A detailed City Council packet is available for review in the Library and City Clerk's Office.

   
In accordance with the Americans with Disabilities Act, the Council Chamber is wheelchair accessible and is equipped with audio equipment for the hearing impaired. If you need special assistance to attend this meeting, please call the City Clerk's Office at (310) 285-2400 or TTY (310) 285-6881. Please notify the City Clerk's Office at least forty-eight (48) hours prior to the meeting if you require captioning service so that reasonable arrangements can be made.



CITY OF BEVERLY HILLS

Council Chamber
455 North Rexford Drive
Beverly Hills, CA 90210

AGENDA

JOINT MEETING OF THE CITY COUNCIL AND PARKING AUTHORITY

February 19, 2019

7:00 PM*
 
 
 

PLEDGE OF ALLEGIANCE



A.
ROLL CALLS



B.
PRESENTATIONS

1.
LEGACY BUSINESS AWARD – Crustacean Beverly Hills

2.
TEXT BH – Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer.



C.
ORAL COMMUNICATIONS

1.
TELEPHONE CALL-IN (310.285.1020)  (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening’s agenda.  The City Council/Parking Authority will take up to three telephone calls per meeting.  Comments on the evening’s agenda must be made in person as the item comes before the City Council/Parking Authority.)

2.
AUDIENCE COMMENTS.  Any person wishing to address the City Council/Parking Authority on any matter not on the agenda may do so at this time.  However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting.  If you wish to address the City Council/Parking Authority at this time, please complete a speaker’s card and give it to the City Clerk prior to the commencement of the meeting.  Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well.

3.
REPORT FROM THE CITY MANAGER
* Nurse Practitioner Program Update - Gregory Barton, Fire Chief

4.
CITY COUNCILMEMBER AND COMMITTEE REPORTS



D.
PARKING AUTHORITY CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
 




MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

None
 

Other Business


APPROVAL OF:

1.
A LEASE AGREEMENT BY AND BETWEEN THE PARKING AUTHORITY OF THE CITY OF BEVERLY HILLS AND CIRCUS CLOWNS LLC.

Comment: Staff recommends City Council approve a lease for the Parking Authority restaurant space at 443 North Canon Drive. Circus Clowns LLC intends to locate Nate’n Al Delicatessen at the site.




E.
CITY COUNCIL CONSENT CALENDAR

Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
 




MOTION TO APPROVE CONSENT AGENDA:

“I move the adoption of the Consent Agenda, as follows”
 

Minutes

1.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Adjourned Study Session of January 8, 2019.


2.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of January 15, 2019.


3.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Adjourned Regular Meeting of January 8, 2019.


4.
CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of January 15, 2019.



Demands Paid

5.
REVIEW OF BUDGETED DEMANDS PAID, report dated January 30 – February 11, 2019.


6.
PAYROLL DISBURSEMENT REPORT, report dated February 19, 2019.



Other Business


ORDINANCE OF THE CITY OF BEVERLY HILLS:

None
 

RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

7.
IN SUPPORT OF THE WYLAND NATIONAL MAYOR’S CHALLENGE FOR WATER CONSERVATION.

Comment: Staff recommends participating in the 2019 Wyland National Mayor's Challenge for Water Conservation annual, nationwide competition which addresses the growing importance of educating consumers about water efficiency.



APPROVAL OF:

8.
STREET MAINTENANCE PROGRAM AND SIGN COMPLIANCE UPDATE.

Comment: Staff recommends that City Council move to accept the proposed implementation of routine street and sidewalk maintenance, which includes sign upgrades as outlined in the report.


9.
OSCAR GALA STREET CLOSURE AT THE BEVERLY WILSHIRE HOTEL ON SUNDAY, FEBRUARY 24, 2019.

Comment: This item provides the City Council with an overview of a special event: an Oscar Gala scheduled for Sunday, February 24, 2019 at The Beverly Wilshire Hotel. This event will require street closures of the alley between Charleville Blvd and S Rodeo Drive, as well as a lane closure of S Rodeo Drive adjacent to the hotel.


10.
RECOMMENDATION BY SPECIAL EVENTS LIAISONS GOLD AND BOSSE TO CO-SPONSOR BEVERLY HILLS INTERNATIONAL MUSIC FESTIVAL’S USE OF GREYSTONE MANSION FOR FOUR CLASSICAL MUSIC CONCERTS IN JULY 2019.

