIC RIGHT-OF-WAY OR ON PUBLIC PROPERTY, OPERATED IN ANY PUBLIC-RIGHT-OF-WAY OR ON PUBLIC PROPERTY, OR OFFERED FOR USE ANYWHERE IN THE CITY.  Second Reading - For Adoption.

Comment: Staff recommends City Council adoption of an ordinance that would continue the prohibition of shared mobility devices in the City for an additional 12 months.

4.
AN UNCODIFIED ORDINANCE EXTENDING THE TERM OF ONE MEMBER OF THE PLANNING COMMISSION (ALAN ROBERT BLOCK).  Second Reading - For Adoption.

Comment: This ordinance extends the term of Planning Commissioner Alan Robert Block for one year from July 1, 2019 through June 30, 2020.


RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

5.
ADOPTING PROCEDURES IN CONNECTION WITH PROPOSED INCREASE TO WATER SERVICE CHARGES.

Comment: A resolution to adopt procedures for the conduct of a public hearing to approve adjustments to the City's water rates.

6.
AMENDING THE COMPREHENSIVE SCHEDULE OF TAXES, FEES & CHARGES TO ADD A SIDEWALK VENDING REGULATORY PERMIT ISSUANCE FEE AND A SIDEWALK VENDING REGULATORY PERMIT RENEWAL FEE FOR FISCAL YEAR 2018/2019.

Comment: This item establishes a fee for the City’s new sidewalk vendor program

7.
FOR ACCEPTANCE OF A GRANT UNDER THE U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS FEDERAL BULLETPROOF VEST PARTNERSHIP; AND

APPROPRIATION OF $8,076.31 TO PURCHASE BALLISTIC VESTS.

Comment: Grant funds will be used to assist with the purchase of ballistic vests for sworn Police Department personnel.


APPROVAL OF:

8.
ACCEPTANCE OF A GRANT FROM THE CALIFORNIA LIBRARY LITERACY SERVICES FOR FISCAL YEAR 2019 AND APPROPRIATING FUNDS FOR THE BEVERLY HILLS PUBLIC LIBRARY LITERACY PROGRAM IN THE AMOUNT OF $18,000.

Comment: It is recommended that the City Council accept and appropriate the grant funding from the California Library Literacy Services in the amount of $18,000.00 for the Beverly Hills Public Library literacy program.

9.
AN AGREEMENT FOR POLICE AND CITY TOWING SERVICES WITH CLASSIC TOW, INC., DBA TIP TOP TOW SERVICES.

Comment: This is an agreement between the City of Beverly Hills and Classic Tow, Inc., dba Tip Top Tow Services to provide towing services throughout the city.

10.
AN AGREEMENT WITH PRO SOUND CA, INC. FOR AN UPGRADE TO THE AUDIO VISUAL SYSTEMS; AND

APPROVAL OF A PURCHASE ORDER IN A NOT-TO-EXCEED AMOUNT OF $165,000 FOR THE EQUIPMENT AND SERVICES.

Comment: Staff recommends that the City Council approve the Agreement with Pro Sound CA, Inc. for video production and audio visual equipment upgrades to the City Hall Control Room, Studio 311, and the City's Municipal Gallery.

11.
A SUBSCRIPTION AGREEMENT WITH YARDI SYSTEMS, INC. FOR PROPERTY MANAGEMENT SOFTWARE.

Comment: Staff recommends that the City Council approve the agreement with Yardi Systems, Inc. for continued access to the City's property management system. The City has used the software since 2007. The estimated annual cost is $19,623.00. This Subscription agreement allows for access to Yardi Voyager Property Management and Commercial Caf? Tenant Portal.

12.
LICENSE AGREEMENT WITH SOUTHERN CALIFORNIA EDISON COMPANY(SCE) FOR LANDSCAPING AND MAINTAINING NEW PLANTING MATERIAL AT SETBACK AREA ADJACENT TO PROPOSED THIRD STREET TOUR BUS STATION.

Comment: Staff recommends that City Council approve the license agreement with Southern California Edison Company (SCE) for use of SCE setback area facing Third Street for new landscaping and for the City to maintain proposed landscaping area, and authorize the City Manager to execute the License Agreement.

