Administrative Support, Community Services Department

Community Services Department - Administrative Support

What is Administrative Support? This Division provides support to the entire Community Services Department as well as coordinating the Registration Office (for all classes, camps, team sports and special events), Team Beverly Hills, Film & Special Event Permits and Departmental Publicity. Details and contact information are below.

Administrative Support Division
City Hall - 2nd Floor – Room 260
455 North Rexford Drive
310.274.9571 - Fax

Hours of Operation:
Monday - Thursday: 7:30am to 5:30pm
Friday: 8:00am to 5:00pm

Gisele Grable, Community Services Administrator 310.285.1023
Michelle Ramos-Vergara, Accounting Technician 310.285.2531

The Administrative Support office is responsible for:

  • Coordination and facilitation of the budget process for the Community Services Department (Library, Recreation & Parks and Human Services Divisions);
  • accounting and purchasing functions, including auditing/reconciling Library’s daily circulation revenue;
  • financial reporting;
  • assisting staff with the preparation and monitoring of contracts;
  • assisting with grants and grant oversight; and,
  • City’s Liaison (coordination and oversight) for the City’s Team Beverly Hills Leadership Program, a resident educational program.

Community Services Publicist
City Hall - 2nd Floor – Room 200

455 North Rexford Drive
310.274.9571 - Fax

Jessica Emerson, Recreation Specialist/Publicist              310.285.2530

Filming & Special Event Permit Office
1st Floor - City Hall
455 North Rexford Drive
310.273.0972 - Fax

Benita Miller, Special Events Coordinator 310.285.2407
Scott Lipke, Projects Staff Assistant 310.285.2408

The Filming & Special Event Permit Office is responsible for:

  • Coordination of filming, still photography, and event permits for the city-at-large and City parks (excluding Greystone Park and Estate).  Office facilitates all logistical details with other City departments and coordinates personnel, permits, and parking requirements including notification of affected parties, i.e. merchants, residents, etc.
  • Coordinating the logistics for the City’s Holiday Program.
  • Coordinating the City-wide Banner Program. 

Registration Office                   

City Hall - 2nd Floor – Room 260
455 North Rexford Drive
310.285.6850
310.274.9571 - Fax
bhreg@beverlyhills.org

Hours of Operation:
Monday - Friday: 9:00am to 4:00pm

Evelyn Ruiz, Customer Service Supervisor
Selina Plair, Recreation Specialist
Viet-Phuong (Vicky) T. Nguyen, Recreation Specialist

The Registration Office is responsible for:

  • Coordinating and monitoring all Department registrations and reservations for classes, camps, city events, preschool, etc. (over 10,000 registrations annually).
  • Responding to customer service needs related to above programs/events.
  • Graphics (coordinates and prepares the Department’s quarterly brochure, flyers, posters, etc.).
  • Employee training related to revenue collection, daily deposits, CLASS registration system, customer service skills, etc.
  • Community Services Department Facilities Registration - general oversight and coordination.