Comment: As has occurred in past years, a request has been made by the Beverly Hills International Music Festival (BHIMF) for the City to co-sponsor concerts at Greystone Mansion. The concerts, featuring local and visiting classical musicians will be held on July 26, 2019, July 29, 2019, July 30, 2019, and either July 25, 2019 or July 27, 2019.


11.
AUTHORIZE THE CITY MANAGER TO APPROVE AN AGREEMENT WITH AXON ENTERPRISE, INC. FOR BODY WORN CAMERAS, RELATED HARDWARE, IMPLEMENTATION, AND VIDEO MANAGEMENT SOFTWARE SYSTEM FOR THE POLICE DEPARTMENT;

APPROVAL TO CREATE A VIDEO EVIDENCE MANAGEMENT UNIT BY ADDING ONE POLICE LIEUTENANT POSITION AND A CIVILIAN  DIGITAL MEDIA TECHNICIAN POSITION;

AUTHORIZE APPROVAL FOR THE CITY MANAGER, OR HIS DESIGNEE, TO APPROVE A PURCHASE ORDER TO AXON ENTERPRISE, INC. IN AN AMOUNT NOT TO EXCEED $1,154,229.65 FOR BODY WORN CAMERA HARDWARE AND EVIDENCE.COM (INCLUDING UNLIMITED STORAGE).

Comment: Staff recommends implementing a body-worn camera program for all field personnel by entering into a 5-year contract with Axon for up to 175 body-worn cameras. Additionally, staff recommends adding an additional Police Lieutenant and a digital media specialist to oversee and administer the body camera program.


12.
A.  AN AGREEMENT WITH KEYSER MARSTON ASSOCIATES, INC. (KMA) FOR FINANCIAL CONSULTING SERVICES RELATED TO THE NEGOTIATION OF A DEVELOPMENT AGREEMENT FOR THE 9908 SOUTH SANTA MONICA BOULEVARD CONDOMINIUM PROJECT; AND

APPROVAL OF A PURCHASE ORDER TO KEYSER MARSTON ASSOCIATES FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $76,500 FOR THE ABOVE SERVICES.

B.  A PURCHASE ORDER CHANGE ORDER WITH GREENBERG GLUSKER FIELDS CLAMAN & MACHTINGER LLP, FOR SPECIAL COUNSEL SERVICES RELATED TO THE NEGOTIATION OF A DEVELOPMENT AGREEMENT FOR THE 9908 SOUTH SANTA MONICA BOULEVARD CONDOMINIUM PROJECT IN THE AMOUNT OF $48,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $75,000.

Comment: Agreements with Keyser Marston Associates to provide financial consulting services to the City and with Greenberg Glusker to provide special counsel services to the City during the negotiation of a development agreement between the City and the project applicant. The full cost for the services will be borne by the project applicant.


13.
AGREEMENT WITH CAROLLO ENGINEERS, INC., TO PROVIDE PROFESSIONAL CONSULTING ENGINEERING SERVICES FOR THE PHASE 1: PROGRESSIVE DESIGN-BUILD-OPERATE-FINANCE OF A PRE-TREATMENT SYSTEM FOR THE FOOTHILL WATER TREATMENT PLANT; AND

APPROVAL OF A PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $1,255,000 TO CAROLLO ENGINEERS, INC.

Comment: This agreement is for the first phase of the design for the pre-treatment system for the Reverse Osmosis Water Treatment Plant (ROWTP) located at Foothill Road. At the completion of this phase, the City will negotiate with Carollo Engineers, Inc. the Guaranteed Maximum Price (GMP) for Design-Build Operate-Finance of the ROWTP.


14.
AGREEMENT WITH FIRST CLASS VENDING, INC. FOR INSTALLATION, SERVICING, AND STOCKING OF VENDING MACHINES AT CERTAIN CITY FACILITIES.

Comment: Staff recommends that the City Council approve the termination of the agreement with Encore Division, Inc. DBA Loyal Vending (Loyal Vending) and approve an agreement with First Class Vending, Inc. for installation, servicing and stocking of vending machines at certain City facilities.