13.
AMENDMENT NO. 1 TO THE AGREEMENT BY AND WITH ARB, INC. AND THE BEVERLY HILLS UNIFIED SCHOOL DISTRICT FOR OPERATION AND ABANDONMENT SERVICES OF OIL AND GAS WELLS AT 9865 OLYMPIC BOULEVARD WITHIN THE CITY OF BEVERLY HILLS; AND

APPROVAL OF AMENDMENT NO. 1 TO AN AGREEMENT WITH WZI, INC. FOR CONSULTING SERVICES; AND

APPROVAL OF AMENDMENT NO. 1 TO THE AGREEMENT BY AND WITH BEVERLY HILLS UNIFIED SCHOOL DISTRICT CONCERNING ABANDONING AND PLUGGING OIL WELLS ON SCHOOL DISTRICT PROPERTY; AND

APPROVAL OF AN APPROPRIATION IN THE AMOUNT OF $6,000,000 FROM THE GENERAL FUND; AND

APPROVAL TO INCREASE THE PURCHASE ORDER TO ARB, INC. IN THE AMOUNT $5,000,000 FOR OPERATION AND ABANDONMENT SERVICES; AND

APPROVAL TO INCREASE THE PURCHASE ORDER TO WZI, INC. IN THE AMOUNT $441,757 FOR THE CONSULTING SERVICES.

Comment: Amend the three way Agreement between the City, BHUSD and ARB, Inc. for the abandonment of the oil wells, amend the Agreement with WZI, Inc. providing additional consulting services for the oil well abandonment, amend the Agreement between City and the BHUSD for abandonment of the oil wells, approval of increase of purchase orders for ARB, Inc. and WZI, Inc. for the additional works and approval of appropriation in the amount of $6,000,000 from the General Fund for the Oil Well Abandonment Project.

14.
AMENDMENT NO. 2 TO AN AGREEMENT WITH HF&H CONSULTANTS, LLC FOR SERVICES RELATED TO WATER RATE EVALUATION AND RESTRUCTURING; AND

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $100,000 TO HF&H CONSULTANTS, LLC FOR A TOTAL NOT TO EXCEED AMOUNT OF $171,315.28.

Comment: This amendment is to increase the consideration to a not to exceed amount of $250,000 for changes to the scope of work to include automated meter infrastructure data verification and analysis, irrigation rates, and revenue stabilization rates.

15.
AMENDMENT NO. 3 TO AN AGREEMENT WITH RAW INTERNATIONAL, INC. FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN CONNECTION WITH CITY HALL TOWER RENOVATION ASSESSMENT; AND

APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $375,857.00 FOR A NOT-TO-EXCEED AMOUNT OF $461,827.00 TO RAW INTERNATIONAL INC., FOR THE WORK; AND

APPROVAL OF AN APPROPRIATION IN THE AMOUNT OF $2,000,000 FROM THE GENERAL FUND PREVIOUSLY EARMARKED FOR CITY HALL TOWER REHABILITATION PROJECT.

Comment: Staff recommends that the City Council approve Amendment No. 3 to the Agreement between the City of Beverly Hills and RAW International, Inc. for architectural and engineering services for preparation of design and Bid documents and construction administration for seismic strengthening and interior renovations related to the City Hall Tower Rehabilitation Project, and approve a change purchase order in the amount of $375,857.00 for these services.

16.
AMENDMENT NO. 3 TO AN AGREEMENT WITH I.P.S. GROUP, INC. TO PROVIDE FLEXIPAY SINGLE-SPACE PARKING METERS; AND

APPROVAL OF A CHANGE PURCHASE ORDER WITH I.P.S. GROUP, INC. IN THE AMOUNT OF $98,621 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $848,621 FOR OPERATING FEES, REPAIRS, MAINTENANCE AND SUPPLIES; AND

APPROVAL OF A CHANGE PURCHASE ORDER WITH I.P.S. GROUP, INC. IN THE AMOUNT OF $185,657 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $1,959,257 FOR ONE-TIME FEES FOR CAPITAL IMPROVEMENTS.

Comment: I.P.S. Group, Inc. took over the operation and maintenance of the multi-space pay stations at the Santa Monica 5 parking lots. These change purchase orders are needed to transition the ongoing funding for that location.

17.
AWARD OF A CONTRACT TO SIGNGROUP/KARMAN, FOR THE 333 NORTH CRESCENT PARKING STRUCTURE SIGNAGE PROJECT - BID# 18-81; AND

APPROVAL OF A CORRESPONDING CONSTRUCTION AGREEMENT IN THE NOT-TO-EXCEED AMOUNT OF $86,490.49; AND

APPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $86,490.49; AND

APPROVAL OF PLANS AND SPECIFICATIONS THEREFOR.