15.
A. AN AGREEMENT WITH STREAMLINE AUTOMATION SYSTEMS, LLC FOR THE IMPLEMENTATION OF AN ONLINE INSPECTIONS AND REVENUE CYCLE MANAGEMENT SYSTEM FOR FIRE PREVENTION; AND

AUTHORIZATION TO ISSUE A PURCHASE ORDER IN AN AMOUNT NOT TO EXCEED $30,000 FOR LICENSING AND IMPLEMENTATION SERVICES

B. THE STREAMLINE AUTOMATION SYSTEMS, LLC LICENSE AND SERVICE AGREEMENT

C. AN AGREEMENT WITH FIRE RECOVERY USA LLC FOR BILLING SERVICES REALTED TO THE BEVERLY HILLS FIRE DEPARTMENT'S FIRE INSPECTIONS AND PERMITS; AND

AUTHORIZATION TO ISSUE A PURCHASE ORDER IN AN AMOUNT NOT TO EXCEED $51,000.00 FOR FISCAL YEAR 2018-19.

Comment: Staff recommends that the City Council approve (a) an Agreement between the City of Beverly Hills and Streamline Automation Systems, LLC for the implementation of an online inspections and revenue cycle management system for fire prevention, and authorize a purchase order in an amount not to exceed $30,00.00 for the licenses and services, (b) the Streamline Automation Systems, LLC license and Service Agreement for ongoing licensing and maintenance related to the system, and (c) an Agreement between the City of Beverly Hills and Fire Recovery USA LLC for fire inspections and permitting services and authorize issuance of a purchase order for Fiscal Year 2018-19 not to exceed $51,000.00.


16.
AMENDMENT NO. 2 TO AN AGREEMENT WITH COMMLINE INC. FOR RADIO CONSULTING SERVICES AND RELATED EQUIPMENT; AND

AUTHORIZE A CHANGE PURCHASE ORDER IN THE AMOUNT OF $100,000.00, FOR A TOTAL NOT TO EXCEED AMOUNT OF $200,000.00.

Comment: Staff recommends that the City Council approve Amendment No. 2 to the Agreement with Commline, Inc. and authorize a change purchase order in the amount of $100,000.00 for a total not to exceed amount of $200,000.00.


17.
AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE PRE-QUALIFIED BIDDER, MINAKO AMERICA CORPORATION DBA MINCO CONSTRUCTION, FOR THE ON-CALL INFRASTRUCTURE REPAIRS WITHIN THE CITIES OF BEVERLY HILLS AND WEST HOLLYWOOD IN THE AMOUNT OF $222,000; AND

APPROVAL OF THE PLANS AND SPECIFICATIONS THEREFOR; AND

APPROVAL OF ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $500,000 FOR THE PROJECT.

Comment: This on-call services project is needed to address Water Division related pavement repairs within the Cities of Beverly Hills and West Hollywood. Pavement repairs can arise from new services, water main breaks, broke water meter boxes or vaults, and other miscellaneous water system repairs.


18.
A PURCHASE ORDER TO WONDRIES FLEET GROUP FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $720,144.35 FOR THE PURCHASE OF FIVE (5) POLICE TRAFFIC CONTROL VEHICLES, ONE (1) INFORMATION TECHNOLOGY VEHICLE AND FOURTEEN (14) PUBLIC WORKS VEHICLES.

Comment: Staff recommends City Council waive the bidding requirements as the City is utilizing the National Joint Powers Alliance (NJPA) / SourceWell bid process and move to approve a purchase order in the amount of $720,135.60 to Wondries Fleet Group for the purchase of specified vehicles.


19.
A PURCHASE ORDER TO THE CITY OF GLENDALE IN THE AMOUNT OF $92,373.00 FOR THE PLANNED SYSTEM-WIDE UPGRADE TO THE REGIONAL PUBLIC SAFETY RADIO SYSTEM.

Comment: Staff recommends that the City Council approve a purchase order to the City of Glendale in the amount of $92,373.00 for the City of Beverly Hills ICI System project cost apportionment pursuant to the JPA for the latest ICI System upgrades.


20.
A CONTINUATION OF DECLARATION THAT THE PUBLIC INTEREST AND NECESSITY REQUIRES CERTAIN WORK TO BE PERFORMED WITHOUT COMPETITIVE BIDDING PURSUANT TO PUBLIC CONTRACT CODE SECTIONS 22035 AND 22050.