Comment: Installation of new signage at the interior and exterior of the parking structures.

18.
REJECTION OF BID FOR THE GIS AND FIBER TO THE PREMISES STAFF OFFICES AT LEVEL ‘A’ OF THE LIBRARY BUILDING – BID# 18-87.

Comment: Staff recommends that the City Council move to reject the bid for the GIS and Fiber to Premises Staff Offices Project.

19.
A.  A BLANKET PURCHASE ORDER TO JAS PACIFIC FOR A NOT-TO-EXCEED AMOUNT OF $150,000 TO PROVIDE PLAN REVIEW AND SUPPLEMENTAL CONSULTING SERVICES; AND

B. A BLANKET PURCHASE ORDER CHANGE ORDER TO JLEE ENGINEERING, INC. FOR A NOT-TO-EXCEED AMOUNT OF $150,000 TO PROVIDE PLAN REVIEW AND SUPPLEMENTAL CONSULTING SERVICES; AND

C.  A BLANKET PURCHASE ORDER TO CSG CONSULTANTS, INC. FOR A NOT-TO-EXCEED AMOUNT OF $100,000 TO PROVIDE PLAN REVIEW AND SUPPLEMENTAL CONSULTING SERVICES; AND

D.  AN APPROPRIATION REQUEST IN THE AMOUNT OF $300,000 FROM THE AVAILABLE GENERAL FUND BALANCE.

Comment: Approval of the purchase orders will allow consultants to continue their plan review services for the remainder of FY 2018-2019. The additional purchase order capacity is also needed to cover additional plan review workload expected from the new seismic retrofit projects. The cost for these services is offset by plan check fees which are paid for by the applicant.

20.
A PURCHASE ORDER TO SOUTHERN CALIFORNIA EDISON IN THE AMOUNT OF $1,500,000 FOR MAKE-READY WORK REQUIRED TO UTILIZE EDISON POLES AS PART OF THE FIBER TO THE PREMISE INITIATIVE.

Comment: Staff recommends Council consider approval of the item in connection with the City’s Fiber to the Premise initiative.

21.
A CHANGE PURCHASE ORDER WITH DMS FACILITY SERVICES, LLC FOR MECHANICAL-ELECTRICAL SERVICES, FIRE AND LIFE SAFETY AND HEATING, VENTILATING AND AIR CONDITIONING SYSTEMS (HVAC) IN THE AMOUNT OF $409,455 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $1,095,455.

Comment: Staff recommends that the City Council approve a change purchase order with DMS Facility Services, LLC for Mechanical-Electrical Services; Fire and Life Safety; Heating, Ventilating, and Air Conditioning Systems (HVAC) in the amount of $409,455 for a total not-to-exceed amount of $1,095,455.

22.
A CHANGE PURCHASE ORDER TO CONDUENT STATE AND LOCAL SOLUTIONS, INC., IN THE AMOUNT OF $250,000 FOR A NOT-TO-EXCEED AMOUNT OF $500,000 FOR PARKING CITATION PROCESSING AND PAYMENT SERVICES.

Comment: Approve a change purchase order in the amount of $250,000 for a not-to-exceed purchase order of $500,000 to Conduent State and Local Solutions, Inc. for FY 2018-19.

23.
RECOMMENDATION BY THE SCHOOL SECURITY AD HOC OF MAYOR GOLD AND COUNCILMEMBER BOSSE FOR A ONE TIME APPROPRIATION OF $80,000 FROM THE GENERAL FUND TO SUPPORT CONTINUED ENHANCED AMBASSADOR SERVICES FOR BHUSD SAFETY MEASURES THROUGH THE END OF THE SCHOOL YEAR; AND APPROVAL TO ISSUE A CHANGE PURCHASE ORDER IN THE AMOUNT OF $80,000 FOR A NOT-TO-EXCEED AMOUNT OF $1,180,000.

Comment: Staff recommends approval of the appropriation and change purchase order with Mydatt, Inc., DBA Block by Block for continued safety and hospitality services for the remainder of the school year at Beverly Hills High School and the three K-8 schools.

24.
A CONTINUATION OF DECLARATION THAT THE PUBLIC INTEREST AND NECESSITY REQUIRES CERTAIN WORK TO BE PERFORMED WITHOUT COMPETITIVE BIDDING PURSUANT TO PUBLIC CONTRACT CODE SECTIONS 22035 AND 22050.

Comment: The City is managing a project to plug oil wells on Beverly Hills Unified School District property. Pursuant to Public Contract Code 22050, at each regularly scheduled meeting, City Council shall determine, by four-fifths vote, that there is a need to continue the project without competitive bidding until the project is completed.



G.
CITY COUNCIL PUBLIC HEARING


TO SET:

None
 

TO CONSIDER:

1.
A.  AN ORDINANCE OF THE CITY OF BEVERLY HILLS AMENDING CHAPTER 5 AND CHAPTER 6 OF TITLE 4 OF THE BEVERLY HILLS MUNICIPAL CODE REGARDING RENT STABILIZATION. First Reading - For Introduction; AND

B. REVIEW OF FEE STUDY AND APPROVAL OF SIX NEW POSITIONS AND APPROVAL OF RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS AMENDING THE COMPREHENSIVE SCHEDULE OF TAXES, FEES & CHARGES FOR FISCAL YEAR 2018-2019 BY INCREASING THE ANNUAL RENT STABILIZATION PROGRAM FEE FROM $56.00 TO $197.00 PER RENTAL UNIT; AND

C. APPROVAL OF CHANGE IN CLASSIFICATION STATUS FOR EXISTING CUSTOMER SERVICE REPRESENTATIVE POSITIONS FROM HOURLY PART-TIME TO REGULAR PART-TIME, CONTINUE TO END OF FY 18-19 OR UNTIL POSITIONS ARE FILLED AND REQUEST APPROPRIATION OF $151,342.44 FROM THE GENERAL FUND.

Comment: Staff recommends that the City Council approve an ordinance amending Chapter 5 and Chapter 6 of the Rent Stabilization Ordinance. Staff also requests Council review of the attached fee study and approve the Rent Stabilization Program fee in the amount of $197 per unit and six new positions for the administration of the Rent Stabilization program. Staff also requests Council approval of a change in classification status for existing customer service representative positions from hourly part-time to regular part-time, which will continue to the end of FY 18-19 until positons are filled, and requests an appropriation not to exceed $151,342.44 from the general fund.



H.
CITY COUNCIL CONTINUED AND NEW BUSINESS

1.
RECOMMENDATION BY THE RECREATION AND PARKS COUNCIL LIAISON TO ACCEPT A DONATION OF REPLACEMENT TREES AND SHRUBBERY FOR THE NORTHWEST PORTION OF GREYSTONE AND REQUEST TO AUTHORIZE THE CITY MANAGER TO EXECUTE A DONATION AND LICENSE AGREEMENT WITH SUSAN AND ERIC SCHMIDT.

Comment: The Recreation and Parks liaisons, comprised of Mayor Gold and Councilmember Friedman, recommend the acceptance of a donation for replacement trees and shrubbery along the northwestern portion of the Greystone property, contingent upon the successful completion of an agreement with the donor, Greystone neighbor Mr. Eric Schmidt.

2.
RECOMMENDATIONS BY RECREATION AND PARKS COUNCIL LIAISON GOLD AND FRIEDMAN REGARDING NEXT EXPLORATORY STEPS WITH LA CIENEGA PARK AND RECREATION COMPLEX.

Comment: The Recreation and Parks Council liaisons recommend that staff continue to explore the initial park concepts discussed at the December 11, 2018 liaison meeting, such as consolidating the community center and the tennis center on the west side of La Cienega Blvd., a passive green space belt along Gregory on both sides of the park, additional parking on the east side of the park, etc.  City Council is asked to consider the recommendation and provide direction so that further refinement of the project can be done.



I.
COMMISSION SYNOPSIS

1.
HUMAN RELATIONS COMMISSION - Regular Meeting of November 15, 2018
HEALTH AND SAFETY COMMISSION - Regular Meeting of November 26, 2018




J.
OTHER BUSINESS



K.
ADJOURNMENT

The next City Council meeting is scheduled for January 8, 2019
 
*Time is approximate - Live City Council meeting coverage will be available via BHTV Channel 10 on Spectrum Cable and webcast live at www.beverlyhills.org/live.

To access the City Council and City Commission video archives, along with local programs and schedules, visit www.beverlyhills.org/bhtv.