Comment: The City is managing a project to plug oil wells on Beverly Hills Unified School District property. Pursuant to Public Contract Code 22050, at each regularly scheduled meeting, City Council shall determine, by four-fifths vote, that there is a need to continue the project without competitive bidding until the project is completed.




F.
CITY COUNCIL PUBLIC HEARING


TO SET:

None
 

TO CONSIDER:

None
 


G.
CITY COUNCIL CONTINUED AND NEW BUSINESS

1.
A. MEMORANDUM OF AGREEMENT FOR THE WILSHIRE/RODEO STATION AND ACTIVITIES IN SUPPORT OF TUNNEL CONSTRUCTION OF THE METRO PURPLE LINE EXTENSION PROJECT - SECTION 2, BETWEEN THE CITY OF BEVERLY HILLS AND THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO), INCLUDING THE (i) CONTRACT OF SALE FOR THE ACQUISITION OF 9393 WILSHIRE BOULEVARD AND THE AIR RIGHTS OVER 9385 WILSHIRE BOULEVARD; (ii) TEMPORARY CONSTRUCTION EASEMENTS TO METRO OVER SUCH PROPERTIES; (iii) EXCLUSIVE NEGOTIATION AGREEMENTS AND OPTIONS TO PURCHASE FOR 8471 WILSHIRE BOULEVARD, 14 LA CIENEGA BOULEVARD AND 9430 WILSHIRE BOULEVARD; AND (iv) AN OPTION TO PURCHASE AN ACCESS EASEMENT ACROSS 1940 CENTURY PARK EAST IN THE CITY OF LOS ANGELES; FIND THE AGREEMENT TERMS TO BE WITHIN THE SCOPE OF THE PREVIOUSLY CERTIFIED ENVIRONMENTAL IMPACT REPORT/ENVIRONMENTAL IMPACT STATEMENT; AND FIND THAT THE PROPERTY ACQUISITIONS ARE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.

B. PERMIT FOR THE WILSHIRE/RODEO STATION AND ACTIVITIES IN SUPPORT OF TUNNEL CONSTRUCTION ASSOCIATED WITH THE PURPLE LINE EXTENSION PROJECT, AND FIND THE PERMITTED ACTIVITIES TO BE WITHIN THE SCOPE OF THE PREVIOUSLY CERTIFIED ENVIRONMENTAL IMPACT REPORT /ENVIRONMENTAL IMPACT STATEMENT.

C. APPROPRIATION OF $4.69 MILLION EARMARKED FOR PROPERTY ACQUISITION IN THE GENERAL FUND.

D. DESIGNATE THE DIRECTOR OF PUBLIC WORKS AND THE CITY ENGINEER AS THE CITY REPRESENTATIVES, AS DEFINED IN THE PROPOSED MOA.

Comment: Staff recommends that the City Council approve the Memorandum of Agreement (MOA) for the Rodeo Station and Tunnel Construction including the contract of sale for 9393 Wilshire, the air rights over 9385 Wilshire, the temporary construction easements to Metro over these properties, exclusive negotiation agreement to purchase 8471 Wilshire, 14 La Cienega Boulevard and 9430 Wilshire Boulevard, the option to purchase an access easement across 1940 Century Park East in the City of Los Angeles, and authorize staff to issue permits for the Rodeo station and tunnel construction associated with Section 2 of the Purple Line Extension Project and designate the Director of Public Works and the City Engineer as the City Representatives, as defined in the proposed MOA. The City Council will consider finding the MOA and Permit within the scope of the previously certified EIR/EIS, and the property acquisitions exempt from the California Environmental Quality Act




H.
COMMISSION SYNOPSIS

1.
HEALTH AND SAFETY COMMISSION - Special Meeting of January 28, 2019
DESIGN REVIEW COMMISSION - Regular Meeting of February 7, 2019




I.
OTHER BUSINESS



J.
ADJOURNMENT

The next City Council meeting is scheduled for March 5, 2019.
 
*Time is approximate - Live City Council meeting coverage will be available via BHTV Channel 10 on Spectrum Cable and webcast live at www.beverlyhills.org/live.

To access the City Council and City Commission video archives, along with local programs and schedules, visit www.beverlyhills.org/bhtv.